Skip to main content
California Department of Education Logo

CALPADS Update FLASH #71

This update FLASH covers: Unduplicated student poverty and English learner data; registration for April 23 CAG meeting.

To:            Local Educational Agency (LEA) Representatives

From:       California Department of Education (CDE) – CALPADS Project Team

Date:        March 27, 2013

Subject:  CALPADS Update FLASH #71


CALPADS Assessment Pilot on Hold

The nightly CALPADS Assessment suspense resolution processing has been suspended until identified issues have been resolved.  As a result, the Assessment pilot has been placed on hold and LEAs should not attempt to use the Assessment functionality until further notice.

Unduplicated Student Poverty And English Learner Data

The 2013 Governor’s Budget includes a proposal for basing the local educational agencies’ (LEA) funding on a new Local Control Funding Formula (LCFF), which consists of base, supplemental, and concentration funding. The supplemental and concentration funding would be based on an unduplicated count of English Learners (ELs) and students eligible for Free or Reduced Price Meals (FRPM). 

To ensure various stakeholders are using the same data source to run funding simulations for the supplemental and concentration factors used in the LCFF, the CDE has made summary-level data available at the LEA and Charter School level that were certified in CALPADS as part of the 2012–13 Fall 1 submission. These data are provided in a downloadable file posted at http://www.cde.ca.gov/ds/sd/sd/filesspel.asp [The preceding link is no longer valid.] and entitled “Unduplicated Student Poverty and English Learner Designation Data.” The certified data in this file reflect unduplicated counts of primary and short-term enrolled students in grades K–12 who were designated as EL or FRPM eligible on Census Day (October 3, 2012).

Notes About the Data File

LEAs should be aware that the data displayed for schools on a National School Lunch Program (NSLP) provision 2 and 3 status are data pulled from CALPADS. These data and used for simulation purposes, but may not accurately reflect FRPM eligibility at the school. Provision 2 and 3 schools are prohibited from collecting FRPM applications for individual students. As a result, most provision 2 and 3 schools do not submit student program eligibility data for the NSLP in CALPADS as they do not necessarily identify each student considered FRPM eligible based on schoolwide designation. Therefore, the CALPADS data pulled for provision 2 and 3 schools may include only students who are automatically eligible for free meals based on their foster, migrant, or homeless status, or because they were “directly certified” as being eligible for free meals based on their participation in California’s food stamp program. Options for addressing this issue are currently being discussed.

There have also been discussions about limiting funding for English Learners to a specified number of years.This file does not make any adjustments for the number of years a student is designated as an English Learner. The file includes an EL count that is simply the number of EL students reported enrolled at a school on Census Day regardless of the number of years the student has been an English learner.

Register For April CAG

If you have not already registered for the CDE and the California School Information Services (CSIS) Advisory Group (CAG) Meeting on Tuesday, April 23, 2013, please register at http://csis.fcmat.org//Pages/April2013CAG.aspx. The meeting will be held from 9:30 a.m. to 11:30 a.m.and will be conducted via video conference from the East End Complex in Sacramento. You may register to attend at that site or at one of the following county offices of education:

  • Alameda
  • Butte
  • Imperial
  • Kern
  • Kings
  • Los Angeles
  • Mendocino
  • Riverside
  • San Diego
  • San Diego North County
  • Santa Clara
  • Stanislaus
  • Ventura

We ask that no more than 3 people from the same LEA register to attend as space is limited at most locations. If your LEA wishes to send more than 3 people, please contact Chula Ranasinghe by e-mail at cranasinghe@fcmat.org and he will get back to you about whether or not there is space to accommodate a large group from one LEA. A preliminary CAG agenda is available on the CSIS Web page at http://csis.fcmat.org//Pages/April2013CAG.aspx. Each person will need to complete his or her own registration.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Tuesday, January 5, 2016
Recently Posted in School Performance
  • CALPADS File Specifications (Forms) v8.2 (XLS) (added 21-Sep-2016)
    This document contains the file formats for the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS Code Sets v8.2 (XLS) (added 21-Sep-2016)
    This document contains the current code values referenced in the CALPADS File Specifications (CFS) for the coded value data elements. The CALPADS Code Sets document includes the code set name, coded value, name & description.
  • CALPADS SSID and Enrollment Procedures v8.2 (DOC) (added 21-Sep-2016)
    The CALPADS Statewide Student Identifier (SSID) and Enrollment Procedures document serves as a guide to assist LEAs in properly submitting enrollment and exit data to CALPADS.
  • CALPADS Valid Code Combinations v8.2 (XLS) (added 21-Sep-2016)
    This document depicts the valid codes that can only be used in specific combinations in the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS Extract Specifications v8.2 (DOC) (added 21-Sep-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.

  • CALPADS File Specifications (CFS) v8.2 (DOC) (added 21-Sep-2016)
    This document includes an overview of the California Longitudinal Pupil Achievement Data System (CALPADS) file formats, data submission windows, data submission calendar, and document conventions.
  • CALPADS Release Updates v1.1.95 (XLS) (added 20-Sep-2016)
    Release updates for CALPADS, September 20, 2016.
  • CALPADS User Manual v8.2 (DOC) (added 20-Sep-2016)
    CALPADS User Manual. This document contains instructions regarding using and navigating the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS Known Issues v1.4.22 (XLS) (added 16-Sep-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Update Flash #121 (added 16-Sep-2016)
    Topics include: September release highlights; release of foster youth data; modified CTE course codes; ODS reports; fall updates and reminders; October CIM meeting registration now open.