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File Structure: Staff Demographics 2012

File structure for the staff demographics record, which includes demographic and full-time equivalent (FTE) data for K-12 public education certificated teachers, administrators, and pupil services personnel reported as employed on Information Day.

File Name: staffdemo12.txt

Note: This file contains approximately 300,000 records. Some spreadsheets and editors will not support files of this size. Most database software programs (i.e., MS-SQL, Access, etc.) will be able to support this data set.

Field Name Type Field Width Description
REC_ID  Character  4-7  This code is a randomly generated number assigned to each staff. The code assigned for one year may not be the same code assigned to the same staff member for another year. Therefore, the code cannot be used to match records over time.
CD_CODE  Character  7 This 7-digit code is the official, unique identification of a school district or county office of education within California. The first two digits identify the county and the next five digits identify the school district. 
COUNTY Character 15 County name. 
DISTRICT Character 35 District name. 
GENDER  Character  1

This field is a coded field identifying gender. The gender is coded as follows:

  • M = Male
  • F = Female
  • Null or Blank = Not reported
ED_LEVEL  Character  1

This is a coded field for staff member's highest educational level (honorary degrees not included). The highest educational levels are coded as follows: 

  • D = Doctorate
  • S = Special
  • V = Master's degree plus 30 or more semester hours
  • M = Master's degree
  • U = Fifth year within bachelor's degree
  • Y = Fifth year induction
  • F = Fifth year
  • C = Baccalaureate plus 30 or more semester hours
  • B = Baccalaureate
  • A = Associate degree
  • N = Not reported
ETHNIC_GP  Character  1

This is a coded field for staff member's racial/ethnic designation. The code indicates the racial or ethnic designation to which the certificated staff belongs or with which he/she most closely identifies.  The racial/ethnic designations are coded as follows: 

  • 0 = Not Reported
  • 1 = American Indian or Alaska Native, not Hispanic
  • 2 = Asian, not Hispanic 
  • 3 = Pacific Islander, not Hispanic 
  • 4 = Filipino, not Hispanic 
  • 5 = Hispanic or Latino
  • 6 = African American, not Hispanic
  • 7 = White, not Hispanic
  • 9 = Two or More Races, not Hispanic 

(See Glossary for complete definitions of the ethnic groups). 

YRS_TEACH  Numeric  3 Total years of public and/or private educational service. Includes services in this district, other districts, other states, and countries. Does not include substitute teaching or classified staff service. The first year of service is counted as 1 year. 
YRS_DIST  Numeric  3 Total years of service in a certificated position in the district. The first year of service is counted as 1 year. 
STATUS  Character  1

Indicates whether the teacher's position is tenured, probationary, or long-term substitute or temporary employee.  The field is coded as follows:

  • L = Long term substitute or temporary employee
  • P = Probationary
  • T = Tenured
  • O = Other
  • Blank = Not reported
FTE_TEACH Number 3

An employee of the school district who holds a position requiring certification and whose duties require direct instruction to the pupils in the school(s) of that district.

FTE teaching duties. A value of 100 represents one full time equivalent. A value of 50 represents one half FTE.

FTE_ADMIN Number 3

An employee of the district in a position requiring certification but who is not required to provide direct instruction to pupils or direct services to pupils. 

FTE administrative duties. A value of 100 represents one full time equivalent. A value of 50 represents one half FTE.

FTE_PUPIL Number 3

An employee of the district in a position requiring a standard designated services credential, health, development credential, or a librarian credential and who performs direct services to pupils (e.g. counselors, guidance and welfare personnel, librarians, psychologists, etc).

FTE pupil services duties. A value of 100 represents one full time equivalent. A value of 50 represents one half FTE. 

Questions: Data Reporting Office | dro@cde.ca.gov | 916-327-0219 
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