Reviewer Deliberations Bulletin
2013 CATEGORY 2 MATHEMATICS SUPPLEMENTAL INSTRUCTIONAL MATERIALS REVIEW DELIBERATIONS
This bulletin is intended to provide publishers participating in the Category 2 Mathematics Supplemental Instructional Materials Review (SIMR) process with information related to the reviewer deliberations scheduled for April 18–19, 2013, and the steps that will follow.
All information related to the Category 2 Mathematics SIMR, including past publisher bulletins, is posted on the California Department of Education (CDE) CCSS SIMR Mathematics (Category 2) Web page [http://www.cde.ca.gov/ci/cr/cf/mathcategory2.asp].
You are receiving this correspondence because you are one of the designated publisher contacts for the SIMR process. Please ensure that this information is forwarded to the appropriate persons in your company who are responsible for your SIMR submissions. If you need to update your publisher contact information, please contact David Almquist, CDE Publisher Liaison, at the number provided at the end of this bulletin.
Publisher Instructions for Deliberations
The deliberations of the panels reviewing mathematics materials will be held at the San Joaquin County Office of Education (COE) on April 18–19, 2013. All meetings will be open to the public, and we encourage publisher representatives to attend. At the deliberations, members of the public (including publisher representatives) will have the opportunity to provide comment at least twice each day. While publishers are not required to attend, we have found in the past that it is often very useful for a publisher representative to be present who can provide feedback to the review panel during its deliberations.
To assist reviewers in their deliberations, a complete copy of the supplemental instructional materials assigned to each panel will be placed in the deliberations room for the duration of the deliberations process. Publishers have two options for providing their materials to the deliberations site.
Option 1 (preferred): The preferred option will be for publishers to deliver and set up their materials in the assigned deliberations room(s). This option will reduce the chance of materials being lost or misplaced in transit.
For publishers who elect to use this option, a copy of the deliberations agenda and a map of the county office site are provided as Attachments 1 and 2 respectively. A list of panel and room assignments is included as Attachment 3. Publishers should have the materials set up in the proper room no later than 10 a.m. on the first day of deliberations, April 18, 2013. All of the rooms will have electrical and wireless Internet access, and county office staff will be available to assist publishers as needed. The meeting locations will be open by 7:30 a.m.
While the county office has on-site security, publishers may wish to remove any computer hardware at the end of each day of deliberations. While the deliberations schedule will vary between panels, we anticipate that panels will finish their work no later than 5 p.m. on each day of deliberations.
Deliberations are scheduled to end no later than 5 p.m. on Friday, April 19, 2013. However, it is possible that panels may finish their work early. In that case, a publisher representative should be available to remove the supplemental instructional materials from the deliberations room(s) once the panels have completed their work.
Questions related to the set-up and removal of materials should be directed to Michelle Hicks, Administrative Assistant, San Joaquin COE, by phone at 209-468-4967 or by e-mail at mihicks@sjcoe.net.
Option 2: We understand that not all publishers may be able to personally attend the deliberations, or have the logistical capacity to set up their materials. Therefore, the publisher may also elect to mail their materials to the COE prior to deliberations. In this case, COE and CDE staff will set up the materials on the first day of deliberations.
Publishers who elect to send their materials to the COE should direct them to the following address:
San Joaquin County Office of Education
Attn: Michelle Hicks
2707 Transworld Drive
Stockton, CA 95206
Materials mailed to the deliberations site should arrive no later than Wednesday, April 10, 2013. Please include postage-paid return labels so that the materials may be returned after the deliberations are concluded. If your materials are digital and require a particular hardware configuration to function, please contact Michelle Hicks at the phone number provided above.
Reports of Findings
Each panel will produce a separate Report of Findings for each of the supplemental programs it was assigned to review. A copy will be given to the lead representative of each publisher that is present at deliberations. The Reports will also be sent to the primary contact for each publisher shortly after the SIMR deliberations process has concluded.
Publishers have until Friday, May 10, 2013, to challenge any factual inaccuracies in the Report of Findings, including typographical errors, inaccurate page references, and the like. Note that this does not include challenges to the substantive findings of the review panel. Publishers should also notify the CDE whether they wish to appeal any social content citations or edits and corrections included in the Report of Findings by that date. Any social content citations or edits not appealed will need to be rectified before the supplemental instructional materials program can be added to the recommended list of supplemental materials that will be posted on the SIMR Web site.
Post-Deliberations Actions
The CDE will host a public meeting to collect public comment on the submitted supplemental instructional materials on Thursday, May 16, 2013, starting at 1:30 p.m. The meeting will be held at the CDE headquarters at 1430 N Street in Sacramento, in the Board Room (Room 1101). All comments received will be forwarded to the State Board of Education (SBE) when the State Superintendent of Public Instruction (SSPI) presents the review panel findings and his recommendations. The SSPI will present the list of recommended supplemental instructional materials to the SBE at its July 2013 meetings.
The appeals meeting for social content citations and edits and corrections will be held on Thursday, May 23, 2013, at the CDE headquarters building in Sacramento. Publishers who have pending appeals will be notified of the specific time(s) for their appeal. Publishers should bring evidence indicating why each specific social content citation or edit proposed by the review panel should be modified or overturned.
Following SBE-action on the supplemental instructional materials, recommended programs will be added to the list that is currently posted on the CDE SIMR Web page. The SSPI will advise local educational agencies that those materials are suitable for addressing gaps between specific currently-adopted instructional materials, based on the 1997 California Standards, and the Common Core State Standards. Please note that all edits and social content citations must be corrected before any supplemental instructional materials will be added to the recommended list.If you have any questions regarding this bulletin, please contact Kenneth McDonald, Lead Consultant, Curriculum Frameworks Unit, by phone at 916-319-0447 or by e-mail at kmcdonal@cde.ca.gov. You may also contact David Almquist, Publisher Liaison, Instructional Resources Unit, by phone at 916-319-0444 or by e-mail at dalmquis@cde.ca.gov.
Sincerely,
Thomas Adams, Director
Curriculum Frameworks and Instructional Resources Division
TA:km
Attachments
cc: Michael Kirst, President, State Board of Education
Dale Shimasaki, Association of American Publishers
David Gomez, President, Association of California School Administrators
1430 N Street
Sacramento, CA 95814