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CALPADS, CBEDS-ORA, and CARS Submission Calendar

Data submission calendar for the California Longitudinal Pupil Achievement Data System (CALPADS), the California Basic Educational Data System - Online Reporting System (CBEDS-ORA), and the Consolidated Application Reporting System (CARS).

2013–14 Data Submission Calendar for CALPADS, CBEDS-ORA, and CARS

The tables below contain dates for data collection and certification deadlines relevant to the following data systems:

FALL–WINTER CALENDAR:
Data System
Collection
Primary Data Collected
Certification Window
Certification Deadline Amendment Window
CALPADS
Fall 1

2013–14 (Census Day):

  • Enrollment counts
  • Unduplicated count of English learner, free and reduced-price meal-eligible, foster youth
  • Immigrant counts

2012–13:

  • Graduates and dropouts
October 2, 2013 to December 13, 2013 December 13, 2013

December 14, 2013 to February 21, 2014***

(Late Correction Window open until March 21:
See the asterisked note below.)

CALPADS
Fall 2
  • Staff assignments
  • Student course enrollments
  • English learner services
  • Highly Qualified Teacher

October 2, 2013 to March 28, 2014

March 28, 2014 February 22, 2014 to March 28, 2014
CBEDS-ORA

CDIF*
SIF**

  • Counts of classified staff and bilingual paraprofessionals
  • Estimated teacher hires
  • Graduation requirements
  • Select educational options enrollment
  • Technology
  • Education calendars
  • Parental exception waivers
  • Counts of truants
  • School Improvement Grant (SIG) participants
October 2, 2013 to October 31, 2013 October 31, 2013 n/a
CARS
Winter
  • District fund allocation
  • Mid-year activity reporting
  • Year-to-date expenditure reports

January 15, 2014 to
February 28, 2014

February 28, 2014 n/a

* CIF = County District Information Form
** SIF = School Information Form
*** Fall 1 Late Correction Window open until March 21:
LEAs must submit a service ticket in order to make updates during this Fall 1 Late Correction Window.

SPRING CALENDAR:
Data System Collection Primary Data Collected Collection Window Certification Deadline
CARS
Spring
  • Application for new fiscal year categorical program participation LEA assurances
  • End-of-year program activity reporting
  • Year-to-date expenditure reports

Mid-May to
June 30, 2014

June 30, 2014
END-OF-YEAR (EOY) CALENDAR:
Data System Collection Primary Data Collected Certification Window Certification Deadline Amendment Window
CALPADS
EOY 1
  • Course completion
  • Career Technical Education (CTE) concentrators and completers
May 12, 2014 to July 18, 2014 July 18, 2014:
FINAL Deadline (no amendment window)
No Amendment Window for EOY 1
CALPADS
EOY 2 Program participation May 12, 2014 to July 18, 2014 July 18, 2014:
FINAL Deadline (no amendment window)
No Amendment Window for EOY 2
CALPADS EOY 3 Student discipline May 12, 2014 to July 18, 2014 July 18, 2014:
FINAL Deadline (no amendment window)
No Amendment Window for EOY 3
CALPADS EOY 4 California High School Exit Examination (CAHSEE) student waivers May 12, 2014 to July 18, 2014 July 18, 2014:
FINAL Deadline (no amendment window)
No Amendment Window for EOY 4

Accountability Data Pulls

The following data will be extracted from the CALPADS Operational Data Store (ODS) on the dates listed below to be used for accountability purposes:

2012–13 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
June 28, 2013 2011–12 Update 4-year Cohort Graduation Rate 2013 AYP September 2013
June 28, 2013 2012–13 Determine continuous enrollment and student groups 2013 Growth API
2013 AYP
September 2013
November 8, 2013 2012–13 Update continuous enrollment and student groups

2013 Growth API
2013 AYP
Program Improvement
STAR Web Reports

Early February 2014 (Final)
November 8, 2013 2011–12 Update 4-year Cohort Graduate Rate 2013 AYP Early February 2014 (Final)
2013–14 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
November 8, 2013 2012–13 Determine continuous enrollment and student groups 2013 Base API Spring 2014
December 13, 2013 2012–13 4-year Cohort Graduation Rate 2014 AYP Private Preview January 2014
June 27, 2014 2012–13 Update 4-year Cohort Graduation Rate 2014 AYP Late August 2014 (Final)
June 27, 2014 2013–14 Determine continuous enrollment and student groups

2014 Growth API
2014 AYP

Late August 2014
November 8, 2014 2013–14 Update continuous enrollment and student groups

2013 Growth API
2014 AYP
Program Improvement
STAR Web Reports

Early 2015 (Final)
2014–15 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
November 8, 2014 2013–14 Determine continuous enrollment and student groups 2014 Base API Spring 2015
Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
CALPADS/CBEDS/CDS Operations Office | cbeds@cde.ca.gov | 916-324-6738
CARS Service Desk | conappsupport@cde.ca.gov | 916-319-0297
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