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Topics in this update include: New functionality (county/authorizing LEA/cert. error reports); spring submission moving to Fall 1.

To:            Local Educational Agency (LEA) Representatives

From:       California Department of Education – CALPADS Project Team

Date:        April 18, 2013

Subject:  CALPADS Update FLASH #73

CALPADS Maintenance Release

There will be a CALPADS maintenance release this Saturday, April 20, 2013, and updates will be in production on Monday, April 22, 2013. CALPADS will be unavailable from Friday, April 19 at 6 p.m. until Monday, April 22 at 6 a.m. to accommodate this release. The defect fixes, changes, and new functionality included in this release will be specified in a Release Update, which will be available via the Release Updates link on the CALPADS Web page at on the Monday following the release. A listserv message will be sent when the release update has been posted on the CALPADS Web page.

New Functionality: County and Authorizing LEA Reports

Included in this maintenance release are new County and Authorizing LEA level reports. Two new roles have been introduced to access these new reports. The two roles are the County role and the Authorizing LEA role under the Reports section. The LEA Administrator will need to add these roles to the appropriate user accounts.

County Offices of Education will have access to reports that display certified data for all the local educational agencies (LEAs) and independently reporting charter (IRC) schools in the county. These reports will be the same as existing certification reports, but will be aggregated to the LEA level and will drill down to the school level. Only certified data will be reflected.

Authorizing LEAs will also have access to reports that display certified data for the IRCs authorized by the LEA. These reports will also be the same as existing certification reports, but will be aggregated for each IRC.

New Functionality: Certification Error Report

Beginning with the End-of-Year (EOY) submissions, LEAs will have the ability to generate a certification error report for a selected snapshot. The user will be able to select all certifications errors or filter on error type (fatal or warning), error message ID and data type.

Spring Submission Will Move to Fall 1 in 2013–14

In 2013–14 CALPADS will no longer have a Spring submission and will collect the English Learner (EL) and Reclassified Fluent English Proficient (RFEP) data as part of the Fall 1 submission. To incorporate the spring data into Fall 1, some spring reports will be moved to Fall 1, and existing Fall 1 reports will be modified to collect the spring data. Prior year spring certification reports will continue to be available within CALPADS. 

The CDE is moving the Spring submission to Fall 1 in order to:

  • Collect Free and Reduced Price Meal (FRPM) and EL data on the same fall Census Day to facilitate the use of these data in funding formulas;
  • Align the collection of EL counts and EL Services data which are currently collected as part of Fall 2;
  • Provide LEAs additional time to complete Fall 2; and
  • Ease the burden on LEAs to complete the Office of Civil Rights (OCR) collection which also occurs in the fall.

This change has been communicated to county and district superintendents and charter school administrators in a 2012–13 CALPADS Update letter dated April 18, 2013. This letter will be posted via the Communications link on the CALPADS Web page at

CALPADS Fax Number Changed

The CALPADS fax number has changed. The new CALPADS fax number is: 916-327-0195. The 916-327-0194 fax number is no longer valid. LEAs faxing CALPADS/CBEDS-ORA Status Change Forms or LEA Admin Applications should use the new fax number.


Questions:   CALPADS/CBEDS/CDS Operations Office | | 916-324-6738
Last Reviewed: Tuesday, January 5, 2016

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