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File Structure: Class Course Enrollment Record

The table below contains the file structure for the Class Section Enrollment record. A record is created for ever class, class section, grade, and gender category that has student enrolled on Information Day.

File Name: ClassSectionEnroll12.txt

Field Name

Field Type

Width

Description

AcademicYear

Character

4

Academic year for the data. This data is collected on the first Wednesday in October. For example '1415' would indicate that the Academic school year is 2014–2015 and the data was collected in October 2014.

DistrictCode

Character

7

This 7-digit code is the official, unique identification of a school district or county office within California. The first two digits identify the county and the next five digits identify the school district.

SchoolCode
Character
7 This 7-digit code is the official, unique identification of a school within California.

CountyName

Character

15

County name.

DistrictName

Character

50

District name.

SchoolName

Character

50

School name.

ClassID

Character

20

A unique identifier for a Class assigned by a local educational agency. The Class ID must be unique within a school by Academic Year. A Class ID represents a unique class in a school for an academic year.

A Class is defined as a specific instance where one or more Course Sections are delivered to one or more students by one or more teachers. In most cases, a Class would represent a specific teacher teaching a specific Course Section to a set of students at a specific time at a specific location. In another scenario, a class could represent one teacher teaching multiple Course Sections to groups of students at the same time in the same location.

CourseCode

Character

4

This 4-digit code is from an extensive list of assignment code numbers for teaching assignments. For a list of all codes and course and assignment titles, use the assignment code file posted on the Staff Assignment and Course Data page.

ClassCourseID

Character

10

A unique identifier that identifies a unique instance of a state course code, meets UC/CSU requirements, NCLB Core, NCLB_HQT, Distance learning, special education, independent study, and itinerant teacher status being taught within one class.

GradeLevelCode

Numeric

2

Grade level for the course enrollment reported in this record The field is coded as follows:

  • KN = Kindergarten
  • 01 = 1st Grade
  • 02 = 2nd Grade
  • 03 = 3rd Grade
  • 04 = 4th Grade
  • 05 = 5th Grade
  • 06 = 6th Grade
  • 07 = 7th Grade
  • 08 = 8th Grade
  • 09 = 9th Grade
  • 10 = 10th Grade
  • 11 = 11th Grade
  • 12 = 12th Grade

GenderCode

Numeric

4

The gender for the course enrollment reported in this record The field is coded as follows:

  • M = Male
  • F = Female

EnrollNoEthRpt

Numeric

4

Count of students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE with no ethnicity/race reported.

EnrollAmind

Numeric

4

Count of American Indian or native Alaskan, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollAsian

Numeric

4

Count of Asian, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollPacIsl

Numeric

4

Count of Pacific Islander, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollFilipino

Numeric

4

Count of Filipino, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollHispanic

Numeric

4

Count of Hispanic or Latino students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollAfrAm

Numeric

4

Count of African American, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollWhite

Numeric

4

Count of white, not Hispanic, students enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollTwoOrMore

Numeric

4

Count of students reporting two or more races, not Hispanic, enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollTotal

Numeric

4

Count of all students, enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

EnrollEL

Numeric

4

Count of all English learner students, enrolled in the specified course for the gender specified in GENDER and the grade specified in GRADE.

FileCreated Date 10

Date that the file was created.

Questions: Data Reporting Office | dro@cde.ca.gov | 916-327-0219 
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