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File Structure: Primary & Short-Term Enrollment

File structure for school-level enrollment by enrollment type, racial/ethnic designation, gender, and grade for 2009–10 through current year.

Files: enrps10.txt, enrps11.txt, enrps12.txt, enrps13.txt, and enrps14.txt

Field Name

Type Field

Width

Description

CDS_CODE

Character

14

This 14-digit code is the official, unique identification of a school within California. The first two digits identify the county, the next five digits identify the school district, and the last seven digits identify the school.

COUNTY

Character

50

County name.

DISTRICT

Character

50

District name.

SCHOOL

Character

50

School name.

ENR_TYPE

Character

1

Type of enrollment record. This field is coded as follows:

  • P = Primary Enrollment
    The student’s name appears on a register, roll, or list, the student is currently attending (or intends to attend) the educational service institution (ESI), or is responsible for the students instruction (students attending NPS schools).
  • C = Combined Enrollment
    The combined enrollment of primary and short-term students. Short-term enrollment is defined as when the student’s name appears on a register, roll, or list, the student is currently attending  the educational service institution, and receives or will receive the majority of their instruction at the institution for less than 30 days.

ETHNIC

Character

1

Racial/ethnic designation. This field is coded as follows:

  • Code 0 = Not reported
  • Code 1 = American Indian or Alaska Native, Not Hispanic
  • Code 2 = Asian, Not Hispanic
  • Code 3 = Pacific Islander, Not Hispanic
  • Code 4 = Filipino, Not Hispanic
  • Code 5 = Hispanic or Latino
  • Code 6 = African American, not Hispanic
  • Code 7 = White, not Hispanic
  • Code 9 = Two or More Races, Not Hispanic

(See Glossary for complete definitions of the ethnic groups.)

GENDER

Character

1

Gender. This field is a coded as follows:

  • M = Male
  • F = Female

KDGN

Numeric

4

Students enrolled in kindergarten.

GR_1

Numeric

4

Students enrolled in grade one.

GR_2

Numeric

4

Students enrolled in grade two.

GR_3

Numeric

4

Students enrolled in grade three.

GR_4

Numeric

4

Students enrolled in grade four.

GR_5

Numeric

4

Students enrolled in grade five.

GR_6

Numeric

4

Students enrolled in grade six.

GR_7

Numeric

4

Students enrolled in grade seven.

GR_8

Numeric

4

Students enrolled in grade eight.

UNGR_ELM

Numeric

4

Students enrolled in ungraded elementary classes in grades kindergarten through grade eight.

GR_9

Numeric

4

Students enrolled in grade nine.

GR_10

Numeric

4

Students enrolled in grade ten.

GR_11

Numeric

4

Students enrolled in grade eleven.

GR_12

Numeric

4

Students enrolled in grade twelve.

UNGR_SEC

Numeric

4

Students enrolled in ungraded secondary classes in grades nine through twelve.

ENR_TOTAL

Numeric

4

Total school enrollment for fields Kindergarten (KDGN) through grade twelve (GR_12) plus ungraded elementary (UNGR_ELM) and ungraded secondary classes (UNGR_SEC). Adults in kindergarten through grade twelve programs are not included.

ADULT

Numeric

4

Adults enrolled in kindergarten through grade twelve programs. This data does not include adults in independent study.

YEAR Character 4 Year of data.
Questions: Data Reporting Office | dro@cde.ca.gov | 916-327-0219 
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