Data Collection Purpose
The 2010–11 Title I, Part A, Carryover must be completed by all LEAs with Title I, Part A allocations.
Guidance
Section 1127(a) of Title I of the ESEA limits the amount of Title I, Part A funds an LEA may carry over from one fiscal year’s allocation not more than 15 percent of the total Title I, Part A funds allocated to the LEA for that fiscal year. The law allows a state educational agency (SEA) to grant an LEA a waiver of this carryover limit if: (1) the LEA’s request is reasonable and necessary, or (2) a supplemental Title I, Part A appropriation becomes available. The SEA may grant such a waiver once in three years.
According to non-regulatory guidance regarding Title I, Part A waivers, the U.S. Department of Education (ED) approved a waiver to allow the CDE to waive the once in a three year restriction and to grant a waiver to LEAs that need the additional waiver due to the American Recovery and Reinvestment Act (ARRA) supplemental funds. This receipt of the one-time waiver allowed LEAs that received a carryover waiver in either of the previous two years to be eligible to apply for a waiver to carry over 2009–10 funds to fiscal year 2010–11, providing an LEA received ARRA funds.
The ED waiver also lifts the once-in-three-year restriction for Title I, Part A carryover waivers for the fiscal year 2010–11 allocation. LEAs with carryover waivers in the last two years will again be eligible to apply for a waiver to carry over the 2010–11 funds exceeding the 15 percent carryover limit into the fiscal year 2011–12, provided an LEA received the one-time supplemental allocation of 2009–10 ARRA funds. Thus, it is possible for an LEA to receive carryover waivers for three consecutive years. For example, an LEA that had received a waiver of the carryover limitation with respect to fiscal year (FY) 2008 allocation (under the once in a three year restriction, prior to ARRA) was again, able to receive a waiver for the 2009–2010 allocation. The same LEA may also be able to receive a waiver for the third time to carry over FY 2010–2011 allocation, provided that the excess Title I, Part A carryover funds are as a result of the supplemental ARRA funds.
Note: The waiver must be approved before the LEA can spend the carryover funds that are in excess of the 15 percent limit.
If an LEA received a waiver in the last two years and did not receive supplemental allocation of Title I, Part A ARRA funds, the LEA is subject to the once in a three year restriction and is not allowed to carry over funds exceeding the 15 percent limit. The CDE will bill the LEA for the amount exceeding the 15 percent carryover limit.
CDE Program Staff Contact
Jyoti Singh, Education Programs Consultant, 916-319-0372, jysingh@cde.ca.gov
Procedures
Note: Click on the “Save” button to recalculate.
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the 2010–11 Title I, Part A, Expenditures and Encumbrances as of June 30 for the period of July 1, 2010 through June 30, 2011, including the amount of previous year’s carryover spent. | Please see the Program Guidance document to determine which obligations or encumbrances should be included on this line. |
| 2 | All LEAs must enter the 2010–11 Title I, Part A, Expenditures and Encumbrances for the period of July 1, 2010 through September 30, 2011. (For the entire15 months, not just for the 3 months, include prior year carryover spent during this time). This amount cannot be less than the expenditure amount as of June 30, 2011. If the carryover amount as of June 30, 2011 is less than 15 percent, the LEAs may enter the same expenditure amount that is entered for June 30, 2011. | Only 2009–2010 carryover expenditures and 2010–11 grant expenditures and encumbrances are reported on this line. No expenditures for the new grant (2011–12) are reported on this line.
Please see the Program Guidance document to determine which obligations or encumbrances should be included on this line. |
| 3 | Complete as many of the six Major Activity Description comment areas as needed. | Describe major activities to be funded by the 2010–11 Carryover as of September 30, 2011 amount, not just for the amount exceeding the 15 percent carryover limit. Each activity must be clearly stated along with the amount of carryover funds budgeted for the activity.
The completion of the Waiver Request is not an automatic approval of the waiver request. The CDE will send a formal approval or denial notification for this waiver request. |
| 4 | Enter the Budgeted Amount. | Enter the amount of carryover funds budgeted for each of the major activities described. The total amount budgeted must equal the amount of carryover as of September 30, 2011. |
Error Messages
| Error Message | Resolution |
|---|---|
| Expenditures and encumbrances as of June 30, 2011 cannot be greater than Title I Part A available allocation. | Expenditures and encumbrances as of June 30, 2011 cannot be greater than Title I Part A available allocation. |
| Expenditures and encumbrances as of September 30, 2011 cannot be greater than Title I Part A available allocation. | Expenditures and encumbrances as of September 30, 2011 cannot be greater than Title I Part A available allocation. |
| Title I, Part A LEA Allocations has been certified with data from this form. After certifying this data, Title I, Part A LEA Allocations must be saved and certified again. | Title I, Part A LEA Allocations has been certified with data from this form. After certifying this data, Title I, Part A LEA Allocations must be saved and certified again. |
| Expenditures and encumbrances as of September 30, 2011 cannot be zero. | Expenditures and encumbrances as of September 30, 2011 cannot be zero. |
| The total waiver budgeted amount must equal the 2010–11 carryover amount as of September 30, 2011. | If the total waiver budgeted amount is greater than zero it must equal the 2010–11 carryover amount as of September 30, 2011. |
| LEA received less than $50,000 in Title I Part A funds, a waiver is not applicable. | If September carryover percentage is greater than or equal to 15 percent and LEA entitlement plus transfer in is less than or equal to $50,000 a waiver is not applicable. |
| LEA is not eligible for a waiver. LEA did not receive ARRA funds and has previously applied for and received a waiver in the last two years. CDE will invoice the LEA to return funds exceeding the 15 percent carryover limit. | If September carryover percentage is greater than or equal to 15 percent and LEA entitlement plus transfer in is less than or equal to $50,000 and LEA is on the ineligible list the LEA is eligible to complete a waiver. |
| LEA is eligible for a waiver. If the waiver is not completed CDE will invoice the LEA to return funds exceeding the 15 percent carryover limit. | If September carryover percentage is greater than or equal to 15 percent and LEA entitlement plus transfer in is less than or equal to $50,000 and LEA is eligible to complete a waiver and total budgeted equals zero. |
| A waiver description is required. | If Waiver Amount is greater than zero, then Waiver Item Description cannot be blank. |
