Data Collection Purpose
The LEA must report year to date obligations for the period of July 1, 2010 through December 30, 2011 from the Title III, Part A Limited English Proficient (LEP) Student Sub-grant program entitlement.
Guidance
Obligations by the LEA may include administration and indirect costs, and any repayment of funds. Administrative costs and indirect costs combined are capped at 2 percent of the LEA grant.
Note: An LEA may use no more than 2 percent of LEP student sub-grant for administrative costs and indirect costs (Title III, Section 3115[b]). The U.S. Department of Education’s 1997 guidance, Indirect Cost Determinations, Guidance for State and Local Government Agencies (referred to as the Blue Book) states that any “statutory or regulatory limitation applies to the combined claims for indirect costs and direct administration costs.” Please visit the CDE Title III Frequently Asked Questions Web page.
According to the CSAM, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to 34 CFR, Part 76, Section 707. Retrieve by Citation Web page is found at CFR (Outside Source).
CDE Program Staff Contact
Patty Stevens, Associate Governmental Programs Analyst, 916-323-5838, or pstevens@cde.ca.gov
Preloaded Data
The CARS will supply the 2010–11 Title III Part A LEP Entitlement.
The CARS will supply the Total Year-to-Date Obligations.
Procedures
| Step | Action | Program Instructions |
|---|---|---|
| 1 | Enter the year to date amount spent on Certificated Personnel Salaries. | Use the ESEA sections 3115 (c)(1), 3115 (c )(2), and 3115 (d) as a guide to determine allowable expenditures. |
| 2 | Enter the year to date amount spent on Classified Personnel Salaries. | Use the ESEA sections 3115 (c)(1), 3115 (c )(2), and 3115 (d) as a guide to determine allowable expenditures. |
| 3 | Enter the year to date amount spent on Employee Benefits. | Use the ESEA sections 3115 (c)(1), 3115 (c )(2), and 3115 (d) as a guide to determine allowable expenditures. |
| 4 | Enter the year to date amount spent on Books and Supplies. | Use the ESEA sections 3115 (c)(1), 3115 (c )(2), and 3115 (d) as a guide to determine allowable expenditures. |
| 5 | Enter the year to date amount spent on Services and other Operating Expenditures. | Use the ESEA sections 3115 (c)(1), 3115 (c )(2), and 3115 (d) as a guide to determine allowable expenditures. |
| 6 | Enter the year to date amount spent on Administrative and other Indirect Costs. | The Administrative and other Indirect Costs must be within two percent of the projected entitlement. |
Error Messages
| Error Message | Resolution |
|---|---|
| Administrative and other Indirect Costs cannot be greater than 0.02 times the projected entitlement. | Ensure that the Administrative and other Indirect Costs are within two percent of the projected entitlement. |
| Reporting zero obligations will require a review by the CDE. | Ensure that the year to date obligations are correct. |
| The obligations must not be greater than the entitlement. | Ensure that the year to date obligations are correct. |
| Classified Personnel Salaries obligation amount cannot be greater than the entitlement. | Classified Personnel Salaries obligation amount cannot be greater than the entitlement. |
| Certificated Personnel Salaries obligation amount cannot be greater than the entitlement. | Certificated Personnel Salaries obligation amount cannot be greater than the entitlement. |
| Employee Benefits obligation amount cannot be greater than the entitlement. | Employee Benefits obligation amount cannot be greater than the entitlement. |
| Books And Supplies obligation amount cannot be greater than the entitlement. | Books And Supplies obligation amount cannot be greater than the entitlement. |
| Services And Other Operating Expenditures obligation amount cannot be greater than the entitlement. | Services And Other Operating Expenditures obligation amount cannot be greater than the entitlement. |
| The year-to-date obligation total cannot be greater than the entitlement. | The year-to-date obligation total cannot be greater than the entitlement. |
| The year-to-date obligation total should be greater than zero. | The year-to-date obligation total should be greater than zero. |
