January 10, 2011
Dear County Superintendents of Schools:
Statute requires the school district of residence of the parent or guardian of any residential student attending a State Special School to pay ten percent of the excess annual cost of education for that student (California Education Code Section 59300). Item 6110-006-0001 of the Budget Act of 2010 (Chapter 712, Statutes of 2010) requires the State Controller Office (SCO) to withhold the amount due from each school district, as reported by the California Department of Education (CDE), from the district’s principal apportionment, and transfer that amount to the State Special Schools account
(6110-006-0001). The amount withheld will be shown as a separate item in the remittance advice for the principal apportionment payment.
Accordingly, enclosed is the schedule of transfers or “adjustments” for projected excess costs for fiscal year 2010-11 reported by the CDE to the SCO. These adjustments will be deducted by the SCO from the January 2011 principal apportionment payments. CDE will authorize the final adjustments in fiscal year 2011-12 once actual excess costs for fiscal year 2010-11 are known.
Beginning in fiscal year 2010-11, apportionment related letters from the CDE’s School Fiscal Services Division are no longer being mailed to the county superintendents of schools. Instead, county superintendents will be notified by e-mail. Accordingly, the CDE has sent an e-mail to each county superintendent, addressed to the county’s CDEfisc e-mail address, to inform him or her of this adjustment. The e-mail includes a link to the CDE Categorical Programs Web page at http://www.cde.ca.gov/fg/aa/ca/statespecialschool.asp where these adjustments are posted. The CDE requested that the e-mail be forwarded to all school districts and charter schools in the county.
For standardized account code structure coding, use Resource Code 0000, Unrestricted Resources, and Expenditure Object Code 7130, State Special Schools.
If you have any questions regarding the adjustments, please contact AnneMarie Rouse, Office Technician, State Special Schools & Services Division, by phone at 916-327-3850 or by e-mail at ARouse@cde.ca.gov. General questions regarding this notice may be directed to Shannon Reel, Staff Services Analyst, Categorical Programs Unit, by phone at 916-319-0323 or by e-mail at SReel@cde.ca.gov.
Scott Hannan, Director
School Fiscal Services Division