Forms Required for the Employment of Minors
The school responsible for the issuance of work permits may print the forms required for the employment of minors. Two forms are required:
- CDE Form B1-1 (DOC) Statement of Intent to Employ A Minor and Request for a Work Permit Certificate of Age (English)
- CDE Form B1-4 (DOC) Permit to Employ and Work; also known as the" work permit"
- CDE Form B1-6 (DOC) Request for Volunteer-Unpaid Trainee Authorization for Minor
- CDE Form B1-8 (DOC) Statement of Intent for Self-Certification for Permit to Employ and Work
The following information is general and applies to the employment of minors:
When designated in writing by the school district superintendent:
- CDE Form B1-1 (DOC) must be filled in completely, including the signatures of employer and parent/legal guardian.
- CDE Form B1-4 (DOC) may be issued only when the completed CDE Form B1-1 (DOC) is on file with the school/school district.
- Work permits (CDE Form B1-4) (DOC) are issued for specific employers.
- Each time a student/minor changes employers, a new work permit must be issued.
- If a student works at two jobs, both jobs together may not total more than the legal number of hours specified for his/her age group and circumstance.
- A day of rest from work is required if the total hours employed per week exceeds 30, or if more than 6 hours are worked on any one day during the week.
- If the state and federal laws are not the same, the higher standard (the provision that gives the most protection to employees) applies.
- School and/or school districts may set maximum limits on daily and weekly hours worked for minors that are more restrictive than those reflected in state and federal regulations.
When self-certifying a working knowledge of child labor laws and regulations pertaining to working minors, public and private school principals or their designated administrators:
- May complete the work permit process and requirements using CDE Form B1-8 (DOC).
- Shall comply with all the general regulations listed above.
- Shall submit a copy of the CDE Form B1-1, CDE Form B1-4, and their self-certification (may use CDE Form B1-8) to the district or county superintendent of where the school resides.
Potentially Unsafe Environment
In some instances, a minor may be working in an environment that has the potential for injury to the minor. In other words, the job tasks themselves are not dangerous or hazardous, but an unsafe environment could exist (e.g., a car wash in which the minor’s responsibilities are to only wash windows and dry cars by hand, not to use the power machines).
In such a case, the work permit issuing authority is strongly urged to include wording in the “Remarks” section of the work permit , calling attention to the possibility that the environment could be hazardous for the minor. This work permit is issued for the specific work duties as indicated on the CDE Form B1-4 (DOC).
The employer must be aware that the work environment could, unknowingly, cause the minor to be exposed to dangerous and/or hazardous situations or equipment. It is the employer’s responsibility to provide adequate supervision to maintain a safe working environment for the minor.