Frequently Asked Questions
This is a competitive grant process that is already well underway with a fast-approaching application deadline of Friday, March 28, 2014. As a result, the California Department of Education (CDE) is unable to comment or answer individual or specific questions regarding partnership grant applications. For guidance on how applications will be evaluated please, refer to the Scoring Rubric on page 38 in the California Career Pathways Trust (CCPT) grant application.
Background of the California Career Pathways Trust
- What is the California Career Pathways Trust?
Assembly Bill (AB) 86, Chapter 48, Statutes of 2013, established the CCPT in state law. The purpose of the CCPT is to provide funding to motivate the development of sustained kindergarten through grade fourteen (K–14) career pathways programs that connect businesses, kindergarten through grade twelve (K–12) schools, and community colleges together in order to better prepare students for the 21st century workplace.
- How can I read the full-text version of AB 86?
The full-text version of AB 86 may be accessed from the California Legislative Information [http://leginfo.legislature.ca.gov/] Web page.
- How long is the grant period?
The CCPT grants funds will be available for the 2014–15, 2015–16, 2016–17, and 2017–18 school years.
- What does the term "students with special needs" refer to on page 9, under Essential Responsibilities of Partners?
For the purposes of this grant, the term "students with special needs" includes students who are defined as disadvantaged, at-risk, underserved, economically disadvantaged, under-represented, special populations, and special education.
- How can applicants find more information about the California Community College Skills Panel?
Applicants may contact a Deputy Sector Navigator to receive additional information about the California Community College Skills Panel in the applicant's region.
- What are "student momentum points"?
Examples of student momentum points can be found on page 14 and 15 of the Request for Application (RFA), listed under the subtitles Local Educational Agencies and Postsecondary Education.
- Are grants going to be awarded by regions or based on best proposals state-wide?
Neither part of this question is correct. As stated in the RFA, grants will be awarded on a competitive basis following and evaluation and scoring of each application.
- Who will be scoring the applications?
The CDE, the Califonria Workforce Investment Board, and the California Community College Chancellor's Office will be evaluating and scoring all applications.
- Will potential applicants have an opportunity to ask clarifying questions regarding the CCPT grant?
Yes. The CDE is planning to conduct three application workshops and one Web conference in February 2014. Information regarding the application workshops can be found at the Application Workshops [http://www.cde.ca.gov/fg/fo/r17/ccpt14workshops.asp] Web page.
- Is it required to register in order to attend a CCPT application workshop?
No. It is not required to register to attend any of the CCPT application workshops.
- Will there be a Web conference on how to complete my application questionnaire onto the Financial Assistance Application Submittal Tool system?
The CDE will host a Financial Assistance Application Submittal Tool (FAAST) System Web Conference on Wednesday, February 19, 2014, from 10:30 a.m. to 11:30 a.m. The Web conference will cover how to complete the application questionnaire section of the RFA using the FAAST system. To check the schedule for the Web conferences go to the Application Workshops [http://www.cde.ca.gov/fg/fo/r17/ccpt14workshops.asp] Web page for further information.
- Where can I find recordings of web conferences and workshops regarding the CCPT?
Please visit CTEOnline.org to view recordings of the Application Workshop web conference, Application Workshop in Sacramento, and the FAAST web conference.
Application Questionnaire–Section for Submission
- Are there page limits governing an applicant's narrative responses to the Application Questionnaire section of the RFA?
Yes. An applicant's narrative responses to the Application Questionnaire section of the RFA will be limited to a maximum number of text characters that may vary by question. For further information, please visit the online application at the State Water Resources Control Board [https://faast.waterboards.ca.gov/] Web site.
- How many letters of support or Memorandums of Understanding can be submitted by a fiscal agent?
A fiscal agent can submit as many letters of support or Memorandums of Understanding as necessary to support the application.
- If the fiscal agent has not hired a program specialist, what can be used as an acceptable substitute for the required resume´?
Fiscal agents may submit a job description or a statement of duties in lieu of the resume´. In these cases, successful applicants (grantees) will be required to submit the resume´ once the specialist is hired.
- Can an organization apply for more than one grant?
While only one application can be submitted for each fiscal agent, a fiscal agent can be a partner in other applications. For example XYZ Community College District cannot submit two separate applications, but the District can submit one application and partner in LMN Unified School District's application.
- May charts, graphs, or illustrative material be used in the grant application tool?
One page that can include a chart, graph, or other illustrative material may be attached to each section of the application narrative in the online FAAST grant application document. Additional narrative will not be permitted in these section attachments. These one page attachments are not to be used as a "continuation page" to violate the character limits that govern the application narrative sections.
- Can the consortium change the name of the fiscal agent on the application?
The "Applicant" on the FAAST must be the same name of the fiscal agent that was used on the Letter of Intent. Do not use a partner's name or the consortium's name.
- What are the carrying text box limits for each funding level?
Question lll.1 has varying text box limits based on which of the three grant levels the consortium selects. Each text box a limit of 2,000 characters, which includes spaces. In addition:
- Local Consortium applicants ahve four text boxes available for this question
- Local or regional consortium applicants have eight text boxes available for this question
- Regional consortium applicants have 12 text boxes available for this question
- Must Form C include years 15 and 16 if our Pathway does not include years 15 and 16?
Based upon the makeup of your Consortium, grades 15 and 16 may not be appropriate for your application.
- The CCPT requires that applicant information be supplied by filling out a variety of forms or worksheets that are supplied in the online application. Can an applicant provide that information in a format other than that provided in the appropriate form?
No, applicants must submit the information required for any forms or worksheets using the appropriate form or worksheet as designed, with no modifications or alterations to the form or worksheet.
Eligibility and Fiscal Agent
- Who can apply for a CCPT grant?
A school district, a county office of education, a direct-funded charter school, and a community college district may apply for a CCPT grant.
- Can Regional Occupational Centers and Programs or an adult school be a fiscal agent of a CCPT grant?
No. Regional Occupational Centers and Programs (ROCPs), Joint Powers Authority (JPA) ROCP, or an adult School may not be a fiscal agent of a CCPT grant. However, the ROCP, JPA ROCP, and Adult School may be included in a grant application submitted by a school district, direct-funded charter school, county office of education, or a community college district.
- Can an agency be involved in multiple CCPT applications?
An agency can serve as a fiscal agent for only one grant application. However, an agency can act as a partner in one or more grant applications.
- Can multiple agencies apply for a CCPT grant as a consortium?
Yes. Multiple agencies may apply for a CCPT grant as a consortium. Within the consortium, however, at least one partner—a school district, a county office of education, a direct-funded charter school, or a community college district—must be designated as the fiscal agent for the purposes of administering the grant.
- Do the indirect rate limits apply to the fiscal agent or to all partners within a consortium?
The indirect rate limits apply only to the fiscal agent. For further information, please refer to page 13 of the RFA.
- Can a high school apply for a CCPT grant?
No. A single high school may not apply for a grant. The high school could be a targeted site within the district's application.
- I am a school district outside of California, can we apply for the grant?
No. The grant is an item in the California state budget and is intended for Local Educational Agencies (LEA) located in California. The fiscal agent has to be in the state of California.
- Why are there limits governing the number of grants that will be awarded in each of the three funding levels?
The intent of the CCPT is to build and expand robust regional partnerships between employers, schools, and community colleges. To achieve this intent, the CDE and its partners want to offer substantial funding to relatively large consortia to ensure that partnership-driven activities can be conducted on a regional and multi-county basis. The CDE and its partners also realize that other relatively smaller regions and local areas could benefit from this grant opportunity. The three funding levels are designed to provide opportunities for local and regional consortia of varying sizes to receive funding that can be used to prepare many students for postsecondary education and employment in areas throughout the state.
- How does a fiscal agent find the indirect costs rate approved by the CDE?
The indirect cost rates for each LEA can be found at the Indirect Cost Rates [http://www.cde.ca.gov/fg/ac/ic/index.asp] Web page.
- How many letters of support or memoranda of understanding can be submitted by a fiscal agent?
A fiscal agent can submit as many letters of support or memoranda of understanding as necessary to support the application.
- Can a Community College partner in multiple applications representing the same pathway?
Yes, however we will not fund applications that duplicate services to the same students.
- What is the difference between a local consortium and a regional consortium?
A local consortium must contain at least one LEA, which is a school district, a county office of education, or a direct-funded charter school, one community college, and one business partner. A regional consortium is comprised of multiple LEAs, multiple community colleges, and multiple business partners.
- What does the RFA mean when it states that Funds provided under this grant may not be used to "Supplant existing funding or efforts, including costs otherwise necessary to operate a school or program withut this grant."
The CCPT funds may not be used to pay for, or replace funding for staff, or activities that were previously paid for through other grants or revenue sources. This grant is about doing something different from what youare, or have been doing in the past.
- Can a University of California, California State University, or private university campus, or a non-profit organization be a partner within a consortium?
A University of California, California State University, or private university campus, or a non-profit organization, or other private and public agencies can be a partner in a consortium. For further information, please refer to page 7 of the RFA.
- What types of organizations can be considered as business partner(s) in the RFA?
Based upon the defined needs of a consortium, a business partner or employer can be a private business, a governmental agency, or a nonprofit agency or organization. In addition, please refer to the Business Partner Responsibilities section on page 11 of the RFA.
Use of Funds
- Can equipment be purchased with the CCPT funds?
Please refer to the Non-allowable and Allowable Activities and Costs sections of the RFA on pages 11–13.
- Are matching resources and in-kind contributions required?
While a specific level of matching resources is encouraged but not required, resources should be directly related to the career pathway(s) efforts being funded by the CCPT grant.
Contact for Further Questions or More Information
- If I have further questions or need more information regarding the CCPT grant, whom should I contact at the CDE?
Please contact Mindi Yates, Education Programs Consultant, by phone at 916-319-0458 or by e-mail at firstname.lastname@example.org; or Lisa Reimers, Education Programs Consultant, by phone at 916-324-5634 or by e-mail at email@example.com; or Kevin Shyne, Education Programs Consultant, by phone at 916-323-5830 or by e-mail at firstname.lastname@example.org.