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CALPADS Calendar

Snapshot collection windows and certification deadlines for the California Longitudinal Pupil Achievement Data System (CALPADS) submission cycle.
The California Longitudinal Pupil Achievement Data System (CALPADS) is the foundation of California's K–12 education data system that allows for tracking a student's academic performance over time. This page is part of the California Department of Education's (CDE) CALPADS Web Portal.

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2013–14 CALPADS Certification Report


NOTE: CALPADS will be taken offline at 6 p.m. on Friday, July 18, 2014, and will remain offline until Monday, July 28, 2014, to implement changes in the CALPADS file formats as well as changes to improve data quality and data submission processes.

CALPADS Calendar for 2013–14

 CALPADS Snapshot Collection Windows and Certification Deadlines

CALPADS Submission Census Day Primary Data Submitted Official Submission Window Certification Deadline Amendment Window
Fall 1 October 2, 2013

2013–14 Enrollment Counts

2012–13 Grads and Drops

English Learner Counts

Immigrant Counts

October 2, 2013 to December 17, 2013

December 17, 2013

December 18, 2013 to February 21, 2014**

(Late Correction Window open until March 21:
See the asterisked note below.)
Fall 2

October 2, 2013

Student Course Enrollments

Teacher Assignments

English Learner Education Services

October 2, 2013 to March 28, 2014 March 28, 2014 February 22, 2014 to March 28, 2014
EOY* 1 N/A Course completion for grades 7–12

CTE participants, concentrators, completers
May 12, 2014 to July 18, 2014 July 18, 2014:
FINAL Deadline (no amendment window)
No Amendment Window for EOY 1
EOY 2 N/A Program Participation May 12, 2014 to July 18, 2014 July 18, 2014:
FINAL Deadline (no amendment window)
No Amendment Window for EOY 2
EOY 3 N/A Student Discipline May 12, 2014 to July 18, 2014 July 18, 2014:
FINAL Deadline (no amendment window)
No Amendment Window for EOY 3
EOY 4 N/A CAHSEE Waiver May 12, 2014 to July 18, 2014 July 18, 2014:
FINAL Deadline (no amendment window)
No Amendment Window for EOY 4

*EOY: End of Year

** Fall 1 Late Correction Window open until March 21:
LEAs must submit a service ticket in order to make updates during this window.

One-page, printable version of the FY2013–14 CALPADS Operational Calendar (PDF)

2013–14 CALPADS Fall 1 Date Ranges

Academic Year: 07/01/13 – 06/30/14

Reporting Date Ranges:

Graduates: 08/16/12 – 08/15/13
Dropouts:   08/16/12 – 08/15/13
Lost Transfers: Exits between 08/16/12 and 08/15/13, and no subsequent enrollment up to 10/02/13
No Shows (N420s): 05/15/12 – 08/15/12

CALPADS Calendar for 2014–15

 CALPADS Snapshot Collection Windows and Certification Deadlines

CALPADS Submission Census Day Primary Data Submitted Official Submission Window Certification Deadline Amendment Window
Fall 1 October 1, 2014

2014–15 Enrollment Counts

2013–14 Grads and Drops

English Learner Counts

Immigrant Counts

October 1, 2014 to December 12, 2014

December 12, 2014

December 13, 2014 to February 13, 2015
Fall 2

October 1, 2014

Student Course Enrollments

Teacher Assignments

English Learner Education Services

October 1, 2014 to March 6, 2015 March 6, 2015 March 7, 2015 to April 2, 2015

NOTE:
April 2, 2015 is a Thursday.
Friday, April 3, 2015 is a CALPADS Service Desk holiday.
EOY* 1 N/A Course completion for grades 7–12

CTE participants, concentrators, completers
June 1, 2015 to July 31, 2015 July 31, 2015 August 1, 2015 to September 4, 2015
EOY 2 N/A Program Participation June 1, 2015 to July 31, 2015 July 31, 2015 August 1, 2015 to September 4, 2015
EOY 3 N/A Student Discipline June 1, 2015 to July 31, 2015 July 31, 2015 August 1, 2015 to September 4, 2015
EOY 4 N/A CAHSEE Waiver June 1, 2015 to July 31, 2015 July 31, 2015 August 1, 2015 to September 4, 2015

*EOY: End of Year


Accountability Data Pulls

The following data will be extracted from the CALPADS Operational Data Store (ODS) on the dates listed below to be used for accountability purposes:

2013–14 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
November 1, 2013 2012–13 Determine continuous enrollment and student groups 2013 Base API Spring 2014
December 13, 2013 2012–13 4-year Cohort Graduation Rate 2014 AYP Private Preview January 2014
June 27, 2014 2012–13 Update 4-year Cohort Graduation Rate 2014 AYP Late August 2014 (Final)
June 27, 2014 2013–14 Determine continuous enrollment and student groups

2014 Growth API
2014 AYP

Late August 2014
November 3, 2014 2013–14 Update continuous enrollment and student groups

2013 Growth API
2014 AYP
Program Improvement
STAR Web Reports

Early 2015 (Final)
2014–15 Accountability Cycle
Data Extraction Date Data are Extracted for this Year Data will be Used for this Purpose Data will be Used for this Accountability Measure Release Date
November 3, 2014 2013–14 Determine continuous enrollment and student groups 2014 Base API Spring 2015
January 5, 2015 (Tentative) 2014–15 CELDT Data Review Module 2014–15 Embargoed preliminary Title III Accountability reports February 2015
April 10, 2015 (Tentative) 2014–15 Annual Measurable Achievement Objectives calculations 2014–15 preliminary Title III Accountability reports June 2015


Additional dates to note:

Year Service Desk Holidays CDE-CSIS Advisory Group (CAG) Meetings
2014
January 1, 20; February 10, 17; April 18; May 26
April 22
Questions:   CALPADS/CBEDS/CDS Operations Office | calpads@cde.ca.gov | 916-324-6738
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