October 24, 2011
Dear Migrant Education Regional Directors and Local Educational Agency California Longitudinal Pupil Achievement Data System Administrators:
The California Longitudinal Pupil Achievement Data System (CALPADS) has been operational since October 5, 2009 and this is the third year of the CALPADS Fall 1 Annual Enrollment data submission for all kindergarten through grade 12 student data.
The purpose of this letter is to emphasize the importance of having all eligible migrant students identified correctly and their data submitted to CALPADS. This should be accomplished primarily through proactive collaboration of the Migrant Regions with the local educational agencies (LEAs) that they serve. Each LEA and independently reporting charter school has designated at least one person as the LEA CALPADS Administrator who is responsible for ensuring that all required data are submitted to CALPADS. In order to accurately certify CALPADS Fall 1 data, LEAs must submit migrant student eligibility information for students in the migrant program. Migrant Regions should identify who they work with in their LEAs to provide these required data.
As a first step, Migrant Regions should provide each LEA with a list of the eligible migrant students. The Migrant Education Office at the California Department of Education (CDE) has arranged with TROMIK Technology to develop a special report for this purpose. The report will be generated on the Migrant Student Information Network’s Student Locator at WestEd. The list will contain the given and surname of each student along with several corresponding data elements such as Migrant Student IDs and the migrant program start date. These data will be disaggregated by each LEA served in the region. These reports can be given to districts to use to update their data systems with migrant student information. Please be aware that when LEAs enter data into CALPADS for migrant students, particular care should be taken to populate the following data elements, which will be submitted to CALPADS in the Student Program File:
The collaborative effort between Migrant Regions and LEAs in supporting CALPADS is expected to result in several benefits including:
You can find further information on the CDE CALPADS Web page at http://www.cde.ca.gov/calpads.
If you have any questions regarding this subject, please contact Frank Uribe, Education Programs Consultant, Migrant Education Office, at 916-327-4408, or by e-mail at FUribe@cde.ca.gov.
Keric W. Ashley, Director
Data Management Division
cc: County and District Superintendents and Charter School Administrators