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CALPADS, CBEDS-ORA, and CARS Submission Calendar

Data submission calendar for the California Longitudinal Pupil Achievement Data System (CALPADS), the California Basic Educational Data System - Online Reporting Application (CBEDS-ORA), and the Consolidated Application Reporting System (CARS).

2015–16 and 2016–17 Data Submission Calendars for CALPADS, CBEDS-ORA, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

  • The California Longitudinal Pupil Achievement Data System (CALPADS)
  • The California Basic Educational Data System – Online Reporting Application (CBEDS-ORA)
  • The Consolidated Application Reporting System (CARS)
2015–16 END-OF-YEAR (EOY) CALENDAR:
Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion
  • Career Technical Education (CTE) concentrators and completers
May 23, 2016 to
July 15, 2016
July 15, 2016
July 16, 2016 to
September 9, 2016
CALPADS
EOY 2 Program participation
May 23, 2016 to
July 15, 2016
July 15, 2016
July 16, 2016 to
September 9, 2016
CALPADS EOY 3 Student discipline
May 23, 2016 to
July 15, 2016
July 15, 2016
July 16, 2016 to
September 9, 2016
2016–17 FALL–WINTER CALENDAR:
Data System
Collection
Primary Data Collected
Certification Window
Certification Deadline Amendment Window
CALPADS
Fall 1

2016–17 (Census Day):

  • Enrollment counts
  • English language acquisition status
  • Free/reduced-price meal-eligibility
  • Immigrant counts

2015–16:

  • Graduates and dropouts
October 5, 2016 to December 2, 2016
December 2, 2016

December 3, 2016 to
January 27, 2017

CALPADS
Fall 2
  • Staff assignmentsand full-time equivalent (FTE)
  • Student course enrollments
  • English learner education services

October 5, 2016 to February 17, 2017

February 17, 2017
February 18, 2017 to March 17, 2017
CBEDS-ORA

CDIF*
SIF**

  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Kindergarten program types
  • Education calendars
  • Parental exception waivers
  • Counts of truants
  • School Improvement Grant (SIG) elements
October 5, 2016 to October 31, 2016
October 31, 2016
November 1, 2016 to December 16, 2016
CARS
Winter
  • District fund allocation
  • Mid-year activity reporting
  • Year-to-date expenditure reports

January 15, 2017 to
February 28, 2017

February 28, 2017

n/a

* CDIF = County District Information Form
** SIF = School Information Form

2016–2017 SPRING CALENDAR:
Data System Collection Primary Data Collected Collection Window Certification Deadline
CARS
Spring
  • Application for new fiscal year categorical program participation LEA assurances
  • End-of-year program activity reporting
  • Year-to-date expenditure reports

May 15, 2017 to
June 30, 2017

June 30, 2017
2016–17 END-OF-YEAR (EOY) CALENDAR:
Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion
  • Career Technical Education (CTE) concentrators and completers
May 15, 2017 to
July 31, 2017
July 31, 2017
August 1, 2017 to
August 11, 2017
CALPADS
EOY 2
  • Program eligibility/participation
  • Homeless students
May 15, 2017 to
July 31, 2017
July 31, 2017
August 1, 2017 to
August 11, 2017
CALPADS EOY 3
  • Student discipline
  • Student absence summary
May 15, 2017 to
July 31, 2017
July 31, 2017
August 1, 2017 to
August 11, 2017

Accountability Data Pulls

The following data will be extracted from the CALPADS Operational Data Store (ODS) on the dates listed below to be used for accountability purposes:

  • Enrollment/Exit
  • Student Demographic
  • Program Participation/Eligibility
2015–16 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
January 12, 2016
2015–16 CELDT Data Review Module 2015–16 Embargoed preliminary Title III Accountability reports
March 4, 2016 Embargoed preview
April 1, 2016
2015–16 Annual Measurable Achievement Objectives calculations 2015–16 preliminary Title III Accountability reports
June 2016
August 23, 2016
2015–16 CELDT Initial Assessment Release N/A
Fall 2016
Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
CALPADS/CBEDS/CDS Operations Office | cbeds@cde.ca.gov | 916-324-6738
CARS Service Desk | conappsupport@cde.ca.gov | 916-319-0297
Last Reviewed: Wednesday, August 24, 2016
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