Skip to main content
California Department of Education Logo


This update FLASH covers: Unduplicated student poverty and English learner data; registration for April 23 CAG meeting.

To:            Local Educational Agency (LEA) Representatives

From:       California Department of Education (CDE) – CALPADS Project Team

Date:        March 27, 2013

Subject:  CALPADS Update FLASH #71

CALPADS Assessment Pilot on Hold

The nightly CALPADS Assessment suspense resolution processing has been suspended until identified issues have been resolved.  As a result, the Assessment pilot has been placed on hold and LEAs should not attempt to use the Assessment functionality until further notice.

Unduplicated Student Poverty And English Learner Data

The 2013 Governor’s Budget includes a proposal for basing the local educational agencies’ (LEA) funding on a new Local Control Funding Formula (LCFF), which consists of base, supplemental, and concentration funding. The supplemental and concentration funding would be based on an unduplicated count of English Learners (ELs) and students eligible for Free or Reduced Price Meals (FRPM). 

To ensure various stakeholders are using the same data source to run funding simulations for the supplemental and concentration factors used in the LCFF, the CDE has made summary-level data available at the LEA and Charter School level that were certified in CALPADS as part of the 2012–13 Fall 1 submission. These data are provided in a downloadable file posted at [The preceding link is no longer valid.] and entitled “Unduplicated Student Poverty and English Learner Designation Data.” The certified data in this file reflect unduplicated counts of primary and short-term enrolled students in grades K–12 who were designated as EL or FRPM eligible on Census Day (October 3, 2012).

Notes About the Data File

LEAs should be aware that the data displayed for schools on a National School Lunch Program (NSLP) provision 2 and 3 status are data pulled from CALPADS. These data and used for simulation purposes, but may not accurately reflect FRPM eligibility at the school. Provision 2 and 3 schools are prohibited from collecting FRPM applications for individual students. As a result, most provision 2 and 3 schools do not submit student program eligibility data for the NSLP in CALPADS as they do not necessarily identify each student considered FRPM eligible based on schoolwide designation. Therefore, the CALPADS data pulled for provision 2 and 3 schools may include only students who are automatically eligible for free meals based on their foster, migrant, or homeless status, or because they were “directly certified” as being eligible for free meals based on their participation in California’s food stamp program. Options for addressing this issue are currently being discussed.

There have also been discussions about limiting funding for English Learners to a specified number of years.This file does not make any adjustments for the number of years a student is designated as an English Learner. The file includes an EL count that is simply the number of EL students reported enrolled at a school on Census Day regardless of the number of years the student has been an English learner.

Register For April CAG

If you have not already registered for the CDE and the California School Information Services (CSIS) Advisory Group (CAG) Meeting on Tuesday, April 23, 2013, please register at The meeting will be held from 9:30 a.m. to 11:30 a.m.and will be conducted via video conference from the East End Complex in Sacramento. You may register to attend at that site or at one of the following county offices of education:

  • Alameda
  • Butte
  • Imperial
  • Kern
  • Kings
  • Los Angeles
  • Mendocino
  • Riverside
  • San Diego
  • San Diego North County
  • Santa Clara
  • Stanislaus
  • Ventura

We ask that no more than 3 people from the same LEA register to attend as space is limited at most locations. If your LEA wishes to send more than 3 people, please contact Chula Ranasinghe by e-mail at and he will get back to you about whether or not there is space to accommodate a large group from one LEA. A preliminary CAG agenda is available on the CSIS Web page at Each person will need to complete his or her own registration.

Questions:   CALPADS/CBEDS/CDS Operations Office | | 916-324-6738
Last Reviewed: Tuesday, January 5, 2016

Recently Posted in School Performance

  • CALPADS Update FLASH #116 (added 25-May-2016)
    Topics include: End of Year Submission Window; changes due to accountability; code changes.
  • CALPADS Release Updates v1.1.89 (XLS) (added 25-May-2016)
    Release updates for CALPADS, March 30, 2016.
  • CALPADS Known Issues v1.4.06 (XLS) (added 25-May-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • CALPADS Data Guide v7.1 (DOC) (added 13-May-2016)
    This guide is intended to assist users in preparing for data submission to the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS Extract Specifications V7.2 (DOC) (added 12-May-2016)
    This document serves to assist LEAs in understanding the extract specifications for CALPADS.

  • CALPADS Assessment User Manual v2.4 (PDF) (added 11-May-2016)
    This document is an extension of the CALPADS User Manual, and the document includes information relevant only to Assessment functionality within CALPADS.
  • CALPADS Error List v7.6 (XLS) (added 11-May-2016)
    This document contains descriptions for each error generated when submitting given data to CALPADS.
  • CALPADS User Manual v7.3 (PDF) (added 11-May-2016)
    CALPADS User Manual. This document contains instructions regarding using and navigating the California Longitudinal Pupil Achievement Data System (CALPADS).
  • CALPADS Known Issues v1.4.05 (XLS) (added 10-May-2016)
    This document lists open issues that have been reported to the California Longitudinal Pupil Achievement Data System (CALPADS) office.
  • Letter regarding changes to CALPADS due to ESSA (added 06-May-2016)
    Letter regarding upcoming changes made to CALPADS to support California's new accountability and continuous improvement system.