Data Collection Purpose
The purpose of this data collection is to allow the LEA to select allowable ranking and funding options and to enter school level student data. The information entered will be used to calculate eligibility and ranking for Economic Impact Aid and or Title I Part A school allocations.
Guidance
If a school grade level configuration is modified the LEA must initiate the CDS change process located at the CDE Schools and Districts Web page. The proper form may be found under the section "School and District Updates," "School Forms," then select "Change Request for a CDS Code" (form TSD-02). This form must be submitted to the CDE per instructions.
CDE Program Staff Contact
Title I: Larry Boese, Education Programs Consultant, 916-319-0257, lboese@cde.ca.gov
LEP: Mark Klinesteker, Education Programs Consultant, 916-319-0420, mklinesteker@cde.ca.gov
Preloaded Data
School Name and Code will be supplied by the CARS.
Low Grade Offered and High Grade Offered will be supplied by the CARS.
The number 1, 2, or 3 in the Grade Span Group identifies the grade-span designation for each school. This designation has been assigned by the CARS on the basis of the information on the CADS, Part I, pages 6 and 8. Generally, grade-span 1 is for elementary grades, grade-span 2 is for middle grades, and grade-span 3 is for high schools.
Qualifies for EIA: For a district school to qualify it must not be a locally funded charter and must qualify to receive EIA funding via the ConApp. It does not mean the school meets eligibility requirement. For a county office of education school to qualify it must be a juvenile court school.
The Projected SCE Students is calculated by the CARS and is the total of the low income, LEP and EDY students
The SCE Duplicated Student Count will be calculated by the CARS and is equal to the sum of projected low income + projected LEP + projected EDY. This field can not be overwritten. This column will not display if the LEA does not apply for Economic Impact Aid. This column will not display if the LEA selects Funding Method LEP Only. This column will not display data if the school is a locally funded charter.
Note: this data collection will not display if the LEA did not apply for either Economic Impact Aid and/or Title I Part A.
Note: The columns and student count options displayed below are based on the selections made. They are also displayed based on the school type and whether or not the school qualifies for Economic Impact Aid funding via the ConApp.
Procedures
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Click on the applicable Group By Grade Span option. |
An option must be selected. |
| 2 | Click on the drop-down menu to select the appropriate Low Income Measure option. | An option must be selected. |
| 3 | Enter the Comment if required. | If Composite is selected, an explanation must be provided detailing how the number is derived. |
| 4 | Funding Method: Select the appropriate option. This option will not display if the LEA does not apply for Economic Impact Aid. | This ranking determination is only applicable to Economic Impact Aid. |
| 5 | SCE Ranking Method. Select the appropriate option.
This option will not display if the LEA does not apply for Economic Impact Aid. |
This ranking determination is only applicable to Economic Impact Aid. This option will not display if the LEP Only Funding Method is selected. |
| 6 | Enter the Grade Span Group if a change is needed. | A grade span is supplied based on the school’s low and high grades offered. Allowable values are 1, 2 or 3. |
| 7 | Enter the Student Enrollment if a change is needed. | Student enrollment data are supplied from the CADS 2010–11 Free and Reduced-Price Meals school enrollment. Included are the numbers of children enrolled in each school, plus the number in each school attendance area that are not enrolled in public schools (e.g., students in private schools, dropouts). More recent data may be used to update student enrollment provided records are maintained to verify revisions. |
| 8 | Enter the Low Income Students if a change is needed.
This column will not display if the LEA does not apply for Title I Part A funds and selects Funding Method LEP Only. |
Low income is determined by the measure selected on the School Allocation Ranking Determinations screen. The number reflects prior year data submitted in the CADS 2010–11 Free and Reduced-Price Meals page. More recent data may be used to update student information provided records are maintained to verify revisions. |
| 9 | Enter the LEP Students if a change is needed.
This column will not display if the LEA does not apply for Economic Impact Aid. This column will not accept data if the school is a locally funded charter. |
The number of LEP students is supplied from the CADS 2010–11 EIA School Allocations LEA student count. LEA's may use more recent data to update student information provided records are maintained to verify revisions. |
| 10 | Enter the EDY Students if a change is needed.
This column will not display if the LEA does not apply for Economic Impact Aid. This column will not display if the LEA selects Funding Method LEP Only. This column will not accept data if the school is a locally funded charter. |
The number of EDY students is supplied from the CADS 2010–11 EIA School Allocations LEA student count. LEA's may use more recent data to update student information provided records are maintained to verify revisions. |
| 11 | Enter the SCE Students. | This column will not display if LEP Only is selected. |
Error Messages
| Error Message | Resolution |
|---|---|
| LEA shouldn't submit this form. If this error displays, please contact CARS Support Desk. | This data collection is not applicable, the LEA shouldn't submit this form. If this error message displays the LEA should report the error to the CARS Support Desk. |
| Funding Method is required. | If LEA is applying for EIA, then Funding Method is required for Districts and COEs. |
| Funding Method is not required. The LEA has not applied for EIA funding. If this error message displays the LEA should report the error to the CARS Support Desk. | LEP Only Funding only applies to EIA funds and is not applicable to Title I Part A School Allocation Plan. If this error message displays the LEA should report the error to the CARS Support Desk. |
| LEP student count is not required. The LEA has not applied for EIA funding. If this error message displays the LEA should report the error to the CARS Support Desk. | LEP student count only applies to EIA funds. This LEA is not applying for EIA. If this error displays, please contact CARS Support Desk. |
| Application for Funding must be certified before School Student Counts, Actuals. | Abide by Certification Dependency Sequence. |
| A SCE Ranking Method is missing. Either Count or Percent must be selected. | If Funding Method = SCE/LEP, then SCE Ranking Method is required. |
| School is missing. A school level record is missing for this data collection, if this error message displays verify the school record exists then reload the school file. | A school level record is missing for this data collection. If this error displays, please contact CARS Support Desk. |
| School must have an LEP Student Count.` | If LEA is applying for EIA, then LEP is required for all District schools and COE schools. |
| School the LEP Count cannot be greater than Enrollment. | The LEP Count cannot be greater than Enrollment. |
| School must have an EDY Student Count. | EDY Student Count is required when LEA is applying for EIA and selected LEPOnlyY = N. |
| School the EDY Count cannot be less than the LEP Count. | The EDY Count cannot be less than the LEP Count. |
| School the EDY Count cannot be greater than Enrollment. | The EDY Count cannot be greater that the total school enrollment count. |
| School must have a Grade Span Group assigned. | Grade Span Group is required when LEA selected GroupByGrdSpn=Y. |
| School is not a valid school for this LEA to serve. If this error displays, please contact CARS Support Desk. |
School is not a valid school for this LEA to serve. If this error message displays the LEA should report the error to the CARS Support Desk. |
| School the Low Income Count cannot be greater than Enrollment. | The Low Income Count cannot be greater that the total school enrollment count. |
| School must have a Projected Low Income Student Count greater than 0. | The LEA has applied for Title I Part A funds or has elected to allocate SCE funds. This is a required field. A value equal to or greater than zero (0) must be entered. |
