Data Collection Purpose
The LEA must report proposed obligations for the period of July 1, 2011 through September 30, 2012 from the Title, Part A III LEP Student Sub-grant program entitlement.
Note: This data collection will not display if the LEA did not apply for Title III Part A LEP funding.
Guidance
Obligations by the LEA may include administration and indirect costs, and any repayment of funds. Administrative costs and indirect costs combined are capped at 2 percent of the LEA grant.
Note: An LEA may use no more than 2 percent of LEP student sub-grant for administrative costs and indirect costs (Title III, Section 3115[b]). The U.S. Department of Education’s 1997 guidance, Indirect Cost Determinations, Guidance for State and Local Government Agencies (referred to as the Blue Book) states that any “statutory or regulatory limitation applies to the combined claims for indirect costs and direct administration costs.” Please visit the CDE Title III Frequently Asked Questions Web page.
According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 CFR, Part 76, Section 707. Retrieve by Citation Web page is found at CFR (Outside Source).
CDE Program Staff Contact
Patty Stevens, Associate Governmental Programs Analyst, 916-323-5838, or pstevens@cde.ca.gov
Preloaded Data
The CARS will provide the 2011–12 Title III, Part A LEP Entitlement.
The CARS will automatically calculate the Total Year-to-Date Obligations.Procedures
| Step | Action | Program Instructions |
|---|---|---|
1 |
Enter the amount spent on Certificated Personnel Salaries. | Use the ESEA sections 3115 (d) as a guide to determine allowable expenditures. |
2 |
Enter the amount spent on Classified Personnel Salaries. | Use the ESEA sections 3115 (c)(1), 3115 (c)(2), and 3115 (d) as a guide to determine allowable expenditures. |
3 |
Enter the amount spent on Employee Benefits. | Use the ESEA sections 3115 (c)(1), 3115 (c)(2), and 3115 (d) as a guide to determine allowable expenditures. |
4 |
Enter the amount spent on Books and Supplies. | Use the ESEA sections 3115 (c)(1), 3115 (c)(2), and 3115 (d) as a guide to determine allowable expenditures. |
5 |
Enter the amount spent on Services and other Operating Expenditures. | Use the ESEA sections 3115 (c)(1), 3115 (c)(2), and 3115 (d) as a guide to determine allowable expenditures. |
6 |
Enter the total cost of proposed Administrative and Indirect costs. | The Administrative and other Indirect Costs must be within two percent of the entitlement. |
Error Messages
| Error Message | Resolution |
|---|---|
| Administrative and Indirect costs cannot be greater than 0.02 times the Proposed Entitlement. | Ensure that the Administrative and Indirect costs are within two percent of the Projected Entitlement. |
| The Proposed Entitlement for 2011–12 is greater than zero but the total Proposed Expenditures is zero and the Comment is blank. | Ensure that the Proposed Expenditures are correct. |
| The Proposed Expenditures must not be greater than the entitlement. | Ensure that the expenditures are correct. |
| There is a Proposed Entitlement for 2011–12, but the total Proposed Expenditures are zero and the Comment is blank. | Provide either the Proposed Expenditures or a Comment to explain why the entitlement will not be spent. |
| Books And Supplies Budget amount cannot be greater than the Proposed Entitlement. | Ensure that the Books And Supplies Budget is correct. |
| Classified Personnel Salaries Budget amount cannot be greater than the Proposed Entitlement. | Ensure that the Classified Personnel Salaries Budget is correct. |
| Certified Personnel Salaries Budget amount cannot be greater than the Proposed Entitlement. | Ensure that the Certified Personnel Salaries Budget is correct. |
| Employee Benefits Budget amount cannot be greater than the Proposed Entitlement. | Ensure that the Employee Benefits Budget is correct. |
| Services And Other Operating Expenditures Budget amount cannot be greater than the Proposed Entitlement. | Ensure that the Services And Other Operating Expenditures Budget is correct. |
