Data Collection Purpose
The purpose of this data collection is to allow the LEA to select options which will determine the ranking and funding requirements for Title I, Part A.
Guidance
If a school grade level configuration is modified the LEA must initiate the CDS change process located at the CDE Schools and Districts Web page. The proper form may be found under the section "School and District Updates," "School Forms," then select "Change Request for a CDS Code" (form TSD-02). This form must be submitted to the CDE per instructions.
CDE Program Staff Contact
Don Taylor, Education Programs Consultant, 916-319-0296, dtaylor@cde.ca.gov
Preloaded Data
The Name of School and CDS Code is retrieved from the School Student Counts data entry form.
The number 1, 2, or 3 in Grade Span Group column identifies the grade-span designation for each school. This designation has been assigned by the CARS on the basis of the information in the LEA's enrollment data and Free and Reduced Price Meals Program report. Grade-span 1 is for elementary grades, grade-span 2 is for middle grades, and grade-span 3 is for high schools.
The Projected Enrollment data was entered on the School Student Counts screen.
The Projected Low Income Students data was entered on the School Student Counts screen.
The CARS will calculate the Low Income Percent.
Eligible: Indicates whether the school is Eligible for Title I, Part A funding. A school is eligible if the school’s low income percent is equal to or greater than district low income percent.
Funding Required: Indicates whether Title I funding is required for this school. Funding is required if the school’s low income percent is equal to or greater than 75 percent.
The Ranking is only used to determine eligibility for Title I funds.
Note: This data collection will not display if the LEA did not apply for Title I Part A.
Note: Additional Information on grade-span option: The Educational Data Management Division within the CDE has established the following designations of grade-spans based upon the grades served by a school.
| Grades | Grades Span | Grades | Grades Span | Grades | Grades Span | Grades | Grades Span |
|---|---|---|---|---|---|---|---|
| KK-KK | 1 | 01-11 | 3 | 04-04 | 1 | 06-12 | 3 |
| KK-01 | 1 | 01-12 | 3 | 04-05 | 1 | 07-07 | 2 |
| KK-02 | 1 | 02-02 | 1 | 04-06 | 1 | 07-08 | 2 |
| KK-03 | 1 | 02-03 | 1 | 04-07 | 1 | 07-09 | 2 |
| KK-04 | 1 | 02-04 | 1 | 04-08 | 2 | 07-10 | 3 |
| KK-05 | 1 | 02-05 | 1 | 04-09 | 2 | 07-11 | 3 |
| KK-06 | 1 | 02-06 | 1 | 04-10 | 3 | 07-12 | 3 |
| KK-07 | 1 | 02-07 | 1 | 04-11 | 3 | 08-08 | 2 |
| KK-08 | 1 | 02-08 | 2 | 04-12 | 3 | 08-09 | 2 |
| KK-09 | 2 | 02-09 | 2 | 05-05 | 1 | 08-10 | 3 |
| KK-10 | 3 | 02-10 | 2 | 05-06 | 1 | 08-11 | 3 |
| KK-11 | 3 | 02-11 | 2 | 05-07 | 2 | 08-12 | 3 |
| KK-12 | 3 | 02-12 | 2 | 05-08 | 2 | 09-09 | 3 |
| 01-01 | 1 | 03-03 | 1 | 05-09 | 2 | 09-10 | 3 |
| 01-02 | 1 | 03-04 | 1 | 05-10 | 3 | 09-11 | 3 |
| 01-03 | 1 | 03-05 | 1 | 05-11 | 3 | 09-12 | 3 |
| 01-04 | 1 | 03-06 | 1 | 05-12 | 3 | 10-10 | 3 |
| 01-05 | 1 | 03-07 | 2 | 06-06 | 1 | 10-11 | 3 |
| 01-06 | 1 | 03-08 | 2 | 06-07 | 2 | 10-12 | 3 |
| 01-07 | 1 | 03-09 | 2 | 06-08 | 2 | 11-11 | 3 |
| 01-08 | 1 | 03-10 | 3 | 06-09 | 2 | 11-12 | 3 |
| 01-09 | 2 | 03-11 | 3 | 06-10 | 3 | 12-12 | 3 |
| 01-10 | 3 | 03-12 | 3 | 06-11 | 3 | N/A | N/A |
Procedures
| Step | Action | Program Instructions |
|---|---|---|
1 |
Click on Fund Flag if the school will be receiving Title l funds. | If the LEA is allocating funds to an eligible school the Fund Flag must be checked in order for an allocation to be entered. |
2 |
Enter an Exception Reason if an exception to funding is needed. | If the LEA will not be allocating Title I Part A funds to a school that is eligible and cannot be skipped, or is funding an ineligible school, then the LEA must indicate the reason by using the appropriate Exception Reason. |
3 |
Enter a Comment to provide any needed documentation. | Provide a Comment to provide any needed documentation. |
Error Messages
Error Message |
Resolution |
|---|---|
| School: must be funded or a valid Exception Reason must be entered. | The school meets Title I Part A low income eligibility and can not be skipped. If the LEA will not be allocating Title I Part A funds the LEA must indicate, with the appropriate Exception Reason, why it will not be allocating Title I Part A funds the school. |
| School: is not eligible for Title I Part A funding without a valid Exception Reason. | A school must meet low income edibility requirements before an LEA can elect to allocate Title I Part A funds. If the school meets specific exception criteria, an exception code must be entered. |
| School: is funded before a school with a higher Low Income Percent. An Exception Reason must be provided. | The school meets Title I Part A low income eligibility based on district-wide low income percent, and can not be skipped. If the LEA will not be allocating Title I Part A funds the LEA must indicate, with the appropriate Exception Reason, why it will not be allocating Title I Part A funds the school. |
| School: is funded before a school with a higher Low Income Percent in the same grade span group. An Exception Reason must be provided. | The school meets Title I Part A low income eligibility, based on grade span low income percent, and can not be skipped. If the LEA will not be allocating Title I Part A funds the LEA must indicate, with the appropriate Exception Reason, why it will not be allocating Title I Part A funds the school. |
| School: has a Low Income Percentdistrict-wide average. If the LEA is choosing to allocate fund the school, the 125 percent allocation rule should be applied. | This is a warning only. A LEA may serve a 35 percent if the district average is below 35 percent. If the LEA is choosing to allocate fund to a school(s) that meets this criteria, the 125 percent allocation rule should be applied. |
| School: has an invalid Exception reason. | The LEA has entered an invalid exception code, or the school does not meet the requirements of the exception code entered. |
| School: is not a middle or high school. Exception Reason F - Feeder Pattern only applies to middle and high schools. | The school is not a middle or high school. Feeder pattern exception only applies to middle and high schools. |
| The Exception Reason entered for School: requires a comment providing an explanation of the Exception Reason. | A comment must accompany Exception Codes C - Other Funding, F - Feeder Pattern and B - Magnet School. |
| School: low income percentage is not below the district-wide low income percent. Exception Reason B -Magnet School is not a valid code. | The school's low income percent is not below the district-wide average. The school does not meet the requirements for Exception Reason B -Magnet School. |
| School: low income percentage is not below 35 percent. Exception Reason E -Grandfather Provision is not a valid code. | The school's low income percentage is not below 35 percent as such it does not meet the requirements for Exception Reason E -Grandfather Provision. |
| School: Exception Reason E -Grandfather Provision is not a valid code. The school did not receive a Title I Part A allocation during the prior fiscal year. | The school did not receive a Title I Part A allocation during the prior fiscal year. Exception Reason E -Grandfather Provision is not a valid code. |
| School: Exception Reason E -Grandfather Provision is not a valid code. The school cannot use the Grandfather Provision for two consecutive fiscal years. | The school used Exception Reason E -Grandfather Provision during the last fiscal year. The school cannot use the Grandfather Provision for two consecutive fiscal years. Exception Reason E -Grandfather Provision is not a valid code. |
| School: low income percentage is not below the district-wide low income percent and equal to or greater than 35 percent. Exception Reason A -Meets 35 percent low income requirement is not a valid code. | Exception Reason A -Meets 35 percent low income requirement is only valid if the school's low income percentage is below the district-wide low income percent and above 35 percent. |
| School: low income percentage is not equal to or greater than 25 percent. Exception Reason D -Desegregation Waiver is not a valid code. | Exception Reason D -Desegregation Waiver is only valid if the school's low income percentage is equal to or greater than 25 percent. |
| School: is not a valid school for this LEA to serve. This may occur if a batch file includes a school not in the original school display list. | The school listed is not a valid school for this LEA to serve. This may occur if a batch file includes a school not in the original school display list. |
| Data is missing for school: A record for all attendance areas schools must be submitted. | A school level record is missing for this data collection, if this error message displays, verify the school record exists then reload the school file. |
| School: <<SchoolName>> (<<CDSCode>>) must be funded or an Exception Reason "A" provided, indicating "Other Funding". | The school meets Title I Part A low income eligibility and can not be skipped. If the LEA will not be allocating Title I Part A funds the LEA must indicate, with the appropriate Exception Reason, why it will not be allocating Title I Part A funds the school. |
