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School Code Assignment

A list of criteria for assigning school codes.

A new school code will be assigned when one (or more) of the following conditions exist:

  1. Merger
    If a local educational agency (LEA) requests a new school code when two or more schools form a new school, a new school code will be assigned. An LEA may elect to use the CDS code of one of the preexisting schools if appropriate.

    Program Improvement (PI) Exception – If one or more of the schools involved in the merger is in Year 4 or 5 of PI, then a school code from one of the Year 4 or 5 PI schools must be used for the newly created school.

  2. Split
    A new school code will be assigned when one school splits into two or more schools. A new code will be assigned for each of the new schools. An LEA may elect to retain the preexisting school code for one of the schools if appropriate.

    PI Exception – If the school is in Year 4 or 5 of PI, the LEA must assign the previously existing school code of the school being split to one of the new schools.

  3. School Closes and Reopens as a New Type of School
    A new school code will be assigned when a school closes and reopens with a new school type. For example, if a standard school closes and reopens as a County Community, Community Day, Juvenile Hall, Continuation, Adult Education, Special Education, Opportunity, or Alternative school, it will be assigned a new school code.

    If the new type of school is the result of a merger, the rules for “Merger” above will take precedence.

  4. School Closes and Reopens with a Different Grade-level Type
    A new school code will be assigned when a school closes and reopens as a school with a different grade-level type as defined below:
  1. School Closes and Reopens
    A new school code will not be assigned if a school is closed and then reopens within 365 days of the closure date. If the closed school reopens beyond 365 days of the closure date, the LEA may choose to use the original CDS code or apply for a new code. Some rules may apply that consider the type of school and whether it was a program improvement school.

  2. Existing School Moves to a New Site
    If an LEA requests a new school code when an existing school moves to a new site, a new school code will be assigned. If an existing school moves to a new site, the LEA may elect to use the preexisting CDS code for the school.

    PI Exception – An existing school with Program Improvement status must retain its school code when moving to a new site.

  3. New School
    A new school code will be assigned when a new school is built on a new site and the new school is not part of a merger or split as described above.

Conditions under which a new school code will not be assigned

  1. Changes in Grades Offered
    A new school code will not be assigned based upon a change in grades offered.

    Exception: If the changes in grades offered changes the "grade-level type," a new school code will be created (see above).

  2. Conversion to Charter School
    A new school code will not be assigned based on the conversion of a regular school to a charter school.

    A charter school that closes and becomes a new charter at the same grade-level will retain the preexisting CDS code.

  3. Conversion to Magnet School
    A new school code will not be assigned based on the conversion of a school to a magnet school.

  4. Changes in Enrollment
    A new school code will not be assigned based on changes in school population.

  5. School Closes and Reopens
    A new school code will not be assigned if a school is closed and then reopens within 365 days of the closure date.

  6. Physical Address is not Known/Provided
    A new school code will not be assigned if the physical address of the school is not known and/or not provided on the application for a new CDS code.
Questions:   CDS Administration | cdsadmin@cde.ca.gov | 916-327-4014
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