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Child Development - (CA Dept of Education)

Letter Head: Tom Torlakson, State Superintendent of Public Instruction, California Department of Education

Date: June 1, 2013

Dear Executive Directors, Child Development Programs:


Please find attached a summary of the Funding Terms and Conditions (FT&Cs) changes for Fiscal Year 2013–14 (FY) (Attachment A) and a list of contract types and prefixes for the Child Care and Development (CCD) contracts.

By July 1, 2013, the 2013–14 FT&Cs will be available on the Internet at, which can be downloaded and printed for your files. The prior year 2012–13 FT&Cs will remain on the Web site for your convenience. In addition, the program requirements for the Quality (one-time only/support) programs will also be posted on the Web site. However, if you do not have Internet capabilities, you may request a hard copy by contacting your assigned contract analyst. The Contract Analyst Directory is also available at the California Department of Education (CDE) Web site listed above.

The 2013–14 funding term and condition changes include the TrustLine regulations (California Health and Safety Code, Section 1596.66) which were effective in January 2013 and the requirements for enrolling children in California State Preschool Program pursuant to Statutes of 2012, SB 1016, Chapter 38. As a result, there are new definitions added and/or revised in the Definition section of the FT&Cs.  Additionally, the center-based program contracts have a “Site Listing” attached to the contract. The purpose of this listing is to ensure and identify in the contract the correct site locations, including both the name and address of sites where the CDE subsidized children are being served. The site listing information was pulled from the CDE Child Development Management Information System (CDMIS) which was identified as the most current site information the CDE have on file for the contractors. If the information on the “Site Listing” does not reflect the correct information, please update this information in the CDMIS as soon as possible.  Please do not write on the “Site Listing” attached to the 2013–14 Contract(s). 

The CDE encourages you to read all the terms of the contract including the General Terms and Conditions (GTC-610/GIA-610 and CCC-307). It is necessary that you return the CCC-307 with your signed contract because the CDE will be unable to process the contract without the signed CCC-307 and/or the Federal Certification (CO-8) if applicable. Please sign and return your contract(s) and all appropriate documents to the CDE Contracts, Purchasing and Conference Services Office (CPCSO), as soon as possible, to ensure timely receipt of your first apportionment. Public agencies needing a resolution may forward their contracts, prior to formal board action (local policies permitting), if a letter is included indicating when the board will meet and that the required resolution will be forwarded to the CPCSO at that time.

If you have any questions regarding the changes, please contact Nikki Gracey, Manager, Child Development Contracts and Purchasing, at 916-323-5591 or by e-mail at; or Sueshil Chandra, Manager, CPCSO at 916-322-3269 or by e-mail at If you have questions regarding the status of your contract, please call the appropriate contract analyst.


Original signed by

Sharon Taylor, Director

Personnel Services Division



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