Data Collection Purpose
The purpose of this data collection is to calculate the full Title I Part A allocation available to the LEA.
Guidance
Charges by the district may include administrative costs, including indirect costs, and any repayment of funds.
Reminder: The Title 1 Part A allocation now includes the funds generated by the Neglected student count. These funds are part of the total Title Part A allocation. LEAs can set aside funds for Neglected student populations on the Required Reservations screen.
CDE Program Staff Contact
Monique Moton, Education Programs Consultant, 916-319-0733, mmoton@cde.ca.gov
Preloaded Data
The CARS will provide the amount of the Title I, Part A, Entitlement.
The CARS will provide the Transferred in amount.
The CARS will provide the 2011–12 Entitlement After Transfers.
The 2011–12 Total Allocation will be automatically calculated by the CARS.
The 2011–12 Title I, Part A Adjusted Allocation will be automatically calculated by the CARS.
The 2011–12 Approved Indirect Cost Rate will be supplied by the CARS for assistance in determining the allowable indirect cost and administration reservations.
The Recommended Indirect Cost Reservation amount will be supplied by the CARS.
The Recommended Administration Reservation amount will be supplied by the CARS.
Procedures
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the 2010–11 Carryover. | The LEAs have the option of reporting either the June 30 or September 30 Carryover amount. |
| 2 | Enter the Repayment of Funds to be repaid from the LEA in response to a fiscal audit, a CPM Review, or a complaint investigation. | The amount must equal the determination made from the foregoing processes. |
| 3 | Compute and enter the amount of Indirect Cost Reservation. | The ICR for federal programs is a rate previously approved by the CDE through the use of the SACS software ICR worksheet (Form ICR). Final approved rates are posted on the CDE ICR Web page. |
| 4 | Compute and enter the amount of Administrative Reservation, up to a total of 15 percent for both the Indirect Cost and Administrative Reservations. | Whether the LEA consolidates Title I, Part A, funds with other ESEA programs or not, the maximum reservation allowable for administrative costs is 15 percent (the total of the Indirect Cost and Administrative Reservations). The 15 percent is to be used for activities or services that are not direct services to students at the school sites. The EC Section 63001 requires LEAs to utilize no less than 85 percent at school sites for direct services to students, regardless of whether the services are centralized at the LEA level, managed by the school, or funded through LEA reservations. |
Error Messages
| Error Message | Resolution |
|---|---|
| The carryover amount must equal the either the 12 or 15 month carryover amount. | The carryover amount must equal the prior year's 12 Month Carryover Amount or the 15 Month Carryover Amount. |
| The Administrative Reservations Amount plus Indirect Cost Amount exceeds the allowable 15 percent for administrative costs. | The administration reservation amount cannot be greater than calculated admin reservation amount (calculated admin reservation amount = (0.1500 - (indirect cost reservation amount / LEA total allocation)) x entitlement after transfers). |
| 2010-11 Title I, Part A Carryover must be certified before this submission. | If LEA had Title I, Part A entitlement in Prior Year, then Title I, Part A Carryover must be certified before this data collection. |
| This LEA has filled out the Federal Transferability form, it must be certified before this submission. | If Federal Transferability exists and is a draft, Federal Transferability must be certified before this data collection. Currently Certification Dependencies do not handle conditional dependencies. |
| The Indirect Cost Reservation exceeds the maximum allowable amount. | The Indirect Cost Reservation exceeds the maximum allowable amount. |
