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CALPADS, CBEDS-ORA, and CARS Submission Calendar

Data submission calendar for the California Longitudinal Pupil Achievement Data System (CALPADS), the California Basic Educational Data System - Online Reporting Application (CBEDS-ORA), and the Consolidated Application Reporting System (CARS).

2016–17 Data Submission Calendars for CALPADS, CBEDS-ORA, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

  • The California Longitudinal Pupil Achievement Data System (CALPADS)
  • The California Basic Educational Data System – Online Reporting Application (CBEDS-ORA)
  • The Consolidated Application Reporting System (CARS)
SPRING CALENDAR
(FOR CARS, THE 2017 DATES LISTED BELOW ARE CONSIDERED THE 2017–2018 SPRING RELEASE):
Data System Collection Primary Data Collected Collection Window Certification Deadline
CARS
Spring
  • Application for new fiscal year categorical program participation LEA assurances
  • End-of-year program activity reporting
  • Year-to-date expenditure reports

May 15, 2017 to
June 30, 2017

June 30, 2017
2016–17 END-OF-YEAR (EOY) CALENDAR:
Data System Collection Primary Data Collected Official Submission Window Final Certification Deadline
CALPADS
EOY 1
  • Course completion
  • Career Technical Education (CTE) concentrators and completers
May 15, 2017 to
August 25, 2017
EOY Data Must Be Certified by
August 25, 2017
CALPADS
EOY 2
  • Program eligibility/participation
  • Homeless students
May 15, 2017 to
August 25, 2017
EOY Data Must Be Certified by
August 25, 2017
CALPADS EOY 3
  • Student discipline
  • Student absence summary
May 15, 2017 to
August 25, 2017
EOY Data Must Be Certified by
August 25, 2017

Accountability Data Pulls (2016–17 cycle)

The following data will be extracted from the CALPADS Operational Data Store (ODS) on the dates listed below to be used for accountability purposes:

  • Enrollment/Exit
  • Student Demographic
  • Program Participation/Eligibility
2016–17 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
January 27, 2017
2016–17 CELDT Data Review Module 2016–17 Embargoed preliminary English Learner Progress Indicator reports
Ends March 24, 2017
April 17, 2017
2016–17 English Learner Progress Indicator calculation 2016–17 preliminary Title III Accountability reports
June 2017
August 29, 2017
2016–17 CELDT Initial Assessment Release N/A
Fall 2017

2017–18 Data Submission Calendars for CALPADS, CBEDS-ORA, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

  • The California Longitudinal Pupil Achievement Data System (CALPADS)
  • The California Basic Educational Data System – Online Reporting Application (CBEDS-ORA)
  • The Consolidated Application Reporting System (CARS)
2017–18 FALL–WINTER CALENDAR:
Data System
Collection
Primary Data Collected
Certification Window
Certification Deadline Amendment Window
CALPADS
Fall 1

2017–18 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Free/reduced-price meal-eligibility
  • Immigrant counts

2016–17:

  • Graduates and dropouts
October 4, 2017 to December 15, 2017
December 15, 2017

December 16, 2017 to
January 26, 2018

CALPADS
Fall 2
  • Student course enrollments
  • Staff assignments and full-time equivalent (FTE)
  • English learner education services

December 20, 2017 to February 23, 2018

February 23, 2018
February 24, 2018 to March 23, 2018
CBEDS-ORA

CDIF*
SIF**

  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Kindergarten program types
  • Education calendars
  • Parental exception waivers
  • School Improvement Grant (SIG) elements
October 4, 2017 to October 31, 2017
October 31, 2017
November 1, 2017 to December 15, 2017
CARS
Winter
  • District fund allocation
  • Mid-year activity reporting
  • Year-to-date expenditure reports

January 15, 2018 to
February 28, 2018

February 28, 2018

n/a

* CDIF = County District Information Form
** SIF = School Information Form

2017–18 END-OF-YEAR (EOY) CALENDAR:
Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion for grades 7–12
  • Career Technical Education (CTE) participants, concentrators and completers
May 14, 2018 to
July 31, 2018
July 31, 2018
August 1, 2018 to
TBD
CALPADS
EOY 2
  • Program eligibility/participation
  • Homeless students
May 14, 2018 to
July 31, 2018
July 31, 2018
August 1, 2018 to
TBD
CALPADS EOY 3
  • Student discipline
  • Student absence summary
May 14, 2018 to
July 31, 2018
July 31, 2018
August 1, 2018 to
TBD

 

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
CALPADS/CBEDS/CDS Operations Office | cbeds@cde.ca.gov | 916-324-6738
CARS Service Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Friday, July 21, 2017