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CALPADS, CBEDS-ORA, and CARS Submission Calendar

Data submission calendar for the California Longitudinal Pupil Achievement Data System (CALPADS), the California Basic Educational Data System - Online Reporting System (CBEDS-ORA), and the Consolidated Application Reporting System (CARS).

2014–15 Data Submission Calendar for CALPADS, CBEDS-ORA, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

FALL–WINTER CALENDAR:
Data System
Collection
Primary Data Collected
Certification Window
Certification Deadline Amendment Window
CALPADS
Fall 1

2014–15 (Census Day):

  • Enrollment counts
  • Unduplicated count of English learner, free and reduced-price meal-eligible, foster youth
  • Immigrant counts

2013–14:

  • Graduates and dropouts
October 1, 2014 to December 19, 2014
December 19, 2014

December 20, 2014 to February 27, 2015

CALPADS
Fall 2
  • Staff assignments
  • Student course enrollments
  • English learner services
  • Highly Qualified Teacher

October 1, 2014 to March 6, 2015

March 6, 2015
March 7, 2015 to April 2, 2015

NOTE: April 2, 2015 is a Thursday. Friday, April, 3, 2015 is a CALPADS Service Desk holiday.
CBEDS-ORA

CDIF*
SIF**

  • Full-time equivalent (FTE) of classified staff
  • Estimated teacher hires
  • Select educational options enrollment
  • Education calendars
  • Parental exception waivers
  • Counts of truants
  • School Improvement Grant (SIG) elements
October 1, 2014 to October 31, 2014
October 31, 2014
November 3, 2014 to December 19, 2014
CARS
Winter
  • District fund allocation
  • Mid-year activity reporting
  • Year-to-date expenditure reports

January 11, 2015 to
February 27, 2015

February 27, 2015
n/a

* CDIF = County District Information Form
** SIF = School Information Form

SPRING CALENDAR:
Data System Collection Primary Data Collected Collection Window Certification Deadline
CARS
Spring
  • Application for new fiscal year categorical program participation LEA assurances
  • End-of-year program activity reporting
  • Year-to-date expenditure reports

Mid-May to
June 30, 2015

June 30, 2015
END-OF-YEAR (EOY) CALENDAR:
Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion
  • Career Technical Education (CTE) concentrators and completers
June 1, 2015 to July 31, 2015
July 31, 2015
August 1, 2015 to September 4, 2015
CALPADS
EOY 2 Program participation
June 1, 2015 to July 31, 2015
July 31, 2015
August 1, 2015 to September 4, 2015
CALPADS EOY 3 Student discipline
June 1, 2015 to July 31, 2015
July 31, 2015
August 1, 2015 to September 4, 2015
CALPADS EOY 4 California High School Exit Examination (CAHSEE) student waivers
June 1, 2015 to July 31, 2015
July 31, 2015
August 1, 2015 to September 4, 2015

Accountability Data Pulls

The following data will be extracted from the CALPADS Operational Data Store (ODS) on the dates listed below to be used for accountability purposes:

2013–14 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
November 1, 2013
2012–13 Determine continuous enrollment and student groups Updated 2013 Growth API and 2013 AYP
Spring 2014
December 13, 2013
2012–13 4-year Cohort Graduation Rate 2014 AYP
Private Preview January 2014
July 1, 2014
2012–13 Update 4-year Cohort Graduation Rate 2014 AYP
September 2014
July 1, 2014
2013–14 Determine continuous enrollment and student groups

2014 AYP

September 2014
November 3, 2014
2013–14 Update continuous enrollment and student groups

2014 AYP
Program Improvement

Early 2015 (Final)
2014–15 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
January 5, 2015 (Tentative)
2014–15 CELDT Data Review Module 2014–15 Embargoed preliminary Title III Accountability reports
February 2015
April 10, 2015 (Tentative)
2014–15 Annual Measurable Achievement Objectives calculations 2014–15 preliminary Title III Accountability reports
June 2015
Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
CALPADS/CBEDS/CDS Operations Office | cbeds@cde.ca.gov | 916-324-6738
CARS Service Desk | conappsupport@cde.ca.gov | 916-319-0297
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