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CARS Update Flash #16

Memo to LEA representatives about the closing date of the Consolidated Application (ConApp) Winter release, the release of the ConApp Spring 2012-13 Phase I, the FRPM data collection and when data collections will no longer be accessible.

To:            Local Educational Agency (LEA) Staff

From:       Consolidated Application and Reporting System (CARS) Project Team

Date:        June 18, 2012

2011-12 Winter Release data collections will close on June 29, 2012

The Winter release data collections will close on June 29, 2012. The data collections closed will include the data collections with migrated Consolidated Application Data System data.

Important Note: When the data collections are closed the forms are no longer available for data entry or to certify. All draft data is deleted from the database. Certified data will remain available on the Reports tab.

Title I, Part A Notification of Authorization of School Wide Program will remain open and available under the Data Entry Form tab.

CARS Spring 2012-13 Phase I has been released

What has changed?

Important first step: The Home tab displays all data collections in fiscal year order starting with the oldest at the top and the newest at the bottom. To begin data entry, scroll to the bottom of the page, select Application for Funding under Fiscal Year 2012-13 then complete the Application for Funding and save it as draft. Additional data collection will display after the application is saved.

Attached are the draft versions of the 2012-13 guidance and the instructions for the data collections listed below. Also attached is the 2012-13 Spring Phase I CARS Quick Start to help you work through the data collection nuances.

Data collections included in the release are:

The due date for the above data collections is July 31, 2012.

2011-12 Free and Reduced Price Meal (FRPM)

The 2011-12 FRPM data has been updated and posted to the California Department of Education internet site. Short-term enrollment was incorporated in the CalWORKS Data Files. In addition, these data will be reflected in the FRPM data collection in CARS.

The CARS 2011-12 FRPM Report data collection will be released soon and will be due 7/15/2012. (Instructions will be released at the same time the data collection is released.)

Frequently Asked Questions

Q1. We have certified our data, but it still shows up on the Home tab. Why?
Answer: Certified data collections will be displayed on the Home tab until the deadline date is reached.

Q2. When a data collection closes, what changes?
Answer: The data collection is removed from the Home tab, Data Entry Forms tab, the Certification Preview tab, and the Certify Data tab. All draft data is deleted from the database. Any data with a Certified status is available on the Reports tab.

For More Information on CARS

You can find more information on the CARS Web page.

If you have any further questions regarding CARS, feel free to e-mail the ConApp Support Desk.

Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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