April 2, 2007

Dear Publishers of Mathematics Instructional Materials for Kindergarten Through Grade Eight:

Distribution of Instructional Materials submitted for the
2007 Mathematics Primary Adoption
(Publisher Bulletin 2007-10)

Welcome to the 2007 Mathematics Primary Adoption for grades kindergarten through grade eight. We look forward to working with each of you. The purpose of this bulletin is to convey the instructions for materials to be distributed, as noted in the Publishers Invitation to Submit (ITS), pages 23-27.

Consistent with the provisions of the ITS for this adoption, materials are due at designated sites by close of business (5:00 p.m. PST) on April 12, 2007. Each shipment must include a copy of your Program Description, and Standards Maps. If your program includes manipulative kits, you need to include a list of all items, by grade level, and a photograph of any kits.

By April 12, 2007, Instructional materials must be distributed to:

• Instructional Materials Advisory Panel (IMAP) members
• Content Review Panel (CRP) Members
• California Department of Education (CDE)
• Learning Resources Display Centers (LRDCs)

At a later date, you will receive additional information concerning distribution of instructional materials to Curriculum Development and Supplemental Materials Commission (Curriculum Commission) members and State Board of Education (SBE) members.

Distribution instructions for each of the groups listed above are included in this bulletin.

All materials must be in final form (i.e., a form that will be offered for purchase over the period of the adoption) unless approval for “less than final form” was obtained, in writing, from the Curriculum Frameworks and Instructional Resources (CFIR) Division prior to the shipping of materials. Materials for distribution must not be tabbed, highlighted, labeled, etc., in any way, except for the identification labels as indicated in the ITS (page 24), with the exception of items approved for “less than final form” as noted above. These items should also be labeled “less than final form.”

The deadline for the receipt of the submitted instructional program, Program Descriptions, completed Standards Maps and kits at all locations is 5:00 p.m., PST, April 12, 2007.

Distribution of materials to IMAP members and CRP members

Publishers are required to deliver the materials submitted for review and adoption to the IMAP/CRP panel members assigned to review the program. Each publisher will receive address information only for the panel members that will be reviewing that publisher’s program. Phone numbers are provided for shipping purposes only. This information is provided in Attachment 1. (The information contained in Attachment 1 is not available on-line.)

Manipulative Kits—General Information

Your program may include several kits of manipulative materials. You may submit a kindergarten through grade six program that includes one grade level kit for each grade level—seven kits in all. One grade level kit may include sufficient materials for 20-30 students. For example, that might mean one grade level kit includes 30 rulers, 15 packages of cards, etc.

For our purposes, we require that you send only enough materials for one student for each grade level. You could then combine the materials for the various grade levels in one or two boxes, or “composite” kits. The kits must contain sufficient materials for the reviewers to conduct all activities described in the program. You will need to provide an inventory list of the materials provided in any “composite” kit.

Kits for IMAP/CRP Members

• More Than Three Kits
  If your program includes more than three kits of manipulative materials, you may choose to send a “composite” kit to the IMAP/CRP members. (See description above: Manipulative Kits–General Information). Include a list of components for the “composite” kit.

• Keep in mind that IMAP/CRP members must be able to review all submitted program components. “Composite” kits must provide sufficient materials to allow the IMAP/CRP members to conduct all activities described in the program.
• Less Than Three Kits
  In the event your program does not contain a large number of kits (three kits or less) you should send all kits to the IMAP/CRP members.

• In both options, you will need to include a labeled, composite color photograph of each kit as well as a labeled list of kit components for each kit in your program. The photographs and lists are of the kits as you plan to market them. Please include International Standard Book Numbers (ISBNs) and Sequence Codes on your labels.
• Minimize extraneous packaging, as storage space is limited for IMAPs and CRPs.

Publishers were surveyed regarding kit distribution. The survey was due to Jean James no later than March 20, 2007. The survey results for your company are enclosed with this bulletin as Attachment 2. (The information contained in Attachment 2 is not available on-line.)

Distribution of materials to the CDE

All alternate formats listed on your submission list that are a different physical format must be sent to the CDE. However, alternate format packages that consist only of different quantities of materials do not need to be distributed to the CDE. For example, if you provide student textbooks and teacher’s editions as individual items and as an alternate format package of five student books and one teacher’s edition together, you need only send one student edition and one teacher’s edition to the CDE.

Kits for the CDE

• Less Than Three Kits
  If you have three or less, send all kits and minimize extraneous packaging material.

• More Than Three Kits
  If you have more than three kits, send a “composite” kit consisting of sufficient   materials for one student at each grade level. (See description above: Manipulative Kits–General Information).
• Include clearly labeled composite color photographs of each kit at each grade level, as you plan to market them.
• Include a listing of all kit components as you plan to market them.

Send one complete set of all submitted materials, including all alternate formats as indicated above, and all kits as described above, to:

California Department of Education
CFIR Division, Suite 3207
1430 N Street
Sacramento, CA 95814
Attn: Jean James

Distribution of materials to full LRDCs

All program components, with the exception of manipulative kits, should be sent to each LRDC and received by April 12, 2007. There is one exception to the April 12th date. LRDC # 7 at San Francisco State University will not be open to receive shipments of material until after May 7, 2007. Please delay your shipment to this LRDC. The shipping addresses for the LRDCs appear in Attachment 3 [http://www.cde.ca.gov/ci/ma/im/mathbul0710att3.asp]. Please note, in some cases the shipping address varies from the addresses printed in the ITS document.

When addressing boxes to LRDCs, make sure the LRDC # is included on the address label. Note that the LRDC numbers do not include # 14. Items must be delivered inside the LRDC. Items may not be left at shipping docks. Please make the necessary arrangements.

LRDCs will be asked to display only the submitted items and they may discard other extraneous materials. Publishers may review their display at the LRDCs. However, publishers are not allowed to make any adjustments to the display without prior approval of the LRDC director.

Kits for LRDCs

• Send a clearly labeled composite color photograph of each kit. Identify each one by grade level, ISBN and Sequence Code as it appears on your submission list.
• Include a clearly identified list of components for each kit, including ISBN and Sequence Code.
• 2007 Mathematics Adoption Kits Attachment 4 [http://www.cde.ca.gov/ci/ma/im/mathlrdcsurvatt4.asp] provides further information on the distribution of kits to LRDCs.

Distribution to Adoption-Only LRDCs

If your program is adopted, you will be required to send final print copies to seven additional LRDCs. These LRDCs (labeled A1-A7) receive only adopted materials, not materials submitted for review. Shipping information for these LRDCs will be provided to publishers of adopted materials after the State Board of Education (SBE) takes action.

Distribution of materials to State Board of Education and Curriculum Commission members

At a later date, we will survey SBE members and Curriculum Development and Supplemental Materials Commission (Curriculum Commission) members regarding the receipt of submitted instructional materials for review. Many of the SBE members and the Curriculum Commission members will opt to review materials at an LRDC, but some will request materials. This information will be provided to you later in April.

Note: we request that you ship all materials without signature required for delivery unless otherwise noted next to the shipping address.

Shipping Carton Labeling Instructions

1. Label each box with the name of the publisher as identified on your submission list.
2. Label each box “2007 Mathematics Adoption.”
3. Label each box by grade level of the material enclosed.
4. Label the boxes # of # (e.g. 1 of 2, 2 of 2).
5. Boxes addressed to LRDCs must show LRDC #.
6. Label the box that includes the Standards Maps and Program Description.

Item Labeling Instructions

Each item should be labeled as shown in the ITS on page 24. Items that have been approved for submission in “less that final format” should be labeled with the information. Each label should identify the subject, publisher name, series title, grade level, and copyright date.

It would be helpful if you identify the sequence code number as shown on your printout (first column). The labels must be affixed to the items before shipping. Affix the label to the bottom of the back of the book next to the spine, or if the label will fit, place them on the spine. On shrink-wrapped multiple items, affix the label directly to the item as the wrapping will be discarded. Do not place labels on shipping or packaging boxes that may be discarded. Please consider that the item may be displayed on a shelf at the LRDC and be sure the label will be clearly visible.

Please do not send items other than those that appear on the submission list. Do not send multiple copies of shrink-wrapped tests, etc.–send only one item with a label affixed directly to the item. Include a copy of your Standards Maps and Programs Description(s) with the items provided.

Alternate Formats

Once the adoption is complete and the SBE has taken action, you may submit electronic versions of your approved print materials as an alternate format, a different package of your adopted materials as an alternate format, or you may submit some of your adopted materials in Spanish as an alternate format. We highly recommend that you do not submit alternate formats of your materials until you have completed all of the edits and corrections required by the SBE and have the final print copies of the materials.

Future Publisher Bulletins

Publishers will be sent bulletins on the following topics:

1. Instructional Materials for Use During Deliberations
   For this adoption, publishers will need to provide a complete set of materials for use by the review panel during deliberations. These materials will be used as a reference to check citations. Additional information about where to send materials will be provided to you before deliberations in July and August.

2. Legal and Social Compliance
   A future bulletin will provide information regarding legal and social compliance and retrieval of non-adopted materials.

If you have any questions regarding this bulletin, please contact one of the following Curriculum Frameworks and Instructional Resources Division staff:

• Jean James, Publisher Liaison, 916-319-0444 or by e-mail jjames@cde.ca.gov;
• Suzanne Rios, Administrator, Instructional Resources Unit, 916-319-0665 or by e-mail at srios@cde.ca.gov
• Thomas Adams, Director, at 916-319-0881 or by e-mail at tadams@cde.ca.gov.

Sincerely,

Thomas Adams, Director
Curriculum Frameworks and Instructional Resources Division

TA:jj

Enclosures

California Department of Education
1430 N Street
Sacramento, CA 95814

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