Data Collection Purpose
The LEA must report proposed obligations for the period of July 1, 2011 through September 30, 2012 from the Title III, Part A Immigrant Student Sub-grant program entitlement.
Note: This data collection will not display if the LEA did not apply for Title III Part A Immigrant funding.
Guidance
Obligations by the LEA may include administration and indirect costs, and any repayment of funds. Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 905 found at CSAM (Posted 12-Jul-2011; PDF; 3MB; 635pp.). For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780 found at CSAM (Posted 12-Jul-2011; PDF; 3MB; 635pp.).
ccording to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 CFR, Part 76, Section 707. Retrieve by Citation Web page is found at CFR (Outside Source).
CDE Program Staff Contact
Jim Shields, Associate Governmental Programs Analyst, 916-319-0267, or jshields@cde.ca.gov
Preloaded Data
The Proposed Entitlement is provided by the CARS.
The Proposed Expenditures are calculated by the CARS.Procedures
| Step | Action | Program Instructions |
|---|---|---|
1 |
Enter the amount spent on Certificated Personnel Salaries. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
2 |
Enter the amount spent on Classified Personnel Salaries. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
3 |
Enter the amount spent on Employee Benefits. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
4 |
Enter the amount spent on Books and Supplies. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
5 |
Enter the amount spent on Services and other Operating Expenditures. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
6 |
Enter the total cost of proposed Administrative and Indirect costs. | Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 905 found at Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 905 found at CSAM (Posted 12-Jul-2011; PDF; 3MB; 635pp.). For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780 found at CSAM (Posted 12-Jul-2011; PDF; 3MB; 635pp.). Administrative and indirect costs that are more than 15 percent of the entitlement will be reviewed by the CDE to determine reasonableness. |
Error Messages
| Error Message | Resolution |
|---|---|
| The Proposed Obligations must not be greater than the entitlement. | Ensure that the expenditures are correct. |
| There is a Proposed Entitlement for 2011–12, but the total Proposed Obligations are zero and the comment is blank. | Provide either the Proposed Expenditures or a Comment to explain why the entitlement will not be spent. |
| Administrative And Indirect Costs Budget Amount is required. | Administrative And Indirect Costs Budget amount must be equal to or greater than zero. |
| Administrative and Indirect costs that are more than 15 percent of the entitlement will be reviewed by the CDE to determine reasonableness. | Ensure that Administrative and Indirect costs are appropriate. |
| Books And Supplies Budget amount cannot be greater than the Projected Entitlement. | Ensure that the Books And Supplies Budget is correct. |
| Classified Personnel Salaries Budget amount cannot be greater than the Proposed Entitlement. | Ensure that the Classified Personnel Salaries Budget is correct. |
| Certificated Personnel Salaries Budget amount cannot be greater than the proposed. | Ensure that the Certificated Personnel Salaries Budget is correct. |
| Employee Benefits Budget amount cannot be greater than the proposed entitlement. | Ensure that the Employee Benefits Budget is correct. |
| Services And Other Operating Expenditures Budget amount cannot be greater than the proposed entitlement. | Ensure that the Services And Other Operating Expenditures Budget is correct. |
