November 10, 2010
Dear County Superintendents of Schools:
This apportionment, in the amount of $27,075,000, is made from funds provided by various Items of the Budget Act of 2010 (Chapter 712, Statutes of 2010), as follows:
Warrants will be mailed to each county treasurer approximately three weeks from the date of this Notice. For standardized account code structure coding, use Resource Code 0000, Unrestricted, and Revenue Object Code 8590, All Other State Revenue.
Beginning in fiscal year 2010-11, letters of apportionment from the California Department of Education’s (CDE) School Fiscal Services Division are no longer being mailed to the county superintendents of schools. Instead, county superintendents will be notified of each apportionment by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this apportionment, provide links to the letter and schedules, and request that the e-mail be forwarded to the school districts and charter schools in the county.
California Education Code (EC) Section 42605 authorizes complete flexibility by a school district, county office of education, and charter school in the use of funds appropriated in the state budget for fiscal years 2008-09 through 2012-13 for numerous budget items, including the funds formerly restricted to the programs included in this apportionment. School districts, county offices of education, and charter schools may now use the funds formerly restricted to these programs for any educational purpose. The funds are therefore unrestricted and should be accounted for as such. Program and funding requirements as otherwise provided in statute, regulation, and budget act provisional language associated with the funding are not in effect.
Each local educational agency’s (LEA’s) entitlement to 2010-11 funds from each flexible program was calculated based on the same relative proportion of funds that each LEA received in the base year of funding, then reduced to reflect the funding decrease enacted in Control Section 12.42 of the Budget Act of 2010. Pursuant to the provisions of EC Section 14401.1, payments for the flexed programs are to be made in 12 installments beginning in July and ending in June. Under the new “5-5-9” schedule, five percent of the annual entitlement is to be allocated in each of July and August and nine percent in each month thereafter through the following June. Due to the late state budget enactment, the November 2010 warrant for each LEA pays the amount owed from July through November and equals 37 percent of each LEA’s entitlement to funds provided by the Budget Act of 2010. Individual program schedules are posted on the CDE Categorical Programs Web page at http://www.cde.ca.gov/fg/aa/ca/ under the program name, fiscal year 2010-11, and first apportionment.
In order to reduce the number of monthly payments a LEA may receive, the monthly payments for 32 of the flexible categorical programs have been consolidated into one of five groups which have then been combined into a single payment each month to each LEA. The resulting Schedule of the Combined Apportionment for Categorical Consolidations #1 - #5 is posted on the CDE Web site at www.cde.ca.gov/fg/aa/ca/consolidations559.asp and shows the total combined monthly payment to each LEA and the breakdown for each consolidation. The apportionment schedule and letter for this apportionment, Categorical Consolidation #3 - County Office and Regional Infrastructure, is posted at www.cde.ca.gov/fg/aa/ca/consolidations559.asp and shows the monthly payment to each LEA by program.
If you have any questions regarding this apportionment, please contact Thi Huynh, Fiscal Consultant, Categorical Allocations and Audit Resolution Unit, by phone at 916-324-4555 or by e-mail at firstname.lastname@example.org.
Susan Lange, Deputy Superintendent
Finance, Technology, and Administration Branch