Data Collection Purpose
A report of year-to-date obligations by activity.
Guidance
The LEA must report year to date obligations for the period of July 1, 2011 through December 31, 2011 from the Title III, Part A Immigrant Student Sub-grant program entitlement.
Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 905 found at CSAM (Posted 12-Jul-2011; PDF; 3MB; 635pp.). For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780 found at CSAM (Posted 12-Jul-2011; PDF; 3MB; 635pp.).
According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 CFR, Part 76, Section 707. Retrieve by Citation Web page is found at CFR (Outside Source).
CDE Program Staff Contact
Jim Shields, Associate Governmental Programs Analyst, 916-319-0267, or jshields@cde.ca.gov
Preloaded Data
The CARS will supply the 2011–12 Title III Part A Immigrant Entitlement.
The CARS will supply the Total Year-to-Date Obligations.
Procedures
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the year to date amount spent on Certificated Personnel Salaries. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 2 | Enter the year to date amount spent on Classified Personnel Salaries. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 3 | Enter the year to date amount spent on Employee Benefits. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 4 | Enter the year to date amount spent on Books and Supplies. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 5 | Enter the year to date amount spent on Services and other Operating Expenditures. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 6 | Enter the year to date amount spent on Administrative and Indirect Costs. | Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 905 found at
CSAM (Posted 12-Jul-2011; PDF; 3MB; 635pp.).
For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780 found at CSAM (Posted 12-Jul-2011; PDF; 3MB; 635pp.). |
Error Messages
| Error Message | Resolution |
|---|---|
| Administrative and Indirect Costs that are more than 15 percent of the Entitlement will be reviewed by the CDE to determine reasonableness. | Ensure that the Administrative and Indirect Costs are appropriate. |
| Classified Personnel Salaries obligation amount cannot be greater than the entitlement. | Classified Personnel Salaries obligation amount cannot be greater than the entitlement. |
| Certificated Personnel Salaries obligation amount cannot be greater than the entitlement. | Certificated Personnel Salaries obligation amount cannot be greater than the entitlement. |
| Administrative And Indirect Costs obligation Amount cannot be greater than the entitlement. | Administrative And Indirect Costs obligation Amount cannot be greater than the entitlement. |
| Services And Other Operating Expenditures obligation amount cannot be greater than the entitlement. | Services And Other Operating Expenditures obligation amount cannot be greater than the entitlement. |
| Books And Supplies obligation amount cannot be greater than the entitlement. | Books And Supplies obligation amount cannot be greater than the entitlement. |
| Employee Benefits obligation amount cannot be greater than the entitlement. | Employee Benefits obligation amount cannot be greater than the entitlement. |
| The year-to-date obligation total cannot be greater than the entitlement. | The year-to-date obligation total cannot be greater than the entitlement. |
| The year-to-date obligation total should be greater than zero. | The year-to-date obligation total should be greater than zero. |
