The California Basic Educational Data System (CBEDS) is an annual data collection administered in October. CBEDS data are reported through an Online Reporting Application called CBEDS-ORA. The purpose of CBEDS is to collect information on student and staff demographics. There are two separate forms used to collect this data. The County/District Information Form is used to collect data specific to district and county offices on the number of classified staff, estimated number of teacher hires, and high school graduation requirements. The School Information Form is used to collect data specific to schools on the number of classified staff, select educational options enrollment, technology, education calendars, parental exception waivers, and bilingual paraprofessionals. Student aggregate counts (graduates, dropouts, and various enrollment counts) previously collected on the SIF and certificated staff data previously collected on the Professional Assignment Information Form (PAIF) have been transitioned to the California Longitudinal Pupil Achievement Data System (CALPADS). Although these data will no longer be collected through the CBEDS data collection process, the information will continue to be a part of the CBEDS data files. For additional information on CBEDS, please refer to the CBEDS Data Collection and Reporting Process page.
Important Dates
October 5, 2011: CBEDS Information Day
October 28, 2011: CBEDS data are due to the California Department of Education (CDE)
January 13, 2012: Last day to submit amendments to CBEDS data
CBEDS-ORA
The CBEDS-ORA is used to submit SIF and CDIF data to the CDE, update coordinator contact information, and contains a list of schools that are expected to submit data.
Resources
- CBEDS Administrative Manual October 2011 (Revised 17-Oct-2011; DOC; 626KB; 17pp.)
- CBEDS Online Reporting Application and Resources
Access the CBEDS-ORA as well as useful information for using this application. - CBEDS Frequently Asked Questions for October 2011
Forms
- County District Information Form (CDIF) 2011 (DOC; 135KB; 2pp.)
- School Information Form (SIF) 2011 (DOC; 207KB; 4pp.)
- Historical CBEDS Forms and Manuals
Training
- 2011 CBEDS Overview Training (Flash)
Accessible Alternative Version of the CBEDS Overview Training
Training on the overview of CBEDS and how to report and submit SIF and CDIF data to the CDE. - 2011 CBEDS Online Reporting Application (ORA) Demonstration (Flash)
Accessible Alternative Version of the CBEDS-ORA Demonstration
Demonstration on using the CBEDS ORA to submit SIF and CDIF data to the CDE.
Policies and Guidelines
- Charter School Data Reporting Policy for CBEDS-ORA
- Policy for Submitting Changes to CBEDS and Language Census Data After Certification
- CBEDS Passwords and Privacy Notice
Letters
- CBEDS Data Submission Process Letter (Dated 1-Sep-2011)
- CBEDS Data Submission Process Letter for Independently Reporting Charters (Dated 1-Sep-2011)
- CBEDS Fall 2011 Data Collection and Contact Survey Letter (Dated 11-Jul-2011)
California Longitudinal Pupil Achievement Data System (CALPADS)
CALPADS is the foundation of California's K-12 education data system. It will maintain longitudinal, individual-level data including student demographic, program participation, grade level, enrollment, course enrollment and completion, discipline, state assessment, teacher assignment, and other data required to meet state and federal reporting requirements. Data will be linked longitudinally using a unique, non-personally identifiable Statewide Student Identifier (SSID). CALPADS implementation is projected to occur in 2009-10. Visit the CALPADS Web page for more information.
CALPADS Fall 2 Contingency
LEAs unable to certify their staffing and course data through CALPADS by the June 8, 2011 deadline, will use the PAIF Data Entry Assistant (DEA) software to submit and certify their data. The PAIF DEA Software may be downloaded from the PAIF Software News 2010-11 Web page.
