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CNAC Meeting Minutes for September 8, 2014


 

Child Nutrition Advisory Council

An Advisory Body to the State Board Of Education

Meeting Minutes

September 8, 2014

Members Present

Nori Grossmann, Clell Hoffman, Carol Chase Huegli, Lawrence Herrera,
Barbara Rohrer, Lucy McProud, Colleen You, and Caroline Danielson

State Board of Education Member Liaison

Niki Sandoval

Representative for the State Board of Education

Beth Rice

Members Absent

Trish Vance and Soo Zee Park

Also Present—California Department of Education

Michael Danzik, Kimberly Frinzell, Jennifer Howerter, Kenneth Hecht, Naaz Rathore, Chris Kavooras,
Whitney Staniford, Sandip Kaur, Larry Barkhouse, June Preston, and Sela Fessehaie

Call to Order

Lawrence (Larry) Herrera, Chair, called the meeting to order at 10:10 a.m.

The Pledge of Allegiance was recited.

Members and other attendees introduced themselves.

Approval of Agenda

Lucy McProud moved to approve the agenda for September 8, 2014, and Barbara Rohrer seconded the motion. The Child Nutrition Advisory Council (CNAC) voted to approve the September 8, 2014, agenda.

Approval of Minutes to the June 9, 2014, CNAC meeting

Lucy McProud moved to approve the minutes and Clell Hoffman seconded the motion. The CNAC voted to approve the minutes of the June 9, 2014, meeting.

There was no public comment.

Agenda Items

Item 1

Niki Sandoval was connected to the meeting via conference call.

From the CNAC, Larry Herrera, Chairperson of the CNAC, provided information about the Member Project and Priority Sharing.

Subject: Member Project and Priority Sharing

The CNAC members discussed and shared their items of interest from their own agency work. Barbara Rohrer informed the CNAC that she visited and observed one of the schools in her district for the breakfast program. She observed a third grade classroom of students and found that not much food was wasted at all (e.g., only the garbage from the food such as milk cartons and wrappers). She found the experience to be very positive, efficient, and interesting.

Lucy McProud had nothing to share and passed.

Nori Grossmann informed the CNAC about three projects of interest including:

  1. Alameda County published a Health and Wellness Report, which showed a strong connection between oral health (dental care) and sweetened beverages/obesity

  2. Her agency is planning to conduct a behavioral cue study of strategically placed life size cut outs of providers/doctors with a message of increased consumption of fruits and vegetables and observing the effect/impact it has on customers when they come in a grocery store and what they buy (they have an agreement with Savemart)

  3. Her agency offers Community Health Champion classes to the community and is collecting all the data to see what effects/changes have happened in the community from these classes

Ms. Chase Huegli suggested to Nori Grossmann and her agency to coordinate with area Food and Nutrition Service programs for the behavioral cue study to increase environmental impact through program messaging and getting the community involved as a whole.

Clell Hoffman informed the CNAC that allergies are becoming very big and have increased tremendously. He is accommodating more menu requests to meet the increasing amount of allergies being diagnosed and the new types of allergies (e.g., sesame and tree nuts) that students are now facing.

Colleen You shared five resources with the CNAC including the Health Tidbits newsletter published monthly from the Health Commission; the California Parent–Teacher Association (PTA) Health Pocket Pal; the official newsletter of the California PTA; Key Questions to Ask About packet; and PTA National Standards for Family-School Partnerships Assessment Guide. The resources include information on topics such as healthy fundraisers, MyPlate nutrition, and the Local Control Funding Formula (LCFF) and the Local Control and Accountability Plan (LCAP). All the resources were shared at the 2014 California State PTA Annual Convention on May 7–10, 2014, in Los Angeles, California, and the State Board of Education (SBE) meeting and are available in English and Spanish and located on the California PTA External link opens in new window or tab. Web site. Ms. You shared that the PTA has received a lot of positive feedback from parents about how helpful these resources are. Ms. You also informed the CNAC that there is a California State PTA Grants Program with a variety of grants including Healthy Lifestyle grants for schools to start and sustain school gardens and other activities. The completed grant application packets must be submitted to the California State PTA by October 15, 2014, and can be located on the California PTA External link opens in new window or tab. Web site.

Beth Rice informed the CNAC about the LCFF and LCAP team and Common Core team’s progress. She informed the CNAC that all the proposed regulations were voted on at the SBE meeting held on July 9–10, 2014. She said a lot of the bills specific to nutrition did not make it through the Legislative process. She also said she would share Ms. You’s resources with the SBE office staff. Ms. Rice also informed the CNAC that Niki Sandoval invited CNAC members to review the upcoming History and Social Sciences frameworks and submit public comments. 

Caroline Danielson informed the CNAC about the measure of poverty study for school meals for her district and that it decreased a little over one percent. The challenges faced were for summer meals and snacks. They will have updated results in Fall 2014. She also informed the CNAC that they are planning to study the relationship in poverty in school districts with free and reduced-price meals enrollment data by collecting survey and administrative data.

Ms. Chase Huegli had nothing to share and passed.

Larry Herrera informed the CNAC about his observations and experiences with Breakfast in the Classroom. He shared that he participates in a community council that includes members of different districts, parents, other local councils, and Boys and Girls Clubs. This council shares information and ideas on topics such as food waste and meal consumption, creating and offering exercise programs and activities for students (e.g., Know Your Nutrients program, offering different bike rides and hikes, etc.), starting good and healthy nutrition early on and how to keep it going, and coordinating and communicating different projects to get the community more involved.  

CNAC Recommendations: No recommendations, only discussion/information sharing.  

ACTION: None.

Item 2

From the Nutrition Services Division (NSD), Sandip Kaur, Director, and Carol Chase Huegli, Associate Director, provided the Director Updates and Whitney Staniford, Legislative Representative, provided the Government Affairs Division Updates.

Subject: Nutrition Services Division Director’s Update
General Updates

Ms. Kaur provided NSD updates on a variety of topics including the August 14 letter from Jesus Mendoza of the U.S. Department of Agriculture (USDA) to the Superintendent of Public Instruction, Tom Torlakson. This letter emphasized the progress and increase in California summer meals program participation (over nine percent) in the last year and summer meal sites. Ms. Kaur also shared the letter from the California Department of Education (CDE) Chief Deputy Superintendent of Public Instruction, Richard Zeiger, and CDE Deputy Superintendent, William Ellerbee, titled “Celebrating Excellence to the Nutrition Services Division,” which emphasized the excellent work and dedication of the NSD (e.g., delivering two tons of USDA Foods to the Salvation Army after the disasters occurred).

Ms. Kaur informed the CNAC that the NSD Priorities will be the same as this last year, but the priorities will be reordered as follows:

  1. Technical Assistance and Training (Conducting Administrative Reviews [AR])
  2. Increasing meal participation
  3. Continuing to focus on Food Service Management Company contracts and residential child care institutions

Ms. Kaur also informed the CNAC that the NSD received approval for 15 new, federally funded positions to conduct the School Nutrition Program (SNP) ARs; two two-year limited-term positions for the Child and Adult Care Food Program (CACFP); and, one permanent, and three permanent-intermittent positions to administer and conduct the SNP Direct Certification with Medi-Cal.

She shared additional NSD updates including the participation of 20 local educational agencies (LEA) with 51 schools (e.g. Fresno Unified School District) in the new Community Eligibility Provision (CEP) beginning this school year.

She informed the CNAC that the NSD plans to apply for the USDA Pilot Project for Procurement of Unprocessed Fruits and Vegetables and solicited interest from interested school food authorities (SFA) to participate in the pilot through e-mail if the USDA selects California to participate. The estimated start date of the pilot is January 2015, with the potential to extend beyond School Year (SY) 2014–15. Participating SFAs will not receive additional entitlement for SY 2014–15; however, the NSD will work with SFAs to modify current orders to free up entitlement funds, as necessary. She also shared information about the Food Distribution Program (FDP) multi-year training plan with the first training occurring in December 2014. Lastly, Ms. Kaur shared the Capital Expenditure Approval List for SNPs for Single Items with cost of $5,000 or more.

Federal Regulation Updates

Ms. Chase Huegli informed the CNAC that the new CACFP meal pattern is planned to be released soon. The NSD is also waiting for the USDA to release final regulations for Local School Wellness Policy and Smart Snacks in School requirements. She also informed the CNAC that increased flexibility in the National School Lunch Program from the Healthy, Hunger-Free Kids Act of 2010 will be given from the federal level, which is the direction and intent of the flexibility in whole grains regulations from the USDA. The USDA delegated authority to states to make a decision on whether to allow SFAs to request a waiver to implement the 100 percent whole grains regulations effective July 1, 2014.

Ms. Chase Huegli shared with the CNAC that the USDA is removing the USDA Foods component from the new SNP AR process and creating a separate monitoring process for both USDA Foods and procurement. The NSD will continue to operate with the current process until further guidance is provided by the USDA.

Government Affairs Division Updates

Ms. Staniford provided the CNAC with a brief overview of legislative updates. She provided three handouts during the meeting and talked through the handouts. The legislative two year bill session has ended. Please refer to the Final Budget Act letter Budget Act for 2014–15 (handout), the 2014 SSPI Legislative Priorities (handout), and the CNAC 9-8-14 Meeting—Legislative Update (handout) for the most up to date highlights of the legislative updates and bills.

Ms. Staniford informed the CNAC that many of the nutrition-related bills did not make it to the Governor’s desk for signature. However, Ms. Staniford said Senate Bill 1221 (Hancock) went to the Governor’s desk for signature. This bill focuses on year-round programming, which will provide more meals and suppers to students. The deadline for the Governor to sign all the bills he received is September 30, 2014.

Lucy McProud asked what the differences were between “enrolled” and “chaptered” and the definitions were clarified.

Ms. Staniford offered to provide legislative updates at upcoming CNAC meetings when the bill session begins again, including the February 9, 2015, meeting.

CNAC Recommendations: No recommendations, only discussion/information sharing.    

ACTION: None.

Item 3

From the NSD, Naaz Rathore, Associate Governmental Program Analyst (AGPA), and

Sela Fessehaie, AGPA, provided information about Direct Certification.

Subject: Direct Certification

Ms. Rathore and Ms. Fessehaie provided information and a brief overview about Direct Certification (DC) including what it is, the intent, key state players, the methods and performance measures, efforts to improve DC performance, training and outreach efforts, the DC Medicaid Demonstration Project, and DC’s impact on the LCFF and CEP. They talked through the handouts and PowerPoint provided. The highlights of the DC information can be found in the U.S. Department of Agriculture’s Direct Certification Performance Measures (handout) and the Direct Certification PowerPoint Presentation. For more information, questions, and guidance on DC, please visit the CDE’s Direct Certification Web page. 

Caroline Danielson asked about what information they use to identify the students as part of the match criteria for DC. Ms. Rathore and Ms. Fessehaie said the student’s name, physical home address, gender, and date of birth are all the criteria they use to match for DC in California. Caroline Danielson also asked what the differences were between reporting statewide level and local level matches on the California Longitudinal Pupil Achievement Data System (CALPADS) for DC. Ms. Kavooras clarified that LEAs are required to use either CALPADS or local matches and the districts can decide to use both matches. However, Ms. Kavooras said that the NSD encourages LEAs to use both matches since the best results are achieved with both matches which decreases the LEA’s administrative burden long term.

Lucy McProud asked what the differences were between Provision 2 and 3 schools and Ms. Kavooras clarified the differences. Beth Rice asked how many LEAs were selected for the DC Medicaid Demonstration Project. Ms. Rathore said 10 LEAs applied but only three were approved and the NSD is waiting on another three additional LEAs who can participate, but only if the local level office is available and willing to participate.

The CNAC provided input and feedback about DC including that DC is not clear to parents and suggested that the handouts and flyers should be more clear so parents and schools can easily understand its benefits. Ms. Chase Huegli said that the NSD will add to our DC Continuous Improvement Plan to provide more technical assistance and training to schools so that parents and schools feel more empowered and successful in this process.

CNAC Recommendations: No recommendations, only discussion/information sharing.

ACTION: None.

The CNAC adjourned for lunch at 12:30 p.m.

The meeting was reconvened at 1:30 p.m. after lunch.

Item 4

From the Nutrition Policy Institute, University of California, Kenneth Hecht, Director of Policy, and from the NSD, June Preston, Staff Services Manager I, Jennifer Howerter, Staff Services Analyst (General), and Larry Barkhouse, AGPA, provided information about the 2013–14 Kitchen Equipment Assistance Grants (EAG).

Subject: 2013–14 Kitchen Equipment Assistance Grants

Ms. Preston, Ms. Howerter, and Mr. Barkhouse provided information and an overview on the 2013–14 National School Lunch Program (NSLP) Equipment Assistance Grants (EAGs). Presentation handouts included: the presentation outline; grant summaries; grant scoring criteria; top five requested equipment list; regional funding map; equipment list and explanations detailed by SFAs; and equipment explanations detailed by SFAs meeting the four focus areas. The areas were: (1) improves nutritional quality, (2) improves food safety, (3) improves energy efficiency, and (4) expands participation. The presenters talked through the handouts provided.

The highlights of the 2013–14 NSLP EAGs information can be found in the eight handouts provided:

  • 2013–14 Equipment Assistance Grant Presentation Outline (Handout 1)
  • 2013–14 Equipment Assistance Grant Summaries (Handout 2)
  • 2013–14 Equipment Assistance Grant Scoring Criteria (Handout 3)
  • 2013–14 Equipment Assistance Grant Top Five Requested Equipment List (Handout 4)
  • 2013–14 Equipment Assistance Grant Regional Funding Map (Handout 5)

  • Regional Funding Map Sampling School Food Authorities Equipment List and Explanations (Handout 6)
  • Regional Funding Map Sampling School Food Authorities Equipment Explanations Four Focus Areas (Handout 7)
  • Thank You and Equipment Assistance Grant Contact Information (Handout 8)

Clell Hoffman asked about the differences used to determine who receives the EAGs through the free and reduced-price criteria versus the financial need of the schools. He said that the schools may have financial need but may not meet the free and reduced-price criteria and therefore are not eligible for these grants. Ms. Kaur said that these same concerns have been expressed and shared to the USDA at different conferences. She said there are financial funding needs across the state for all students and schools and not just those with high participation of free and reduced-price meals. Ms. Kaur also shared that the NSD is reviewing information regarding the resource management of ARs and the excess of funds more frequently and closely. This information and surplus data may become a consideration in the future to the USDA grant criteria.

Nori Grossmann asked about whether the food service directors are buying energy efficient equipment and Ms. Howerter said there seems to be a correlation between energy efficiency and food safety and the NSD found these two issues frequently in the applications.

Lucy McProud shared with the CNAC about the nationally known Food Service Technology Center (FSTC) located in San Ramon, California. FSTC is an industry leader in commercial kitchen energy efficiency and appliance performance testing.  

Mr. Hecht discussed the background, history, and purpose of the new equipment impact case study of 15 SFAs. The study findings and research performed in nutrition areas impacting policy will be provided to decision makers.

Some of the highlights of the research included:

  • 93 percent of SFAs were able to meet the new nutrition standards, but at a severe cost (e.g., using a high expenditure of energy, labor, or equipment or not having the right equipment or space)
  • 93 percent needed at least one piece of equipment to serve more nutritious foods
  • An additional estimated $620 million is needed for new equipment to SFAs in California (e.g., equipment grant awards account for a very small amount of the SFAs equipment needs)

He informed the CNAC that this study will start very soon after reviewing more information from the NSD and will be finished by the end of the school year. The study will show the differences new equipment will make and what effects and improvements the equipment will have from before and after visits of all 15 SFAs through photographs and interviews with students and staff.  

Mr. Hecht informed the CNAC that the school districts have a continuing need for additional new equipment and this study will help convince decision makers to continue providing funds to SFAs for new equipment. He asked that the CNAC consider supporting this request for more equipment and funding and communicating this request to the SBE. Mr. Hecht requested that the SBE consider its own statewide budgets to adequately fund energy efficient equipment through cost effective use of the budgets.  He also said that the SFAs should consider their own budgets to help districts understand what they need, the best cost effective solutions, how to best use the new equipment to get the best use out of the money, and providing technical assistance and training to districts and staff.

Nori Grossmann shared information with the CNAC about The California Clean Energy Jobs Act (Proposition 39). Proposition 39 funds will be provided to LEAs to improve energy efficiency and create clean energy jobs. 

CNAC Recommendations: No recommendations, only discussion/information sharing.

ACTION: None.

Item 5

From the NSD, Kimberly Frinzell, Nutrition Education Administrator, provided information about Increasing Eating and Decreasing Food Waste.

Subject: Increasing Eating and Decreasing Food Waste Discussion
Updates

Ms. Frinzell facilitated a discussion with the CNAC members about increasing meal participation and decreasing food waste. The discussion included updates on recent USDA guidance on the whole grain-rich flexibility and question and answers clarification on the new meal pattern (NMP), and Smart Snacks in School.

Ms. Frinzell shared that the USDA is also releasing more materials to promote the NMP, including a USDA Fresh Voices on Healthy School Meals video that was viewed by the CNAC. The video is available to view on YouTube at Fresh Voices on Healthy School Meals External link opens in new window or tab..

The USDA is also increasing the coordination of the various national school lunch initiatives. Ms. Frinzell shared that Friday, September 5, 2014, USDA released The Creative Solutions to Ending Food Waste—What Schools Can Do Today. She also informed the CNAC that the USDA recently released the updated criteria for the HealthierUS School Challenge. The new criteria encourage schools to sign up for the U.S. Food Waste Challenge, adopt the Smarter Lunchrooms Movement (SML) strategies, and implement the Smart Snacks in Schools standards.

Ms. Frinzell then opened the discussion up to CNAC members to share their observations and comments about increasing meal participation and decreasing food waste.

Member Observations

The CNAC members discussed and shared their observations and experiences regarding strategies to increase student meal participation and decrease food waste, concerns regarding the updated meal requirement to serve one cup of fruit, and issues regarding whole grain-rich pasta products.

Nori Grossmann shared with the CNAC that her district hired an individual to observe food waste. Observations included increased fruit and vegetable waste, a concern about the portion sizes of the fruit and vegetable requirements for the various age groups, and the increased need for labor to prepare the produce.

Colleen You shared with the CNAC some of the observations and suggestions from parents. Suggestions included having the students choose more what they want to eat rather than just serving them, and having the leftovers taken to shelters so the food is not wasted. Ms. You also shared that the new nutrition standards have not caused an increase in food waste.

Ms. Frinzell discussed with the CNAC the SLM strategies to help districts with both increasing meal participation and decreasing plate waste. For more information on the SLM, please visit the USDA Smarter Lunchrooms External link opens in new window or tab. Web page. Ms. Frinzell also shared that student taste testing of new foods before putting them on the menu helps build positive relationships between the food service staff and the students, creates a positive experience for students in the cafeteria, and exposes the students to trying new, healthy and nutritious foods.

Clell Hoffman shared with the CNAC some of the observations that he has experienced including that students are choosing more juice over the fruits and vegetables. He said that he thinks the fruits and vegetables would be chosen more often and not be wasted if students had more garden education starting in the early grades.

Clell Hoffman also asked about the whole grain pasta flexibility waiver issue and Ms. Frinzell clarified that the district will only receive the flexibility waiver if the district shows hardship (e.g., sales have gone down, they don’t know how to cook it, or the product is breaking).

CNAC Recommendations: No recommendations, only discussion/information sharing.

ACTION: None.

Item 6
Agenda for the December 15, 2014, meeting

The following were suggested as agenda items:

  1. Member Project and Priority Sharing (35 minutes next time)

  2. NSD Director’s Update and Federal Regulation Updates with Sandip Kaur and Carol Chase Huegli

  3. Increasing Eating, Decreasing Food Waste Discussion
    1. Plate and Food Waste: Equipment Data Conversation

  4. California Food Policy Advocates Study: Sufficient Time for Lunch

  5. Comparing Meal Participation Data to National Data from Carol Chase Huegli
    1. See how California is doing

  6. Discussion of vacancy for Soo Zee Park from Beth Rice

  7. Allergy Increase Issue Discussion
    1. Trendy or true? (Increase in diagnosis or Increase in allergies?)

  8. Breakfast in the Classroom
    1. How it is funded, how it works, and what is the process
    2. Data of school districts in California

  9. Agenda for the next meeting

Due to circumstances in the NSD, Ms. Chase Huegli requested the CNAC cancel the October 20, 2014, meeting and voting occurred.

CNAC Recommendations: Cancel the October 20, 2014, CNAC meeting.

ACTION: Member Lucy McProud moved to approve the CNAC recommendations.

Member Barbara Rohrer seconded the motion.

Yes votes: Nori Grossmann, Clell Hoffman, Carol Chase Huegli, Larry Herrera, Colleen You, and Caroline Danielson.

No votes: None.

Members Absent: Trish Vance, Marni Posey, and Soo Zee Park.

Abstentions: None.

The motion passed with six votes.

Lucy McProud moved and Barbara Rohrer seconded that the meeting be adjourned. The CNAC voted to adjourn at 2:55 p.m.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Wednesday, March 8, 2017
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