Passwords
This is a reminder of the conditions of privacy under which the California Department of Education (CDE) collects some of the CBEDS data and a request that you not distribute your password to others. Our office encrypts and password-protects your district's data on the CD-ROM as part of our obligation to protect the privacy of individual staff data. Your district or county has similar obligations.
Privacy
From the perspective of privacy, the Professional Assignment Information Form (PAIF) is the most sensitive CBEDS collection because it requires information about each certificated staff member, including that person's name or unique identification number. It is important that you notify certificated staff that your district or county is submitting the PAIF data and that staff receive an explanation of how the data will be used. This information is included on the Privacy Notification, which is on page 27 of your CBEDS Administrative Manual.
Except under the few special conditions described in the Privacy Notification, the CDE does not provide data with names or identification numbers except to the same district that submitted the data. It is important that the CD-ROM not be used for providing data access to persons or agencies outside your district since it includes names and identification numbers. If your district or county chooses to share data with this personal identification, we recommend that first you ensure that staff are notified of the distribution. If you would like assistance in creating a data file from the CD-ROM to share with others, or if you would like direct assistance from our office in creating such a file, please refer to the instructions below.
