The California Basic Educational Data System (CBEDS) is an annual data collection administered in October. CBEDS data are reported through an Online Reporting Application called CBEDS-ORA. The purpose of CBEDS is to collect information on student and staff demographics. There are two separate forms used to collect these data. The County/District Information Form (CDIF) is used to collect data specific to district and county offices on the number of classified staff, estimated number of teacher hires, and high school graduation requirements. The School Information Form (SIF) is used to collect data specific to schools on the number of classified staff, select educational options enrollment, technology, education calendars, parental exception waivers, bilingual paraprofessionals, truancy, and school improvement grant information. Student aggregate counts (graduates, dropouts, and various enrollment counts) previously collected on the SIF and certificated staff data previously collected on the Professional Assignment Information Form (PAIF) have been transitioned to the California Longitudinal Pupil Achievement Data System (CALPADS). Although these data will no longer be collected through the CBEDS data collection process, the information will continue to be a part of the CBEDS data files. For additional information on CBEDS, please refer to the CBEDS Data Collection and Reporting Process page.
Important Dates
October 2, 2013: CBEDS Information Day
October 31, 2013: CBEDS data are due to the California Department of Education (CDE)
CBEDS-ORA
The CBEDS-ORA is used to:
- Submit SIF and CDIF data to the CDE;
- Update CBEDS coordinator contact information.
The CBEDS-ORA also contains a list of schools that are expected to submit data.
Resources
- CBEDS Administrative Manual October 2013 (DOC)
- CBEDS Online Reporting Application and Resources
Access the CBEDS-ORA as well as useful information for using this application. - CBEDS Frequently Asked Questions for October 2012 (2013–14 version coming soon)
Forms
- County/District Information Form 2013 (DOC)
- School Information Form 2013 (DOC)
- Historical CBEDS Forms and Manuals
Training
Training materials for 2013–14 will be available this fall.
- 2012 CBEDS Overview Training (Flash)
An overview on how to report and submit CBEDS data.
AAV of the 2012 CBEDS Overview Training - 2012 CBEDS-ORA Demonstration (Flash)
A demonstration on how to use the CBEDS-ORA to submit CBEDS data to the CDE.
AAV of the 2012 CBEDS-ORA Demonstration
Correspondence
- Changes to the 2013–14 CBEDS Data Collection (Dated 17-Jul-2013)
Letter sent to CBEDS Coordinators.
Policies and Guidelines
- Charter School Data Reporting Policy for CBEDS-ORA
- Notifications of Inaccuracies in Certified Data
Prior to the 2011–12 school year, local educational agencies were able to submit notifications of inaccurate certified data to the CDE. This Web page provides access to lists (sorted by school year, and through the 2010–11 school year) of the schools and districts that submitted notifications.
- CBEDS Passwords and Privacy Notice
California Longitudinal Pupil Achievement Data System (CALPADS)
CALPADS is the foundation of California's K–12 education data system. It will maintain longitudinal, individual-level data including student demographic, program participation, grade level, enrollment, course enrollment and completion, discipline, state assessment, teacher assignment, and other data required to meet state and federal reporting requirements. Data will be linked longitudinally using a unique, non-personally identifiable Statewide Student Identifier (SSID). Visit the CALPADS Web page for more information.
