Date: December 19, 2007
Dear Publishers of Mathematics Instructional Materials for Kindergarten Through Grade Eight:
2007 MATHEMATICS PRIMARY ADOPTION:
FINAL PRINT EDITION VERIFICATION PROCESS
(PUBLISHER BULLETIN 2007-23)
During spring 2008, the California Department of Education (CDE) will conduct a verification process to ensure final print versions of adopted programs contain the approved corrections. This bulletin includes information regarding the items that adopted publishers will need to submit for this review.
A final step in the adoption process is a review by the CDE to ensure final print versions of adopted programs reflect the approved corrections, which include approved edits and corrections, legal and social compliance revisions, State Board of Education (SBE) approved errata and additional publisher errata as authorized by the SBE on November 8, 2007.
Additional Publisher Errata
As part of the SBE adoption action for the 2007 Mathematics Primary Adoption, the SBE authorized publishers to submit additional errata for review and approval. Specifically, the SBE authorized the CDE, or their designee, to verify additional submissions of publisher errata that address corrections of spelling, capitalization, computation, and punctuation, including corrections to accurately and fully quote the state standards in all instructional materials. Additional publisher errata that are within the scope of the SBE action may be submitted for verification as part of this review.
Review Materials
Publishers will need to submit final print versions of program components to a review location (to be determined). Plan to send components that include previously approved corrections or additional publisher errata authorized by the SBE action. DO NOT SEND program components that do not include changes.
To facilitate the review of your program, please plan to include or provide this additional information when you send your final print versions to the review location:
- An inventory list of items shipped (include the International Standard Book Number [ISBNs] for each item on the list)
- Point out the corrected areas in the program materials:
- Tab the corrected pages or screen shots. For consistency, use red tabs for Edits and Corrections, blue tabs for Legal and Social Compliance, and yellow tabs for Errata.
- Highlight the corrections. Use a highlighter marker or draw a circle around the area to indicate the correction on the page or screen shot.
- Provide one comprehensive list of corrections:
- Edits and Corrections – include the approved list of edits and corrections as discussed at the recent Edits and Corrections meetings in November (Basic Grade-level programs) and in December (Algebra Readiness and Intervention programs).
- Legal and Social Compliance – include the table of results from the Legal and Social compliance reviews, which were mailed to you in August 2007.
- Errata – include a comprehensive list of errata. The list should include errata previously approved by the Curriculum Commission, which was mailed to you in October 2007. If you decide to include additional errata authorized by the SBE action in November 2007, then incorporate the additional errata in a comprehensive errata table. Use the table template (Attachment A), to create a comprehensive list of errata. Complete the last column of the table to indicate if errata was approved by the Curriculum Commission (CC) or authorized by SBE action (SBE).
Exact Dates and Review Location (to be determined)
The CDE will contract with a County Office of Education, Learning Resource Display Center, to conduct the verification review of final print versions. At this time, the exact review location and dates have not been determined. Publishers will be notified in early 2008 of the exact review location to send one set of program components for review, along with the other requested information.
Program Set-up and Retrieval
Publishers should plan to bring or ship program materials to the review location no sooner than March 1, 2008. Publishers may be required to set-up materials (prior to the review) and retrieve materials (after the review). For electronic programs or components, plan to provide the equipment needed for reviewers to verify the corrections. Publishers should make arrangements for computer access (only 1 computer per program) and internet access as necessary.
Review Results
Publishers will receive a letter with results following the verification process. In the unlikely case that we find required changes are not made in the final editions, then publishers may be required to issue errata to all districts that have purchased your programs (and make the change in all future printings of your materials) or recall the material.
Next Steps
Here are steps you can take immediately as you plan for the upcoming verification review of your final print editions:
- Compile a comprehensive list of errata (Attachment A). This may be the same list of errata that was previously approved by the Curriculum Commission. You will need to prepare a new comprehensive list of errata if you plan to include additional corrections, as authorized by the SBE action.
- When final print editions are ready, tab and highlight corrections in the program materials (follow the instructions provided in this bulletin).
- Expect to receive additional information about the verification review process in early spring 2008, so you can finalize plans for delivery, set-up and retrieval of materials at the review location.
CDE Contacts
If you have any questions about the verification of Edits and Corrections or Errata, please contact Mary Sprague, Consultant, Curriculum Frameworks Unit, at 916-319-0510 or by e-mail at msprague@cde.ca.gov.
If you have any questions regarding the verification of Legal and Social Compliance, please contact Patrice Roseboom, Consultant, Instructional Resources Unit, Curriculum Frameworks and Instructional Resources Division at 916-319-0509 or by e-mail at proseboo@cde.ca.gov.
You may also contact Suzanne Rios, Administrator, Instructional Resources Unit, at 916-319-0665 or by e-mail at srios@cde.ca.gov.
Sincerely,
Thomas Adams, Director
Curriculum Frameworks and Instructional Resources Division
TA:ms
Attachment
cc:
Ken Noonan, State Board of Education President
Anthony Monreal, Deputy Superintendent, Curriculum and Instruction Branch
Mary-Alicia McRae, Chair, Curriculum Commission
Charles Munger, Chair, Mathematics Subject Matter Committee
Dale Shimasaki, Association of American Publishers
1430 N Street
Sacramento, CA 95814