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CALPADS Update FLASH #51

This update FLASH covers: Fall 1, Fall 2, changes to exit codes T165 and T167, and Senate Bill 219.

To:            Local Educational Agency (LEA) Representatives

From:       California Department of Education – CALPADS Project Team

Date:        January 6, 2012

Subject:  CALPADS Update FLASH #51


Congratulations on Fall 1

We are pleased to report that over 88% of the LEAs certified Fall 1 by the deadline, comprising nearly 96% of the state's total student enrollment.You can now de-certify and make corrections if needed. The DataQuest preview should be available in early February and the final certification is due February 22, 2012.

The CDE would like to recognize and thank all the LEAs for their hardwork to meet this deadline. Job extremely well done!

Fall 2

The Fall 2 certification deadline is January 18, 2012, followed by an amendment window that closes February 29, 2012, which will be the last date that LEAs can certify their Fall 2 data. There will be no contingency Professional Assignment and Information Form (PAIF) collection for staff data, therefore, LEAs must certify their Fall 2 data in CALPADS by the February 29 deadline. Failure to do so will result in no federal Highly Qualified Teacher (HQT) reporting for the LEA, no data posted on DataQuest, no staff and course data populated on the SARC template, and a higher probability of being selected for a Federal Program Monitoring review.

Changes to Exit Codes T165 and T167

Senate Bill 219 (Chapter 731, Statues of 2007) addresses the concern that students are “transferred” to Alternative Education Program (AEP) schools to avoid the impact the students may have on school accountability measures by rolling the assessment scores of such students back to the non-AEP school. Senate Bill 219 “exempts” transferring back scores of students who have committed extremely serious offenses and who the LEA, by law, had no choice but to expel.

In order to implement SB 219 and its corresponding new regulations, the definitions for Student Exit Category codes T165 TransCASchlDiscip and T167 TransSchlDistReferral have been modified. Modifying the definitions of these codes will enable the CDE to capture the data needed to implement the provisions of SB 219 without additional data collected from LEAs. Unfortunately, LEAs may have to amend the exit codes for some students already submitted to CALPADS this current year. The definition of Student Exit code T165 has been narrowed to only include students either referred by a juvenile court judge or expelled for specific reasons. Therefore, in most cases, LEAs may need to change exited students from T165 to T167. There are no new codes being introduced and the “new” definitions are in effect for 2011–12 (July 1, 2011 – June 30, 2012). This means that LEAs should review students exited with T165 and T167 since July 1, 2011 to determine if a change needs to be made. The CALPADS File Specifications (CFS) will include the revised definitions (which are also included below) when a new version is released in January 2012.

How have the definitions changed?
Changed from…
To…
T165 (TransCASchlDiscip)
The student was withdrawn from one school due to disciplinary reasons, and transferred to another California public school (within or outside the district). The district has acceptable documentation of this transfer. Reasons for disciplinary transfers include, but are not limited to: behavioral issues, truancy, suspension, court action, and expulsions (where the student is known to be enrolled in another institution).
T165 (TransSpecDiscRsnsOrJudg)
The student was withdrawn from one school due to specified disciplinary reasons, and transferred to another school (within or outside the district). The district has acceptable documentation of this transfer. The specified disciplinary reasons include: referral by a juvenile court judge or other correctional or judicial official; or expulsions pursuant to Education Code Section 48915 (a), (b), or (c) and where the student is known to be enrolled in another institution.
T167 (TransSchlDistReferral)
The student was referred by school and/or school district to withdraw from/leave school for non-disciplinary reasons and transfer to an alternative education school or to a non-alternative education school independent study program. This code is used for students who are referred by a school and/or school district to enroll in an alternative education school or independent study program in another school in the same district or in a different district.

T167 (TransAltSchlPrgm)
The student was referred by a school and/or school district to enroll in an alternative education school or voluntarily transferred to an independent study program in another school in the same district or in a different district for one of the following reasons:

  • The student was referred or voluntarily transferred to an alternative education school, or an independent study program for non-disciplinary reasons.
  • The student was referred by the school and/or school district to withdraw from/leave school and transfer to an alternative education school or to a non-alternative education school independent study program for any disciplinary reason except those specified in T165.
What does SB 219 do?

Senate Bill 219 requires the test scores of students, with certain exceptions, who transfer to Alternative Education Program (AEP) (students exited with T167) to be “rolled back” to the non-AEP school from which the student transferred for purposes of calculating the school’s Academic Performance Index (API), unless the student was continuously enrolled in the AEP school. AEP schools should not use exit code T167 and should use another appropriate exit code. The test scores of students who transfer due to a referral by a juvenile court judge or other correctional or judicial official, or who are expelled pursuant to Education Code section 48915 (a), (b) or (c) (students exited with T165) are not rolled back and remain with the school currently serving the student.

How will the CDE determine what student scores to roll back?

Beginning with the 2011–12 reporting cycle, the CDE will use Exit Code T167 (TransAltSchlPrgm) to determine if the test scores of these students will be included in the API of the non-AEP school from which the student transferred.

What are the expulsion offenses in Education Code section 48915 (a), (b), (c)?

The offenses in Education Code section 48915 (a), (b), (c) map to the following Student Offense codes: 100, 101, 103, 104, 105, 200, 201, 202, 203, 400, 401, 500, 501, 503, 504, 600. Therefore, if a student is expelled for any of these offenses and is then transferred, Student Exit Code T165 should be used. When multiple charges are sustained in an expulsion, if any are one of these offenses, then T165 should be used. Students expelled for any other student offense and who then transfer to an Alternative Education Program school should be exited with T167.

48915 (a) “Expected Expulsion Offenses”

For these offenses, the principal or superintendent may find that expulsion is inappropriate, due to particular circumstances.

(Student Offense Codes 104, 201, 500, 503, 600)

48915 (b) “Discretionary Expulsion Offenses”

[refers to offenses specified in EC section 48900 (a), (b), (c), (d), (e)]

The decision to expel for these offenses must be based on a finding of one or both of the following: (1) other means of correction are not feasible or have repeatedly failed to bring about proper conduct, and (2) due to the nature of the act, the presence of the pupil causes a continuing danger to the physical safety of the pupil or others.

(Student Offense Codes 101, 202, 203, 501, 504, 600)

48915 (c) – “Zero Tolerance Offenses” or “Big Five”

These offenses require the principal to immediately suspend and recommend expulsion once the principal determines that the student committed one of the specified acts. If the principal determined the student committed one of the specified acts, the student must be expelled.

(Student Offense Codes 100, 103, 105, 200, 400, 401)

Are Education Code Section 48915 (e) Expulsion Offenses Treated Differently Under SB 219?

Yes. The offenses under Education Code Section 48915 (e) are very serious but are considered “lesser” offenses and therefore are not considered SB 219 offenses. These include stealing, sexual harassment, hate violence, threats, and intimidation.

For purposes of SB 219, what is an Alternative Education Program School?

An “Alternative Education Program” school is eligible for the Alternative Schools Accountability Model (ASAM) designation, and/or an independent study program within a local educational agency (LEA). Schools eligible for the ASAM designation include continuation, district and county community day, opportunity, county community, juvenile court, California Education Authority, Division of Juvenile Justice schools, and any schools that have applied for and been approved to be identified as an ASAM school.

CALPADS TIP
How to resolve CERT047 (missing staff assignment) Fall 2 fatal certification errors for staff no longer employed or on extended leave of absence

The staff demographic data that is stored in the CALPADS database is similar to the student demographic data. Staff reported last year are expected to have staff assignments for this school year; without the assignment record there will be a fatal certification error. For staff no longer employed or had no assignments on Information Day enter the Employment End Date (either in Online Maintenance or in your local SIS prior to uploading). In Online Maintenance the Employment End Date is at the bottom of the screen. NOTE: Enter the Employment End Date on the most recent demographic record that is prior to Information Day. The Effective End Date should be left blank.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
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