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Alternative Form Data Readme File 2014–15

This is a readme file for the 2014–15 Charter School Unaudited Actuals Financial Report-Alternative Form Data.

For fiscal year 2014–15, 481 charter schools in California submitted their year-end unaudited actual (UA) financial data using the Charter School Unaudited Actuals Financial Report—Alternative Form, sometimes referred to as the “Charter Alt Form.”

The self-extracting zipped file alt1415data.exe contains two files: this readme file (alt1415readme.doc) and a Microsoft Access database, alt1415data.mdb. When executed, the files are extracted onto your PC into the default subdirectory C:\charteralternativeform1415\data. (You can change the extract directory.)

For more information related to the Standardized Account Code Structure (SACS) financial reporting software, visit the SACS Web page.

The alt1415data.mdb Access database contains:

Two Financial Data Tables

  • Alternate_Form_Data
  • Alternate_Form_Totals

Two Look-up Description Tables

  • Object
  • Charters [includes charter schools’ K–12 average daily attendance (ADA)]
File Layouts for the Access Database
Alternate_Form_Data

Charter schools information submitted by local educational agencies (LEAs) using the Charter School Alternative Form.

Field

Data Type

Width

Description

Ccode

Text

2

County Code

Dcode

Text

5

District Code

SchoolID

Text

7

School Code

ObjectCode

Text

255

Charter School Alternative Form Object Code

Restricted

Number

Decimal (18,2)

Restricted

Unrestricted

Number

Decimal (18,2)

Unrestricted

Total

Number

Decimal (18,2)

Restricted + Unrestricted


Alternate_Form_Totals

Charter School Alternative Form totals by Object code.

Field

Data Type

Width

Description

Objectcode

Text

255

Charter School Alternative Form Object Code

Restricted

Number

Decimal (18,2)

Restricted

Unrestricted

Number

Decimal (18,2)

Unrestricted

Total

Number

Decimal (18,2)

Restricted + Unrestricted


Look-up Description Tables
Object

SACS Object codes included in the Charter School Alternative Form data.

Field

Data Type

Width

Description

Object

Text

255

Object Code ID

Description

Text

255

Object Description


Charters                                                                                                                    

The Charters table contains information about the Charter Schools that filed in SACS, that filed in the Charter School Alternative Form, and that did not file year-end unaudited actual financial data for fiscal year 2014–15.

Field Name

Data Type

Width

Description

Ccode

Text

2

County Code

Dcode

Text

5

District Code

SchoolID

Text

7

School Code

CharterNumber

Text

10

Charter Number

CharterName

Text

100

Charter Name

ReportType

Text

100

Report Type

ReportLevel

Text

30

Report Level

FundUsed

Text

30

Fund Used

K12ADA

Number

Double

Average Daily Attendance


Charter School Reporting Record Counts
Report Type
Alternative Form SACS Total Reported Did not report
481
694
1,175
14

Report Level
County Office of Education (COE) District School State Board
35
519
601
20

Fund Used in SACS
General Fund/County School Service Fund (Fund 01) Used Charter Schools Special Revenue Fund (Fund 09) Used Charter Schools Enterprise Fund (Fund 62) Used
187
189
318


If you have suggestions for what information we might add that would make your analyses easier to perform, please contact the Office of Financial Accountability and Information Services by e-mail or by phone as listed below.

Questions:   Financial Accountability & Information Services | sacsinfo@cde.ca.gov | 916-322-1770
Last Reviewed: Friday, February 17, 2017
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