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Contracts - Child Dev. (CA Dept of Education)

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

Date: June 1, 2012

Dear Executive Directors, Child Development Programs:

2012–13 CHILD DEVELOPMENT CONTRACTS

Please find attached a summary of the Funding Terms and Conditions (FT&Cs) changes for Fiscal Year 2012–13 (FY) (Attachment A) and a list of contract types and prefixes for the Child Care and Development (CCD) contracts. To date, all child care and development programs will continue in the FY 2012-13.

By July 1, 2012, the 2012–13 FT&Cs will be available on the Internet at http://www.cde.ca.gov/fg/aa/cd, which can be downloaded and printed for your files. In addition, the program requirements for the Quality (one-time only/support) programs will also be posted on the Web site. However, if you do not have Internet capabilities, you may request a hard copy by contacting your assigned contract analyst. The Contract Analyst Directory can also be found on the Web site listed above.

There are a few changes to the 2012–13 contracts funding terms and conditions as well as, the contract(s). The CDE is using May Revise funding levels while waiting for the final outcome of the policy changes. Therefore, CDE is rolling out the Child Care Contracts with minimal changes with the expectation of amendments after the budget is signed. The contract packet includes the GTC-610, General Terms and Conditions for state contracts and the CCC-307, Contractor Certification Clauses, which must be signed and returned by the contractor, along with the two signed contracts. For Interagency Agreements, the GIA-610 is included.

There are a few changes in the Definitions section and Requirements section (see summary of changes attached), however, you should be familiar with all contract requirements.

The CDE encourages you to read the General Terms and Conditions (GTC-610/GIA-610). For those contracts that incorporate the GTC-610, it is necessary that you sign and return the CCC-307 with your signed contract or CDE will be unable to process your contract. Please sign and return your contract(s) and all appropriate documents to the CDE Contracts, Purchasing and Conference Services Office (CPCSO), as soon as possible, to ensure timely receipt of your first apportionment. Public agencies needing to obtain a resolution may forward their signed contracts, prior to formal board action (local policies permitting), if a letter is included indicating when the board will meet and that the required resolution will be forwarded to the CPCSO at that time.

If you have any questions regarding the changes, please contact Doris Morris, Manager, Child Development Contracts and Purchasing, at 916-323-5591 or by e-mail at dmorris@cde.ca.gov; or Margie Burke, Manager, CPCSO at 916-322-7076 or by e-mail at mburke@cde.ca.gov. If you have questions regarding the status of your contract, please call the appropriate contract analyst.

Sincerely,

Original signed by

Sharon Taylor, Director Fiscal and Administrative Services Division

ST:dm

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