Data Collection Purpose
The purpose of this data collection is to show the total annual approved EIA entitlement and to make allowable additions and reservations at the LEA level to determine the adjusted EIA allocation amount for school-level distribution.
Note: This data collection will not display if the LEA did not apply for Economic Impact Aid.
Guidance
Indirect costs are charged against actual eligible expenditures only, (see CSAM 915). The charging of indirect costs does not occur until the end of the year when the total eligible expenditures (see CSAM 915) are known. Amounts budgeted for indirect costs at the beginning of the year represent only the amount set aside, or reserved, for this expenditure.
If funds are transferred to SBCP, indirect costs are charged against actual eligible expenditures (see CSAM 915) in the SBCP at the end of the year.
CDE Program Staff Contact
EIA-SCE: Don Taylor, Education Programs Consultant, 916-319-0296, dtaylor@cde.ca.gov
EIA-LEP: Mark Klinesteker, Education Programs Consultant, 916-319-0420, mklinesteker@cde.ca.gov
Preloaded Data
The CARS will supply the 2011–12 EIA entitlement. This information is calculated using the methodology specified by Education Code 54023.
The CARS will calculate the 2011–12 EIA Allocation.
The CARS will calculate the 2011–12 EIA Adjusted Allocation.
Procedures
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the additional amount the LEA wishes to be Transferred in to augment this entitlement. | Complete this line only if this option is to be used to transfer funds from other sources to EIA. LEAs may not increase this amount by more than 15 percent of the previous year’s entitlement. |
| 2 | An entry in the Transferred in Comment box is required if an amount greater than zero is entered. | Supporting documentation for the amount transferred in should be maintained at the LEA to be available for audit purposes. |
| 3 | Enter the amount of 2010–11 Carryover funds. | Include all school and LEA level EIA carryover funds from the previous year’s allocation. |
| 4 | Enter the Repayment of Funds only if required due to a fiscal audit, FPM finding, or complaint investigation. | The amount entered must coincide with the determination made in the settlement agreement with CDE. |
| 5 | An entry in the Repayment of Funds Comment box is required only in cases where a settlement agreement is in place. | Provide an explanation of why repayment dollars were added to the EIA allocation. |
| 6 | Compute and enter the amount of Indirect Cost Reserves based upon the EIA allocation subtotal. These are costs not readily identifiable with the activities funded by EIA but are still incurred for the joint benefit of those activities. Examples may include accounting, auditing, payroll, personnel, budgeting, and purchasing. | The indirect cost rate (ICR) for EIA may not exceed 3 percent, or the approved Form ICR rate, whichever is less. No indirect costs may be claimed without an approved indirect cost rate from CDE.
(5-CCR 3947) For a list of approved rates refer to the ICR Web page.
Fees for cooperative administrative services are not considered indirect costs. Such fees are reported by the district paying the administrative fee in expenditure object 5800 "Services and Other Operating Expenditures." |
| 7 | Compute and enter the reserve intended for Administrative Evaluation. This computation is based upon the 2011–12 EIA Allocation. | Funds reserved for direct costs related to administrative evaluation of EIA programs may not exceed 10 percent of the LEA’s allocation. (5-CCR 4203) |
| 8 | Compute and enter the reserve intended for the LEA Activities Reservation. This computation is based upon the 2011–12 EIA Allocation. | An amount not to exceed 2 percent of the EIA subtotal allocation may be reserved for LEA activities to provide direct services to students
Note: The sum of Indirect Cost Reserves, Administrative Evaluation, and LEA Activities Reservation must not exceed 15 percent of the 2011–12 EIA Allocation. |
| 9 | Compute and enter the amount budgeted from the EIA subtotal for Security Reservation. | To compute the standard EIA security reservation for any LEA, multiply the rate of $0.32 by the district’s total enrollment. |
| 10 | If applicable, compute and enter the amount budgeted only from EIA-SCE for Alternative Reservation. | LEAs are limited to 25 percent of their EIA-SCE allocation to implement alternative programs for special need students. Only schools in which 50 percent or greater of its population are low income students are eligible to spend EIA-SCE funds on the university and college opportunities program. Additionally, the following conditions must be met: (1) The school advisory committee (SAC) has approved and the DAC has reviewed the implementation of such option, (2) The school proposing to exercise such an option is one that participates in the state compensatory education program.
For EIA Alternative Programs (5-CCR 4503), please see the Program Guidance document. |
Error Messages
| Error Message | Resolution |
|---|---|
| Indirect Cost Reserves Amount exceeds 3 percent of the Allocation Amount. | Indirect Cost Reserves Amount cannot exceed 3 percent of the Allocation Amount. |
| Administrative Evaluation Amount exceeds 10 percent of the Allocation Amount. |
Administrative Evaluation Amount cannot exceed 10 percent of the Allocation Amount. |
| Security Reservation Amount exceeds the allowable amount of (Sum of all enrollment student counts for EIA qualified schools multiplied by .32). | Security Reservation Amount exceeds the allowable amount of (Sum of all enrollment student counts for EIA qualified schools multiplied by .32). |
| Alternative Reservation Amount exceeds 25 percent of the Allocation Amount. | Alternative Reservation Amount cannot exceed 25 percent of the Allocation Amount. |
| LEA Activities Reservation Amount exceeds 2 percent of the Allocation Amount. | LEA Activities Reservation Amount cannot exceed 2 percent of the Allocation Amount. |
| Transferred In Amount exceeds 15 percent of your 2010–11 Entitlement. | Transferred In Amount cannot exceed 15 percent of your 2010–11 Entitlement. |
| The Transferred In Amount is greater than zero, an explanation comment is required. | The Transferred In Amount is greater than zero, an explanation comment is required. |
| The Repayment Amount is greater than zero, an explanation comment is required. | The Repayment Amount is greater than zero, an explanation comment is required. |
