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CARS Update Flash #28

Memo to local educational agency (LEA) representatives to provide updates on the Title III, Immigrant and Limited English Proficient (LEP) End of Year Expenditure Report data collection.

To:           LEA Staff

From:       CARS Project Team

Date:        October 24, 2012

Title III program Guidance

The Title III Program Office has asked that we distribute the following guidance related to Title III to you. This guidance will also be incorporated into the on-line guidance document on the CARS Data Policies Web page. If you have any questions regarding this guidance, please e-mail Patty Stevens at pstevens@cde.ca.gov or by telephone at 916-319-0267.

Title III, Part A Immigrant Expenditure
End of Year (EOY) Expenditure Report for Fiscal Year 2010-11

Direct funded LEAs and consortia leads (not consortia members), that received a Title III, Part A, Immigrant Education Student Subgrant for fiscal year (FY) 2010-11 must submit an EOY expenditure report. An LEA should only report for the year(s) in which it was funded directly or the lead of a consortium. This report must reflect the total or year-to-date obligations, not just those made since the previous reporting period.

Please note: September 30, 2012, marks the end of the federal grant period for the FY 2010-11 subgrant (July 1, 2010, to September 30, 2012). Any LEA reporting unobligated funds for this grant period will be invoiced by the California Department of Education (CDE).

According to the California State Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to Title 34, Part 76, Section 707 from the Code of Federal Regulations External link opens in new window or tab. Web page. All obligations must be liquidated no later than 90 days after the funding period ends. For the FY 2010-11 subgrant, all obligations need to be liquidated by December 30, 2012.

Title III, Part A LEP Expenditure Report
Fiscal Year 2010-11 EOY Expenditure Report

Direct funded LEAs and consortia leads (not consortia members), that received a Title III, Part A, LEP Student Sub-grant for FY 2010-11 must submit an EOY expenditure report. An LEA should only report for the year(s) in which it was funded directly or the lead of a consortium. This report must reflect the total or year to date obligations, not just those made since the previous reporting period.

Please note: September 30, 2012, marks the end of the federal grant period for the FY 2010-11 sub-grant (July 1, 2010, to September 30, 2012). Any LEA reporting unobligated funds for this grant period will be invoiced by the CDE.

According to the California State Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” To determine whether a financial commitment should be reported as an obligation, please refer to Title 34, Part 76, Section 707 from the Code of Federal Regulations External link opens in new window or tab. Web page. All obligations must be liquidated no later than 90 days after the funding period ends. For the FY 2009-10 sub-grant, all obligations need to be liquidated by December 30, 2012.

For More Information on CARS

You can find more information on the CARS Web page.

If you have any further questions regarding CARS, feel free to e-mail the Consolidated Application (ConApp) Support Desk at conappsupport@cde.ca.gov.

Questions:   ConApp Support Desk| conappsupport@cde.ca.gov | 916-319-0297
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