This is a reminder of the conditions of privacy under which the California Department of Education (CDE) collects some of the CBEDS data, along with a request that you do not distribute your password to others. Our office encrypts and password-protects your district's data as part of our obligation to protect the privacy of individual staff data. Your district or county has similar obligations.
From the perspective of privacy, the Professional Assignment Information Form (PAIF) is the most sensitive CBEDS collection because it requires information about each certificated staff member, including names and/or unique identification numbers. It is important that you notify certificated staff that your district or county is submitting the PAIF data and that staff receive an explanation of how the data will be used. This information is included in the Privacy Notification, which is on page 23 of the 2008 CBEDS Administrative Manual (DOC).
Except under the few special conditions described in the Privacy Notification, the CDE does not provide data with names or identification numbers except to the same district that submitted the data. Prior to 2009, the CDE provided CD-ROMs of the PAIF data collection software, which included information about each certificated staff member. It is important that those CD-ROMs not be used for providing data access to persons or agencies outside your district, since the CD-ROMs include staff names and/or identification numbers. If your district or county chooses to share data with this personal identification, we recommend that you first ensure that staff are notified of the distribution. If you would like assistance in creating a data file from the CD-ROM to share with others, or if you would like direct assistance from our office in creating such a file, please contact the CALPADS/CBEDS/CDS Operations Office at 916-324-6738.