To: Local Educational Agency (LEA) Staff
From: Consolidated Application and Reporting System (CARS) Project Team
Date: May 11, 2012
Spring 2012 ScheduleWe are taking a phased approach to releasing the Spring 2012 data collections. In Phase I, targeted for release on June 8, 2011, we will release those data collections that are associated with the 2010-11 Expenditure Reports, the 2011-12 Expenditure Reports and the 2012-13 Application for Funding first. Phase II, which is targeted for September 2012, would include data collections for the 2011-12 End of Year program reports (e.g., the Title I Part D student vocational outcomes).
Spring 2012 Phase I – Data Collections – Targeted for release on June 8, 2012
2010-11 Data Collections (Reporting)
- Title III, Part A Immigrant Year-to-Date (YTD) Obligations Report (24 month)
- Title III, Part A Limited English Proficient (LEP) YTD Obligations Report (24 month)
2011-12 Data Collections (Reporting)
- Title III, Part A Immigrant YTD Obligations Report (12 month)
- Title III, Part A LEP YTD Obligations Report (12 month)
- Free or Reduced Price Meal Report
2012-13 Data Collections (Application for Funding)
- Certification of Assurances
- Protected Prayer
- Application for Funding
- Other Elementary and Secondary Education Act Nonprofit Private School Participation
- Title I Part A Nonprofit Private School Participation
- Economic Impact Aid (EIA) School Allocation Plan
- Title I Part A School Allocation Plan
- Title III Part A Immigrant Proposed Obligations
- Title III Part A LEP Proposed Obligations
Spring 2012 Phase II – Data Collections – Targeted for release September 2012
2010-11 Data Collections (Reporting)
- Title II, Part A Fiscal YTD Expenditure Report (24 month)
2011-12 Data Collection (End of Year Reporting)
- Title I Part A Parent Involvement - LEA level
- Title I Part A Parent Involvement - School level
- Title I Part A Funded School Staff Report
- Title I Part A Target Assistance School Staff Report
- Title I Part A Private Non-Profit School Student Demographics
- Title I Part A Target Assistance School Service Report
- Title I Part A Program Improvement (PI) School Activities
- Title I Part A PI School Activities Student Participation
- Title I Part A PI Activities Compliance
- Title I Part A PI Expenditure Reporting (12 month)
- Title I Part D Annual Facilities Report
- Title I Part D Annual Offerings and Outcome Report
- Title I Part D Annual Academic Performance Report
- Title II Part A School Class Size Reduction Report
- Title II Part A Fiscal YTD Expenditure Report (12 month)
- Title III Part A Immigrant Fiscal YTD Expenditure Report (12 month)
- Title III Part A LEP Fiscal YTD Expenditure Report (12 month)
- Title III Part A LEP Private School Reimbursement Report
- Title VI Rural Low-Income Schools (RLIS) End of Year (EOY) Report
Improving CARS Support
We are doing our best to handle the high volume of service requests. One way you can help us to improve our response time is to provide a short description of your issue within the subject line of your e-mail when e-mailing the Consolidated Application (ConApp) Support Desk. This will help us to quickly prioritize service requests.
Here are some examples of good subject line entries:
- 2011-12 EIA LEA Allocations
- 2011-12 Title I, Part A LEA Allocations
- LEA User Administrator logon
- How do I assign the “Authorized Representative” role?
Here are some examples of subject line entries that are not very helpful:
- Centralized Authentication System question
- CARS question
Frequently Asked Questions
Q: I'm trying to complete my 2011-12 Title I, Part A LEA Allocations and keep getting error message: “The carryover amount must equal either the 12 or 15 month carryover amount.”
A: You must complete the 2010-11 Title I, Part A Carryover first. If you did not then you must enter an amount equal to either the 12 or 15 month carryover amount. You can copy the amount from the carryover data collection and paste it the LEA allocations form.
Q: I entered the 2010-11 Expenditures and encumbrances but my carryover is showing 100 percent and the system is telling me I have to complete a waiver. My carryover percent should be under 15 percent.
A: You must enter the whole amount of your expenditures and encumbrances on the September 2011 line then hit recalculate. If you expended everything by June, you still have to enter the amount in September. The waiver is based on the September carryover.
Q: I completed the waiver, why am I still getting this message: “Note: LEA is eligible for a waiver. If the waiver is not completed, the California Department of Education will invoice the LEA to return funds exceeding the 15 percent carryover limit.
A: The message is just a note; it will not prevent you from certifying the data collection. If you have completed the waiver you can ignore the note.
Q: Do I have to complete Section 2141 in 2011-12 Title II, Part A LEA Allocations and Reservations?
A: Section 2141 displays for all LEAs. The Title II, Part A program staff provided a list of LEAs who are required to complete the section. Only those LEAs on the list must complete the section. If you are not sure whether you need to complete the section, hit Save, and if a warning message appears, then you must complete it. If you did receive a warning message, you will not be able to certify the data collection until the section is completed. If you do not receive a warning message you can ignore the section.
Q: On Title I, Part A School Allocations I have a school with a low income percent of 48 percent yet the Eligible flag is set to “N”. Why is this school not eligible?\
A: All schools with a low income percent equal to or greater than the district low income percent have Eligible flags set to “Y”. The school in question is below the district low income percent. You can still fund the school but you will have to use the exception code “a - Meets 35 percent Low Income Requirement.”
Quick Links Added to ConApp Related Web Pages
You may notice that we recently added some quick links to the top of the ConApp related web pages. We hope these links will make it easier for you to navigate through the content more quickly.
CARS Logon Page
The web address for the CARS screen is on the CARS Logon Web page.
For More Information on CARS
You can find more information on the CARS Web page.