Data Collection Purpose
The purpose of this data collection is to collect final SDFSC expenditures and encumbrances and to calculate 2009–10 unspent funds.
CDE Program Staff Contact
Stephanie Papas, Education Programs Consultant, 916-445-8441, or spapas@cde.ca.gov
Preloaded Data
The 2009–10 Carryover Balance will be supplied by the CARS.
The 2008–09 Carryover will be calculated by the CARS.
The 2010–11 Title IV, Part A Available Funds will be calculated by the CARS.
The 2009–10 Carryover as of June 30, 2011 will be calculated by the CARS. Note: The LEA will be billed for the return of any 2009–10 Title IV funds not spent or obligated by September 30, 2011.
The 2009–10 Carryover as of September 30, 2011 will be calculated by the CARS.
Procedures
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the 2010–11 Transferred In. | These funds are part of the total resources obligated to be used to implement Title IV requirements. |
| 2 | Enter the 2010–11 Transferred Out. | This amount may not exceed 50 percent of the 2009–10 Title IV entitlement. Note: If a district has been identified as a PI LEA under the Elementary and Secondary Education Act (ESEA) Section 1116, only 30 percent of the funds may be transferred and those funds may only be used for Program Improvement (PI) activities. |
| 3 | Enter the 2010–11 Rural Education Achievement Program (REAP) Funds Transferred In. | Note: Questions regarding REAP-flex or REAP-eligibility should be directed to Robert Storelli in the High Priorities Schools Office at 916-319-0482. |
| 4 | Enter the 2010–11 REAP Funds Transferred Out. | Note: Questions regarding REAP-flex or REAP-eligibility should be directed to Robert Storelli in the High Priorities Schools Office at 916-319-0482. |
| 5 | Enter the Expenditures and Encumbrances from July 1, 2010 through June 30, 2011. | It is highly recommended that program and fiscal staff confer prior to completing this page so that expenditures on prior year activities are properly reflected in both the SACS and the Consolidated Application (ConApp). |
| 6 | Enter the 2010–11 Expenditures and Encumbrances from July 1, 2010 through September 30, 2011. | Note: Expenditures reported will be compared with the expenditures reported through the Standardized Account Code Structure (SACS). The LEAs will be asked to explain discrepancies in expenditure reporting between these two media types. |
Error Messages
| Error Message | Resolution |
|---|---|
| The amount transferred out cannot exceed 50 percent of the 2009–10 carryover balance. | Transferred out must be less than or equal to 50 percent of the 2009–10 Carryover balance. |
| 12 month expenditures and encumbrances cannot be greater than the 2010–11 Available Funds. | 12 month expenditures and encumbrances must be less than or equal to the 2010–11 Available Funds. |
| 15 month expenditures and encumbrances cannot be greater than the 2010–11 Available Funds. | 15 month expenditures and encumbrances must be less than or equal to the 2010–11 Available Funds. |
