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CNAC Meeting Minutes for December 7, 2015


Child Nutrition Advisory Council

An Advisory Body to the State Board Of Education

Meeting Minutes

December 7, 2015

Members Present

Carol Chase Huegli, Lucy McProud, Lawrence Herrera, Dena Boortz, Barbara Rohrer,
Nori Grosmann, Cody Williams, Helen Chang, and Caroline Danielson

State Board of Education Member Liaison

Feliza Ortiz-Licon

Representative for the State Board of Education

Kristin Wright

Members Absent

Clell Hoffman

Also Present—California Department of Education

Sandip Kaur, Michael Danzik, Kim Frinzell, Tracey Smith,
Jennifer Howerter, Chelsey Cooper, and Jeff Breshears

Call to Order

Lawrence (Larry) Herrera, Chair, called the meeting to order at 10:15 a.m.

The Pledge of Allegiance was recited.

Approval of Agenda

Lucy McProud moved to approve the agenda for December 7, 2015. Dena Boortz seconded the motion. The Child Nutrition Advisory Council (CNAC) voted to approve the December 7, 2015 meeting agenda.

Approval of Minutes for the October 19, 2015, CNAC meeting

Lucy McProud moved to approve the minutes, and Dena Boortz seconded the motion. The CNAC voted to approve the October 19, 2015 meeting minutes.

There was no public comment.

Agenda Items

Item 1 (This item—originally scheduled for 12:45 p.m. as Item 4—was switched and discussed first)

From the Nutrition Services Division (NSD), Kim Frinzell, Nutrition Education Administrator

Subject: Procurement Overview

Kim Frinzell provided updates on the topic of procurement, including the following key points: 

  • In December 2013, the federal government released the Uniform Grant Guidance (also known as the Supercircular or Title 2 Part 200 regulations), with the intent to streamline the administration of federal grants. These new regulations combined several federal regulations all in one. With this new guidance, we knew that the timing was right for strengthening our technical assistance for sponsors regarding procurement. Our goal is to help sponsors navigate the requirements and to provide a foundation to better understand the procurement requirements.
  • The NSD recently formed a division workgroup to focus on procurement. This team is developing a multi-year plan that includes training, resources, communication, and policy development.

The training plan is divided into phases.

  • Phase One of the training (July 2015–June 2016) is baseline training and technical assistance for both NSD staff and sponsors.

The NSD is focusing on providing basic procurement training through various methods, such as Webinars, presentation, short trainings, and working with the Institute of Child Nutrition to bring the 21st Century Procurement and Local Procurement training to California. They are finalizing a six-part Webinar series on the principles of procurement, procurement ethics, procurement laws and regulations, cooperative purchasing, and the basic methods of procurement, which introduces the new micro-purchase which became effective October 1, 2015. The NSD is also soliciting feedback from sponsors on future procurement topics that they feel would be beneficial. In addition, the NSD is focusing on reviewing and updating procurement-related guidance and redesigning the procurement Web page.

  • Phase Two of the training (July 2016–June 2017) will include more in-depth procurement training topics and piloting of some procurement tools.
  • Phase Three (not yet finalized) will focus on integrating the tools into our review process.
  • Ms. Frinzell requested that CNAC members talk with their food service directors and ask them about their code of conduct policies and procurement plans and procedures.

CNAC Recommendations: No recommendations, only discussion/information sharing.

Action: None

Item 2

From the NSD, Tracey Smith, Staff Services Manager I

Subject: Assembly Bill 402 Implementation

Tracey Smith presented on the topic of Assembly Bill (AB) 402, which states that effective January 1, 2012, school districts, county offices of education, and charter schools may voluntarily implement a process to share information from household meal applications with local CalFresh offices.

There are a few LEAs and county welfare departments currently participating in this process.  The California Department of Education (CDE) and the California Department of Social Services (CDSS) are currently working together to provide information about the process and to provide CalFresh outreach materials to public school districts, both as strategies to increase participation in CalFresh.

Ms. Smith shared that in order for LEAs to share household applications, the LEA and the county welfare department need to establish a Memorandum of Understanding (MOU) to share meal eligibility information. Next, it is necessary for parents or guardians to consent to sharing the household meal applications. They must first complete a “Parental or Guardian Consent Form to Release Household Meal Applications to the CalFresh Program.” This one-page document is separate from the household meal application and is available in 15 languages. Second, we have created a household meal application that has a parental/guardian consent section. Each parent/guardian must sign for the children they are legally responsible for in this section. This can be used in lieu of the consent form previously mentioned. This application is currently available in English, Spanish, and Vietnamese.  More languages are on the way. Lastly, regarding the distribution of information to families, if the student’s family is determined to be eligible for CalFresh benefits, the local CalFresh office shall notify the family of eligibility and enroll the family in the CalFresh program upon receipt of a signed CalFresh application.

The AB 402 process is voluntary for all parties – the LEAs, the county welfare departments, and the parents!

Some of the challenges to school districts participating in AB 402 include:

  1. The limited number of district staff resources to process applications
  2. The time it takes to obtain a memorandum of understanding in place
  3. Participation of the county welfare department
  4. Some families do not want to participate in public assistance programs
  5. Certain districts are in high migrant areas and there is sometimes a distrust of governmental agencies having their information

For more information on AB 402, you can refer to the Joint Letter from CDE and CDSS: Increasing Participation in the Assembly Bill 402 Process (link will be provided) or Management Bulletin (MB) SNP-31-2015: Sharing School Meal Applications with CalFresh (link will be provided).

CNAC Recommendations: No recommendations, only discussion/information sharing.

Action: None

Item 3

From the NSD, Chelsey Cooper and Jennifer Howerter, Associate Governmental Program Analysts

Subject: CEP Update

Jose Alvarado, Food Service Director, Fresno Unified School District (USD), joined the meeting via conference call.

Ms. Cooper and Ms. Howerter presented a PowerPoint presentation on the Community Eligibility Provision, along with Mr. Alvarado.

CNAC Recommendations: No recommendations, only discussion/information sharing.

Action: None

The CNAC adjourned for lunch at 12:05 p.m.

The meeting was reconvened at 1:10 p.m.

Item 4 (This item—originally scheduled for 1:15 p.m. as Item 6—was switched and discussed next)

From Pittsburg USD (PUSD), Enrique Palacios, Deputy Superintendent

Subject: Local Control Funding Formula

Enrique Palacios was connected to the meeting via conference call at 1:15.

Enrique Palacios presented on the topic of the Local Control Funding Formula (LCFF). For school districts and charter schools, the LCFF creates base, supplemental, and concentration grants in place of most previously existing K–12 funding streams. For county offices of education, the LCFF creates separate funding streams for oversight activities and instructional programs.

Mr. Palacios shared that the core mission of the LCFF is to educate students. One of the current priorities for PUSD is nutrition education, including a farm to table initiative. Pittsburg USD has experienced great success producing vegetables in school gardens and serving them in their school cafeterias and salad bars. They currently have a school garden in 12 out of 13 schools in the district. Representatives from Pittsburg USD were even invited to White House last year for the fall harvest.

Pittsburg USD has formed partnerships with many private sector business nonprofits (12–25 partners that help with school gardens), which provide them with major support and resources. A couple of these partnerships include a nonprofit organization that comes to schools with fresh fruits and vegetables for students and a food bank that provides fruits and vegetables for students to take home for their families.

Mr. Palacios shared that LCFF can be put toward any number of causes as long as they positively affect academic achievement. Pittsburg USD made a proposal to establish a garden supervisor in the school district to support all the school gardens. The proposal was approved, and the position is paid through the Local Control and Accountability Program (LCAP). They also were granted permission to provide staff development to teachers, in the form of afterschool trainings to provide added support for LCFF projects.

Mr. Palacios stated that transparency with how funds are spent is key.

He also stated that Pittsburg USD creates very little material for nutrition education. There are great resources available already for schools to use.

In regard to nutrition services, the supper program in particular has been a big help to students. Students can have dinner between afterschool sports and tutoring, which has been working out well.

Mr. Herrera asked Mr. Palacios how he hopes to see nutrition education expand using their LCAP.

Mr. Palacios replied that a critical piece is getting parents involved—educating parents on what constitutes good nutrition. The schools can use a variety of resources to teach students about healthy eating habits and nutrition, but the teaching is less successful if they go home and eat unhealthy food. Parent education is critical in increasing students’ academic achievement.

Dena Boortz shared that nutrition education is part of home economics and is not mandatory in her district. It is possible that only 15 percent of students take the course. She argues that nutrition education should be a part of the classroom curriculum, but many teachers are not earning credentials in that particular subject matter.

Mr. Palacios signed off at 1:54 p.m.

Jeff Breshears, from the Local Agency System Support shared that he is responsible for reviewing county office LCAPs. In order for an LCAP to be approved, the district must have sufficient funds to meet the goals they have set forth. Can the school implement the LCAP in an effective and efficient manner? The programs have the freedom to decide what to do with the money.

CNAC Recommendations: No recommendations, only discussion/information sharing.

Action: None

Item 5
Subject: CDE Web Site

This item will be deferred until the next meeting. 

CNAC Recommendations: No Recommendations

Action: None

Item 6
Possible agenda items for the February 8, 2016 meeting
  1. Legislative Update
  2. CDE Web site
    • Feedback on policy guidance dissemination
    • User-friendliness of the Web site
    • Updates needed/wanted?
  3. Department of Food and Agriculture
    • Farm to Fork
    • Linking to school sites and districts
  4. Procurement—best practices
  5. SNAP representative to speak about TA at the school site (to help with meal applications)
  6. Have a discussion with members about changing the number of meetings

Meeting adjourned at 2:30 p.m.

Questions:   Nutrition Services Division | 800-952-5609
Last Reviewed: Tuesday, June 6, 2017
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