Date: June 1, 2011
Dear Executive Directors, Child Development Programs:
Please find attached a summary of the Funding Terms and Conditions (FT&Cs) changes for Fiscal Year 2011–12 (FY) (Attachment A) and a list of contract types and prefixes for the Child Care and Development (CCD) contracts. All child care and development programs will continue in the FY except for the Centralized Eligibility List (CEL).
By July 1, 2011, the 2011–12 FT&Cs will be available on the Internet at http://www.cde.ca.gov/fg/aa/cd, which can be downloaded and printed for your files. The prior year 2010–11 FT&Cs will remain on the Web site for your convenience. In addition, the program requirements for the Quality (one-time only/support) programs will also be posted on the Web site. However, if you do not have Internet capabilities, you may request a hard copy by contacting your assigned contract analyst. The Contract Analyst Directory is also available at the California Department of Education (CDE) Web site listed above.
There are a few changes to the 2011–12 contracts packet this year. The Department of General Services (control agency for State contracts) has requested that CDE use the general terms and conditions used by all State agencies. The Standard Provisions for State Contracts, (Rev. 5/08), has been replaced with the GTC-610, General Terms and Conditions for state contracts. The GTC-610 references and incorporates the CCC-307, Contractor Certification Clauses, into the contract. The CCC-307 is four pages and will be included in the contract packet and it must be signed and returned by the contractor along with the two-signed contracts. For Interagency Agreements, the GIA-610 has been added which incorporates the state general terms and conditions. Also, there are a few changes in the Definitions section and some provisions in the General Provision sections of the FT&Cs have been deleted and those provisions are now provided in the GTC-610 or CCC-307 and for IAs in the GIA-610.There are some changes to the Program Requirements section of the funding terms this year, too. These changes are a result of Chapter 7, Statutes 2010 (SB 70, Ducheny). Please note that any Budget Act changes relative to the Child Development programs will require a contract amendment to the 2011-12 contracts; however, you should be familiar with all contract requirements.
The CDE encourages you to read the General Terms and Conditions (GTC-610/GIA-610). For those contracts that incorporate the GTC-610, it is necessary that you return the CCC-307 with your signed contract because CDE will be unable to process the contract without the signed CCC-307. Please sign and return your contract(s) and all appropriate documents to the CDE Contracts, Purchasing and Conference Services Office (CPCSO), as soon as possible, to ensure timely receipt of your first apportionment. Public agencies needing a resolution may forward their contracts, prior to formal board action (local policies permitting), if a letter is included indicating when the board will meet and that the required resolution will be forwarded to the CPCSO at that time.
If you have any questions regarding the changes, please contact Doris Morris, Manager, Child Development Contracts and Purchasing, at 916-323-5591 or by e-mail at firstname.lastname@example.org; or Margie Burke, Manager, CPCSO at 916-322-7076 or by e-mail at email@example.com. If you have questions regarding the status of your contract, please call the appropriate contract analyst.
Original signed by
Sharon Taylor, Director
Fiscal and Administrative Services Division