Data Collection Purpose
The LEA must report year to date obligations for the period of July 1, 2010 through December 30, 2011 from the Title III, Part A Immigrant Student Sub-grant program entitlement.
Guidance
Obligations by the LEA may include administration and indirect costs, and any repayment of funds. Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the California School Accounting Manual (CSAM) Procedure 905 found at CSAM (Posted 07-Dec-2011; PDF; 3MB; 635pp.). For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780 found at CSAM (Posted 07-Dec-2011; PDF; 3MB; 635pp.).
According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 Code of Federal Regulations (CFR), Part 76, Section 707. Retrieve by Citation Web page is found at CFR (Outside Source).
CDE Program Staff Contact
Jim Shields, Associate Governmental Programs Analyst, 916-319-0267, or jshields@cde.ca.gov
Preloaded Data
The CARS will supply the 2010–11 Title III Part A, Immigrant Entitlement.
The CARS will supply the Total Year-to-Date Obligations.
Procedures
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the year to date amount spent on Certificated Personnel Salaries. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 2 | Enter the year to date amount spent on Classified Personnel Salaries. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 3 | Enter the year to date amount spent on Employee Benefits. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 4 | Enter the year to date amount spent on Books and Supplies. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 5 | Enter the year to date amount spent on Services and other Operating Expenditures. | Use the ESEA sections 3115 (e)(1) as a guide to determine allowable obligations. |
| 6 | Enter the year to date amount spent on Administrative and Indirect Costs. | Administrative costs include both direct and indirect costs. Administrative costs are any costs, indirect or direct, that are administrative in nature and support the management of a program. For more information regarding administrative costs, please access the CSAM Procedure 905 found at CSAM (Posted 07-Dec-2011; PDF; 3MB; 635pp.).
For LEAs who consolidate administrative funds, the maximum amount available for administrative costs is what is reasonable and necessary for the proper and efficient administration of the programs provided that the LEA budgets and expends at least 85 percent of the grant amounts at school sites for direct services to pupils. For more information regarding consolidation of administrative funds, please access the CSAM Procedure 780 found at CSAM (Posted 07-Dec-2011; PDF; 3MB; 635pp.). Administrative and indirect costs that are more than 15 percent of the entitlement will be reviewed by the CDE to determine reasonableness. |
Error Messages
| Error Message | Resolution |
|---|---|
| Classified Personnel Salaries obligation amount cannot be greater than the entitlement. | Classified Personnel Salaries obligation amount cannot be greater than the entitlement. |
| Certificated Personnel Salaries obligation amount cannot be greater than the entitlement. | Certificated Personnel Salaries obligation amount cannot be greater than the entitlement. |
| Employee Benefits obligation amount cannot be greater than the entitlement. | Employee Benefits obligation amount cannot be greater than the entitlement. |
| Books And Supplies obligation amount cannot be greater than the entitlement. | Books And Supplies obligation amount cannot be greater than the entitlement. |
| Services And Other Operating Expenditures obligation amount cannot be greater than the entitlement. | Services And Other Operating Expenditures obligation amount cannot be greater than the entitlement. |
| Administrative And Indirect Costs obligation Amount cannot be greater than the entitlement. | Administrative And Indirect Costs obligation Amount cannot be greater than the entitlement. |
| Reporting zero obligations will require a review by the CDE. | Ensure that the year to date obligations are correct. |
| Administrative and Indirect Costs that are more than 15 percent of the entitlement will be reviewed by the CDE to determine reasonableness. | Ensure that the Administrative and Indirect Costs are appropriate. |
| The year-to-date obligation total cannot be greater than the entitlement. | The year-to-date obligation total cannot be greater than the entitlement. |
| The year-to-date obligation total should be greater than zero. | The year-to-date obligation total should be greater than zero. |
