February 27, 2006
Dear Select County Superintendents of Schools, Auditors, and Treasurers:
NOTICE OF THE FINAL SPECIAL APPORTIONMENT FOR FISCAL YEAR 2003-04
TITLE IV, PART A, SAFE AND DRUG-FREE SCHOOLS AND COMMUNITIES
OF THE NO CHILD LEFT BEHIND ACT OF 2001 (PL 107-110)
FISCAL YEAR 2004-05 FUNDS
This apportionment, in the amount of $166,052, is made from federal funds provided to the State under Title IV of the Elementary and Secondary Education Act (ESEA) of 1965, as amended by Title IV of the No Child Left Behind (NCLB) Act of 2001 (PL 107-110), and provides grants to local educational agencies (LEAs) for drug abuse and violence prevention programs. This payment is based on 2004-05 budget authority that authorizes payment of the balance of the fiscal year 2003-04 entitlement for each approved LEA listed on the enclosed schedule of apportionment.
In accordance with federal law, 40 percent of available funding is allocated based on a rate of approximately $2.6629 per October 2002 California Basic Educational Data System enrollment, and 60 percent is allocated based on the relative amount LEAs received under Part A, of Title I for the preceding fiscal year.
Direct-funded charter schools must apply individually for this program. Apportionment amounts for direct-funded charter schools are identified separate from the district or county amount. All other charter schools must apply through their authorizing agency, and funding associated with the charter school is included in the district or county amount.
The United States Department of Education (ED) award number is Q186A040005. The Catalog of Federal Domestic Assistance subprogram number is 84.186A. This grant award is subject to the provisions of Title IV of the ESEA, as applicable, and the General Education Provisions Act (PL 107-110). This grant is also subject to the regulations in Part 299 of Title 34 of the Code of Federal Regulations (CFR) and the Education Department General Administrative Regulations in 34 CFR Parts 74, 76-77, 79-82, 85, and 97-99. The funding is appropriated in Item 6110-183-0890 of the Budget Act of 2004 (Chapter 208, Statutes of 2004) as amended by Section 52 of Senate Bill 512 (Chapter 677, Statutes of 2005). The California sub-allocation (pass-through) number is Program Cost Account (PCA) 14790.
Under the federal “Tydings Amendment,” Section 421(b) of the General Education Provisions Act 20.20 U.S.C. 1225(b), any funds that are not obligated at the end of the federal funding period (July 1, 2004, through September 30, 2005) shall remain available for obligation for an additional period of 12 months (to September 30, 2006).
In order to comply with federal cash management requirements, LEAs must expend federal funds in a timely manner. Although the Tydings Amendment provides specific timelines governing the expenditure/encumbrance of program funds, federal guidelines discourage the release of additional funding to LEAs that have not spent the dollars previously apportioned. LEAs are therefore requested to minimize the time frame between receipt and expenditure of federal program funds. The California Department of Education is reviewing the percentage of federal carry-over funds from prior fiscal years for each LEA. The release of future apportionments may be delayed for LEAs with significant balances.
Federal Title 34 CFR 80.21(i) also requires that any interest earned by LEAs on federal dollars be returned to the ED if the amount is in excess of $100. LEAs should forward interest payments for remittance to the ED at:
Cashier’s Office
Fiscal and Administrative Services Division
California Department of Education
1430 N Street, Suite 2213
Sacramento, CA 95814-5901
To ensure proper posting of payments, please include the program’s PCA number (PCA 14790) and identify the payment as “Federal Interest Returned.”
Warrants will be mailed to each county treasurer approximately four weeks from the date of this Notice. For standardized account code structure (SACS) coding, use Resource Code 3710, NCLB: Title IV, Part A, Drug-Free Schools, and Revenue Object Code 8290, All Other Federal Revenue. County superintendents of schools are requested to inform LEAs immediately regarding this apportionment.
If you have any fiscal questions, please contact Nancy Cook, Fiscal Analyst, Categorical Programs Unit, at 916-324-4549 or by e-mail at ncook@cde.ca.gov. If you have any program questions, please contact Lyn Mayhew, Program Analyst, Safe and Healthy Kids Program Office, at 916-319-0198 or by e-mail at lmayhew@cde.ca.gov.
Sincerely,
JACK O’CONNELL
1430 N Street
Sacramento, CA 95814