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School Code Assignment

A list of criteria for assigning school codes.

A new school code will be assigned when one (or more) of the following conditions exist:

  1. Merger
    If a local educational agency (LEA) requests a new school code when two or more schools form a new school, a new school code will be assigned. An LEA may elect to use the CDS code of one of the preexisting schools if appropriate.

    Program Improvement (PI) Exception – If one or more of the schools involved in the merger is in Year 4 or 5 of PI, then a school code from one of the Year 4 or 5 PI schools must be used for the newly created school.

  2. Split
    A new school code will be assigned when one school splits into two or more schools. A new code will be assigned for each of the new schools. An LEA may elect to retain the preexisting school code for one of the schools if appropriate.

    PI Exception – If the school is in Year 4 or 5 of PI, the LEA must use the previously existing school code of the school being split to one of the new schools.

  3. School Closes and Reopens as a New Type of School
    A new school code will be assigned when a school closes and reopens with a new school type. For example, if a traditional school closes and reopens as a County Community, Community Day, Juvenile Hall, Continuation, Adult Education, Special Education, Opportunity, or Alternative school, it will be assigned a new school code.

    If the new type of school is the result of a merger, the rules for “Merger” above will take precedence.

  4. School Closes and Reopens with a Different Grade-level Type
    A new school code will be assigned when a school closes and reopens as a school with a different grade-level type as defined below:
  1. School Closes and Reopens after 365 days
    A new school code will be assigned if a school is closed and then reopens after 365 days of the closure date. To reopen a school in this case, the LEA must apply for a new school code. Some rules may apply that consider the type of school and whether it was a program improvement school.

  2. New School
    A new school code will be assigned when a new school is built on a new site and the new school is not part of a merger or split as described above.

Conditions under which a new school code will not be assigned

  1. Changes in Grades Offered
    A new school code will not be assigned based upon a change in grades offered.

    Exception: If the changes in grades offered changes the "grade-level type," a new school code will be created (see above).

  2. Conversion to Charter School
    A new school code will not be assigned based on the conversion of a regular school to a charter school.

    A charter school that closes and becomes a new charter at the same grade-level will retain the preexisting CDS code.

  3. Conversion to Magnet School
    A new school code will not be assigned based on the conversion of a school to a magnet school.

  4. Changes in Enrollment
    A new school code will not be assigned based on changes in school population.

  5. School Closes and Reopens within 365 Days
    A new school code will not be assigned if a school is closed and then reopens within 365 days of the closure date.

  6. Physical Address is not Known/Provided
    A new school code will not be assigned if the physical address of the school is not known and/or not provided on the application for a new CDS code.

  7. Existing School Moves to a New Site
    If an LEA requests a new school code when an existing school moves to a new site, a new school code will be assigned. If an existing school moves to a new site, the LEA may elect to use the preexisting CDS code for the school.

    PI Exception – An existing school with Program Improvement status must retain its school code when moving to a new site.

Questions:   CDS Administration | cdsadmin@cde.ca.gov | 916-327-4014
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