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CBEDS 2014 changes

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

June 6, 2014

Dear CBEDS Coordinators:


In an effort to reduce the data burden on local educational agencies (LEAs), the California Department of Education (CDE) is pleased to inform you of the elimination of obsolete data elements effective with the October 2014 California Basic Educational Data System (CBEDS) data collection. This letter is to provide you with details on the data elements being removed, as well as additional changes to the CBEDS data collection. We are providing these changes to you well in advance, so that your LEA can successfully meet the October 1, 2014 collection date.

Changes to the 2014–15 Data Collection
Following are details regarding the changes to the CBEDS County/District Information Form (CDIF) and the School Information Form (SIF).

Data Elements No Longer Being Collected
The following obsolete data elements will be removed from the 2014–15 CBEDS data collection:
  • Classified Staff “Counts” (CDIF Section A and SIF Section A)
  • High School Graduation Requirements (CDIF Section C and SIF Section H)
  • Technology (SIF Section C)
  • Bilingual Paraprofessionals (SIF Section F)

NOTE: While classified staff counts by race/ethnicity, gender, and type will be removed, full-time equivalent (FTE) classified staff data will continue to be collected by race/ethnicity, gender, and type.

Although some sections of the SIF will be removed, the remaining sections will not be “re-lettered” until the 2015–16 data collection, therefore, the form will not follow a logical alphabetical order. For your reference, attached are last year’s CBEDS CDIF and SIF, with shading on the forms’ sections that will be removed. Later this month the current year’s forms will be available on the CDE CBEDS Web page at

Additional Changes to Reporting Requirements

In an effort to improve the accuracy of the truancy data, the following changes will be made to the truancy section (SIF Section M):

  • A minimum of 35 characters will be required when providing an explanation for zero truants. The expectation here is that LEAs should provide more detailed responses when explaining why zero truants have been reported, rather than merely restating the fact that there were zero truants.
  • The character limit on the explanation of zero truants will increase from 200 characters to 500 characters.

Should you have any questions regarding the above information, please contact the CBEDS Team in the CALPADS/CBEDS/CDS Operations Office by phone at 916-324-6738 or by e-mail at


Cindy Kazanis, Director
Educational Data Management Division


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