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CALPADS Update FLASH #72

Topics in this update include: Free and reduced-price meal (FRPM) data (downloadable file); use of data.

To:            Local Educational Agency (LEA) Representatives

From:       California Department of Education – CALPADS Project Team

Date:        April 12, 2013

Subject:  CALPADS Update FLASH #72


Update on 2012–13 Submissions

Congratulations to the 99.8% of the LEAs and IRCs that submitted and certified their 201213 Spring Submission by the deadline.

The 2012–13 End of Year (EOY) Submission will open on Monday, April 29, 2013.The Certification Deadline is July 31, 2013, and the close of the Amendment Window is September 11, 2013. The table below summarizes which LEAs must certify the EOY submissions:

Submission
LEAs Required to Certify
EOY 1
LEAs offering departmentalized courses to grades 7–12
EOY 2
All LEAs
EOY 3
All LEAs
EOY 4
LEAs serving grades 10–12

LEAs that certify the EOY 3 – Student Discipline data submission by the certification deadline will receive a private preview of the student discipline data as they will be posted on DataQuest, prior to the close of the amendment window.

2011–12 Student Discipline Data Private Pre-Release Viewing

A private pre-release viewing of the certified student discipline data from the 2011–12 EOY submission is currently available. District and County Superintendents and CALPADS Administrators were sent information about how to access these data. These data are embargoed until the public release on Friday, April 19, 2013.

Free and Reduced-Price Meal (FRPM) Data – Downloadable File

The California Department of Education (CDE) has posted at http://www.cde.ca.gov/ds/sd/sd/filessp.asp, a downloadable file that includes for non-provision schools, the data LEAs certified in report 5.1a – Free or Reduced Price Meal Eligibility – Count as part of their 2012–13 Fall 1 submission. Since schools with an National School Lunch Program (NSLP) provision 2 or 3 status are prohibited from collecting FRPM applications for individual students, the file identifies which schools have a provision 2 or 3 status, and for those schools includes the percentages only of students eligible for free lunches or Free and Reduced Price Meals (FRPM) based on:

  • Their base year percentages derived from October 2012 claims data reported to the CDE’s Nutrition Services Division, or
  • The base percentage certified in the Consolidated Application Reporting System (CARS) in 2011–12, whichever was higher.

The file shows these data for K–12 students and for students who are ages 5–17 with primary or short-term enrollments on Census Day (October 3, 2012).

Use of Data

The data included in this file are currently used for various funding formulas and grant eligibility determinations, including those displayed in the table below.

Program Field/Description Purpose
Title I October 2012 Percent (%) Eligible FRPM
(Ages 5–17)
Used to determine funding allocation for county offices of education and direct funded charter schools.
Economic Impact Aid (EIA) CALPADS October 2012 Enrollment
(Ages 5–17);
October 2012 October Free Meal Count
(Ages 5–17)
Used to determine EIA funding.
After School Education and Safety Program October 2012 Percent (%) Eligible FRPM
(Ages 5–17)
Used to determine grant eligibility.
21st Century Community Learning Centers Program October 2012 Percent (%) Eligible FRPM
(Ages 5–17)
Used to determine grant eligibility.
E-Rate October 2012 Percent (%) Eligible FRPM (K–12) Used to determine grant eligibility.
Charter School Facility Grant Program October 2012 Percent (%) Eligible FRPM (K–12) Used to determine grant eligibility.
Carl D. Perkins Career and Technical Education Improvement Act of 2006 (Section 131 funds) CALPADS October 2012 Enrollment (Ages 5–17);
October 2012 FRPM Unduplicated Count
(Ages 5–17);
October 2012 Percent (%) Eligible FRPM
(Ages 5–17)
Used to determine funding allocation for county offices of education and direct funded charter schools.

LEAs should have already reviewed these data for accuracy. However, if after further review LEAs find that corrections are required, they must submit a service desk ticket to the CALPADS Service Desk explaining what is incorrect and describe how they plan to correct the local data. The CDE will consider these requests on a case-by-case basis. LEAs will have until May 10, 2013 to recertify these data. (Note: Recertification of FRPM data will not alter Universal After School Education and Safety Program and 21st Century Community Learning Centers Program funding determinations for 2013–14; these determinations have already been made.)

It should be noted that LEAs will not be able to change the data shown for Provision 2 and 3 schools. For questions regarding FRPM data for schools on NSLP Provision 2 or 3 status, please contact the Nutrition Services Division through e-mail at NSDData@cde.ca.gov or by calling 916-323-2485. When e-mailing: Please mention “Provision 2 or 3 status” or put an appropriate subject in the subject line, to ensure that your e-mail gets directed appropriately.

Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
Last Reviewed: Tuesday, January 5, 2016

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