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School Code Assignment

A list of criteria for assigning school codes.

A new school code shall be assigned when one (or more) of the following conditions exist:

  1. Merger
    A new school code shall be assigned when two, or more, schools form a new school. An LEA, however, may elect to use the CDS code of one of the merging schools if appropriate.

    Program Improvement (PI) Exception – If one, or more, of the schools involved in the merger is in Year 4 or 5 of PI, then a school code from one of the Year 4 or 5 PI schools must be used for the newly created school.

  2. Split
    New school codes shall be assigned when one school splits into two, or more, schools. Each newly formed school shall be assigned a new school code. An LEA, however, may elect to use the school code for one of the splitting schools, if appropriate.

    PI Exception – If the school is in Year 4 or 5 of PI, the LEA must use the previously existing school code of the school being split for one of the new schools.

  3. School Changes its Educational Options Type
    A new school code shall be assigned when a school closes and reopens with a new school type. For example, if a traditional school closes and reopens as a County Community, Community Day, Juvenile Hall, Continuation, Adult Education, Special Education, Opportunity, or Alternative school, it shall be assigned a new school code.

    If the change in school type is the result of a merger, the rules for “Merger” above will take precedence.

  4. School Changes its Grade-Level Type
    A new school code shall be assigned when a school changes its grade-level type, or if a school closes and reopens with a different grade-level type. Grade-level types are defined below:
  • Adult:
    School established pursuant to Education Code sections 52501 and 52503 and California Code of Regulations, title 5, chapter 10.2, subchapter 1, article 5, section 10560, for persons 18 years of age or older or persons who are not simultaneously enrolled in an adult school and a high school. This does not include charter schools that provide instruction exclusively in partnership with programs pursuant to Education Code Section 47612.1.
  • Elementary:
    School offering services to, or serving students in, any of grade levels kindergarten (including transitional kindergarten) through grade eight, unless the school meets the grade level conditions for intermediate. Elementary may also include the preschool grade level, but may not be comprised of only preschool.
  • Elementary Secondary Combination:
    School offering services, or serving students in, any of grade levels kindergarten (including transitional kindergarten) through grade twelve, unless the school meets only the grade level conditions for elementary, intermediate, or high.
  • High:
    School offering services to, or serving students in, any of grade levels seven through twelve, unless the school meets the grade level conditions for intermediate.
  • Intermediate (Includes Middle and Junior High):
    School offering services to, or serving students in, any of grade levels five through nine.
  • Preschool:
    School offering programs for, or serving students 36 to 60 months of age that are not enrolled in transitional kindergarten or kindergarten.
  1. School Closes and Reopens after 365 days
    A new school code shall be assigned if a school is closed and then reopens after 365 days of the closure date. To reopen a school in this case, the LEA must apply for a new school code. Since charter school appeals may exceed 365 days, if a charter school is closed during the appeal process and is re-opened as a result of the appeal process, a new CDS code shall not be assigned.
  1. New School
    A new school code shall be assigned when a new school is built on a new site and the new school is not part of a merger or split as described above.

Conditions under which a new school code shall not be assigned

  1. Changes in Grades Offered
    A new school code shall not be assigned based upon a change in grades offered, unless the change in grade levels offered changes the grade-level type, as described in number 4 above. In this situation, a new school code shall be assigned.

  2. School Closes and Reopens within 365 Days
    A new school code shall not be assigned if a school is closed and then reopens within 365 days of the closure date.

  3. Physical Address is not Known/Provided
    A new school code shall not be assigned if the physical address of the school is not known and/or not provided at the time of applying for a new school code.

  4. Existing School Moves to a New Site
    If an existing school moves to a new location, the school shall retain its preexisting school code, unless it also changes its school type, or grade-level type, as described in conditions 3 or 4 in the above section. If the jurisdiction of the school falls in a different LEA's geographical boundary and the school remains authorized by its existing LEA, the school shall retain its existing district and school codes. However, if the jurisdiction of the school falls in a different LEA's geographical boundary and the school changes authorizers to that of the LEA whose jurisdiction they are now located in, the school shall be assigned the district code of its new authorizing LEA, but shall retain its existing school code.

  5. Conversion to Charter School
    A new school code shall not be assigned based on the conversion of a non-charter school to a charter school, or conversion of a charter school back to a non-charter school.

Questions:   CDS Administration | cdsadmin@cde.ca.gov | 916-327-4014
Last Reviewed: Tuesday, November 10, 2015
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