Dear American Recovery and Reinvestment Act Subrecipients:
Thank you for your assistance in providing information for the March 2010 quarterly reporting required by the American Recovery and Reinvestment Act (ARRA) of 2009. The California Department of Education (CDE) had a 98 percent response rate and appreciates your effort in making the ARRA data collection and reporting process a success.
This letter provides information on: New Data Collection: Teacher and Principal Evaluation Survey, required by ARRA; Section 1512 Deadline for June 2010 Quarterly Report, under ARRA; and Reminder on Contracts Awarded by Subrecipients, using ARRA funds.
Section 14005(d) of Division A of the ARRA requires that states receiving State Fiscal Stabilization Funds (SFSF) meet certain statutory assurances and data requirements. To comply with the requirements of Section 14005(d), the CDE will collect information from each subrecipient regarding teacher and principal evaluation systems via the Teacher and Principal Evaluation Survey. The statutory requirements necessitate that the CDE collect the following information:
The final regulations of the SFSF assert that the data and information collected by this survey are primarily intended for public use rather than for federal reporting or state compliance and monitoring purposes. Therefore, these regulations require that the state make the information available to the public. Accordingly, the data received from this survey will be publicly reported on the CDE Web site.
The survey will appear as a new data collection in the ARRA Reporting and Data Collection System. Subrecipients must complete the survey by June 11, 2010.
If you have any questions regarding the Teacher and Principal Evaluation Survey, please contact Geeta Rezvani, Education Programs Consultant, English Learner and Curriculum Support Division, by phone at 916-325-5595 or by e-mail at email@example.com.
The deadline for the Section 1512 June 2010 quarterly report is Friday, June 11, 2010. I advise ARRA subrecipients to familiarize themselves with recent updates to the reporting requirements by reviewing information contained in this letter and the CDE Web pages referenced.
There appears to be some confusion as to when subrecipients are required to report job information for vendors and subgrantees.
Jobs must be reported for all sub-grantees and vendors, whatever the size of the sub-grant or vendor contract. Jobs should be reported if the jobs are a direct effect of the ARRA funding. Vendor jobs are reported as a separate data element. Sub-grantee jobs should be included in the classified or certificated data elements. Subrecipients should contact sub-grantees and vendors to determine the number of jobs to report.
For the distinction between vendors and sub-grantees, our guidance states:
According to the federal OMB, a vendor: (1) Provides the goods and services within normal business operations; (2) Provides similar goods or services to many different purchasers; (3) Operates in a competitive environment; (4) Provides goods or services that are ancillary to the operation of the federal program; and (5) Is not subject to compliance requirements of the federal program. A vendor does not include a sub-grantee that provides the services supported by the grant. For example, a Special Education Local Plan Area (SELPA) payment to a constituent school district or to a nonpublic school for special education services would be considered a payment to a sub-grantee and not a payment to a vendor.
There are additional reporting requirements that apply only to vendors that have been paid $25,000 or more in the quarter. These requirements do not apply to sub-grantees. Specifically, identifying information (Dun & Bradstreet number or name and zip code) must be reported for each vendor when the amount paid to the vendor during the quarter is $25,000 or more. Vendor jobs should be reported if the jobs are a direct effect of the ARRA funding irrespective of the $25,000 threshold.
On Tuesday, June 1, 2010, the Governor’s Recovery Task Force will be conducting a webinar to assist education subrecipients with jobs reporting. The webinar will be held from 11 a.m. to noon. Additional information regarding the webinar, including a call-in number, will be made available at a later date. I encourage all subrecipients to partake in this opportunity.
The CDE will continue to use the data collection system on the CDE ARRA Reporting and Data Collection System Web page at http://www.cde.ca.gov/ar/rr/rptingdatcol.asp to collect information for each grant from subrecipients to comply with ARRA Section 1512 reporting requirements. This reporting cycle covers the period from the effective date of each grant through June 30, 2010. The data system will be open to subrecipients for data submission on Monday, May 24, 2010. Data must be submitted no later than June 11, 2010.
Please continue to use the passwords issued to you for the prior reporting periods. If your password has been misplaced, please contact the CDE immediately by e-mail at firstname.lastname@example.org to request that your password be resent.
Note that local educational agencies (LEAs) that receive ARRA Child Care and Development Block Grant (CCDBG) funds should use their ARRA LEA passwords. Non-LEA child development agencies receiving ARRA CCDBG funds should use their Child Development Management Information System (CDMIS) username and passwords.
Subrecipient level information is available to the public on the CDE ARRA Funding, Reporting and Compliance Web page at http://www.cde.ca.gov/ar/rr/. In addition, statewide aggregate level information can be accessed on the California Economic Recovery Portal Web site at http://www.recovery.ca.gov/ [Note: The previous Web site is no longer valid] and on the U.S. Government's Federal Recovery Web site at http://www.recovery.gov/Pages/home.aspx (Outside Source).
If you have any questions regarding ARRA reporting, please contact Linda Hakala, Education Fiscal Services Consultant, Fiscal Policy Division, by phone at 916-319-0658 or by e-mail at email@example.com. You can also send your questions to the Fiscal Policy Division by e-mail at firstname.lastname@example.org. In addition, you may sign up for the CDE ARRA listserv by sending a blank e-mail to email@example.com.
As a condition of receipt of ARRA funds, subrecipients must adhere to the compliance requirements that were included in the ARRA, as well as any applicable state and federal laws and regulations. Subrecipients are reminded that all contracts are required to comply with all of the operational and administrative provisions in Title XV and XVI of the ARRA, including competitive bid procedures (ARRA Division A, Section 1554), Buy American Requirements (ARRA Division A, Section 1605), Wage Rate Requirements (ARRA Division A, Section 1606), and any applicable environmental impact requirements of the National Environmental Policy Act of 1970 (NEPA), as amended (42 United State Code Section 4371 et seq.) (ARRA Division A, Section 1609).
If you have any questions regarding contracts awarded by subrecipients, please contact the Fiscal Policy Division by e-mail at firstname.lastname@example.org.