July 11, 2011
Dear California Basic Educational Data System Coordinators:
CALIFORNIA BASIC EDUCATIONAL DATA SYSTEM
FALL 2011 DATA COLLECTION INFORMATION AND CONTACT SURVEY
The California Department of Education (CDE) is preparing for the fall 2011 California Basic Educational Data System (CBEDS) data collection. This letter is to inform local educational agencies (LEAs) of the significant dates, changes to the data collection, the LEA’s CBEDS coordinator’s responsibilities, and also to verify and update the LEA’s CBEDS coordinator contact information.
Dates and Resources
The CBEDS data collection day is Wednesday, October 5, 2011. On this day each LEA is responsible for collecting aggregate classified staff, school, and district demographic data. These data are to be submitted through the CBEDS online reporting application by October 28, 2011. The application contains formatted School Information Form (SIF) and County/District Information Form (CDIF) data entry screens, the ability to import and export data, built-in edit checks, and the capability to print school and district forms and reports.
The CBEDS online reporting application will be available for use in early October. The application, Web-based training, as well as other resources will be available on the CDE CBEDS Web page at http://www.cde.ca.gov/ds/dc/cb/.
2011 CBEDS Data Collection Changes
School Information Form (SIF)
Educational Options
The following items were added to this year’s Educational Options section:
1) Report the total number of participating K-8 and 9-12 students:
- taking one or more classes through Independent Study
- taking 50% or more of their classes through Independent Study
- taking one or more classes through Online education
- taking 50% or more of their classes through Online education
2) Report the total unduplicated number of students:
- taking one or more classes through Independent Study
- taking one or more classes through Online education
3) Report the number of students who took one or more high school classes through independent study and graduated from high school. Count only those students who graduated during the prior school year and took one or more classes through independent study during high school.
Technology
Beginning this year, LEAs are to report the number of instructional settings that are used for instruction-related purposes.
On the 2010 CBEDS, LEAs reported the number of classrooms that have access to the Internet through at least one computer. This year, on the 2011 CBEDS, LEAs are to report the number of instructional settings that have access to the Internet through at least one computer. With this change, LEAs may now include in the count the school gymnasium, media center, library etc. in addition to classrooms.
Alternative Schools Accountability Model (ASAM)
Last year, select LEAs reported ASAM data on CBEDS. This year, ASAM data will not be collected on CBEDS.
School Improvement Grant (SIG)
SIG participants are to report the following information on this year’s CBEDS. (Only LEAs approved for SIG will have access to this section.)
- Indicate the methods for increased learning time, or if learning time did not increase.
- Number of minutes all students were required to be in class.
- Number of students who complete advanced coursework.
- Number of students who complete at least one class in a postsecondary institution.
- Number of students who complete advanced coursework AND complete at least one class in a postsecondary institution.
- Student attendance rate.
- Teacher attendance rate.
County-District Information Form (CDIF)
No changes.
Additional Changes
The SIF form and layout will be re-ordered as sections of the SIF that are no longer collected through CBEDS will be removed and new items will be added. Please note: This will affect the file specifications for those LEAs that import their data.
CBEDS Coordinator Responsibilities
We ask that each LEA designate a CBEDS coordinator. The coordinator’s responsibilities include distributing materials to schools, holding training sessions, verifying data, and ensuring that data for every school in the LEA (including charter schools reporting through their authorizing agency) are electronically submitted to the CDE by October 28, 2011. The coordinator will also be our point of contact for any questions about the data submitted by the LEA.
Charter schools that elect to report their data independently will be responsible for submitting all data for their charter school directly to the CDE. For more information, please visit the CDE CALPADS Charter Schools Web page at http://www.cde.ca.gov/ds/sp/cl/charterschools.asp.
CBEDS Coordinator Contact Survey
It is important to keep your CBEDS coordinator information current as it will be used to distribute CDE announcements related to the CBEDS data collection. Enclosed with this letter is the 2011 CBEDS Coordinator Contact Survey. If you have changes to the contact information on the survey, please logon to the CDE 2011-12 CBEDS - Online Reporting Application at http://www3.cde.ca.gov/opuscbeds/login.aspx. Enter the user name and password included on the 2011 CBEDS Coordinator Contact Survey and select “Logon.” Select the “Update User Information” option from the Main Menu. You may also update your information by faxing the completed survey to 916-327-0195. All updates are due to the CDE by July 27, 2011. Remember to keep your user name and password for future use.
If you have any questions regarding this subject, please contact the Educational Demographics Office at 916-327-0219, or by e-mail at eddemo@cde.ca.gov.
Sincerely,
Keric Ashley, Director
Data Management Division
KA:ks
Enclosure
1430 N Street
Sacramento, CA 95814