Data Collection Purpose
The EIA School Allocations is used to report EIA funding allocated to each participating school within the LEA. All allocations are in whole dollar numbers and must be accurately reflected in each school site’s Single Plan for Student Achievement (SPSA).
Guidance
The allocations calculated are based upon the student demographic data provided on the Economic Impact Aid School Allocations screen and reflect the intent of the LEAs intra-district allocation plan as described in EC Section 54004.5 and CCR, Title 5 regulations regarding EIA allocations to schools.
The LEA may accept the pre-calculated allocations or select the option titled “The LEA wishes to manually enter LEP & SCE site allocations.” This option allows the LEA to replace the pre-calculated figures. Some districts have found this option to be useful in applying specific carryover amounts to individual school sites. This option may also be selected where tiered funding is desired for higher need schools. Lastly, this option provides LEAs the ability to place a zero on the allocation lines for dependent charter schools within the LEA.
CDE Program Staff Contact
SCE: Don Taylor, Education Programs Consultant, 916-319-0296, dtaylor@cde.ca.gov
LEP: Mark Klinesteker, Education Programs Consultant, 916-319-0420, mklinesteker@cde.ca.gov
Preloaded Data
The Total EIA Allocation will be supplied by the CARS based on data entered on the 2011–12 Economic Impact Aid LEA Allocations screen. This amount must be fully allocated to schools. The school allocation is to be accurately reflected in and accounted for by the approved SPSA.
Funding Method, Grade Span, LEP Student Count, and EDY Student Count are supplied by School Student Counts, Actual. If applicable, the Planned for SCE Funding is supplied by the LEA’s EIA School Allocation Plan.
Standard per Student LEP Rate will be supplied by the CARS.
- For districts choosing to fund both LEP and SCE this rate is derived from the Total EIA Allocation divided by the EDY Student Count at schools SCE Eligible plus the total LEP Student Count at schools Not Eligible for SCE.
- If LEP only is selected the rate will be determined by the Total EIA Allocation divided by the sum of the LEP Student Count column.
The Standard Per Student SCE Rate will be supplied by the CARS.
The Adjusted Per Student SCE Rate will be calculated by the CARS. If both SCE/LEP, this rate equals ((Total EIA allocation minus the sum of LEP allocations) / sum of flagged for funding eligible school’s EDY student count).
The Total LEP Eligible Student Count is the sum all school level LEP student counts.
The Total LEP Ineligible Student Count is the sum of all school level LEP students who are enrolled in schools that do not meet the eligibility requirements for SCE funding. This is equal to the sum of the students listed in LEP Student Count column who are enrolled in schools not eligible for SCE funding.
The Total EDY Eligible Students is sum of all school level EDY student who meet the 50 percent EDY eligibility criteria.
The Standard Per-Pupil EIA/LEP rate will automatically distribute funds to all schools with an LEP student count greater than zero, the standard per student SCE rate will be automatically added to all EDY eligible schools.
The CARS will calculate the Unallocated Amount. The balance must be equal to $0 indicating that 100 percent of the Adjusted Allocation has been distributed to schools. Due to rounding the Unallocated Amount may be greater than zero. To correct this change the Allocation Method to “Manually entered dollar values” and adjust one or more school allocations until the Unallocated Amount equals zero.
The Total LEP Allocation (standardized account code structure (SACS) 7091) is the sum of all school LEP allocations
The Total SCE Allocation (SACS 7090) is the sum of all school SCE allocations.
Procedures
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Click on the applicable Funding Method. | Choose LEP only or LEP/SCE. |
| 2 | Enter the Allocation Method, Either the Standard per pupil rate or manually enter the dollar value. | The Standard per pupil rate is calculated from the Total Adjusted EIA Allocation divided by the Total EDY at SCE eligible schools plus the Total LEP at Schools Not Eligible for SCE. |
| 3 | Enter the Requested per Student LEP Rate. | This is only applicable if Funding Method is SCE/LEP. |
| 4 | Enter the Request Rate Comment. This is only required if a requested rate is entered. | The CDE recognizes the existence of factors that affect the cost of programs and activities designed to assist English learners achieve proficiency in English language as rapidly as practicable. Note: Use of the Requested Per-Pupil EIA/LEP rate option requires the LEA enter a comment for requesting this amount. Examples of allowable comments are as follows:
|
| 5 | Enter the LEP Student Count for each school. | Provide the LEP Student Count for each school. |
| 6 | Enter the LEP Allocation for each school. | Provide the LEP Allocation for each school. |
| 7 | Enter the EDY Student Count for each school. | Provide the EDY Student Count for each school. |
| 8 | Enter the SCE Allocation for each school. | Provide the SCE Allocation for each school. |
Error Messages
| Error Message | Resolution |
|---|---|
| A comment is required clarifying why a nonstandard rate is used to determine the school LEP allocation. | This field is required if the LEA enters a nonstandard or requested per student rate. |
| School is missing. For districts, all non-charter schools must be submitted. For COEs, all juvenile court schools must be submitted. | This rule checks for all eligible schools in a combined query, by Public non-charter, then District or (COE and Juvenile Court School). |
| School is not eligible for an SCE allocation. | A school must meet EIA edibility requirements before an LEA can elect to allocate EIA / SCE funds. |
| Application for Funding must be certified before this submission. | Certify the Application for Funding. |
| School Projected Student Counts must be certified before this submission. | Certify the School Projected Student Counts. |
| School LEP allocation must be greater than zero. | School has one or more LEP students and LEP allocation amount is zero or blank. The LEP allocation amount must be greater than zero. |
| The unallocated amount is greater than zero. All EIA allocation funds must be allocated to the schools. |
The unallocated amount is greater than zero. All EIA allocation funds must be allocated to the schools. |
| The total LEP allocations plus total SCE allocation cannot be greater than the total EIA allocation. | The total LEP allocations plus total SCE allocation cannot be greater than the total EIA allocation. |
