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CARS NewsFlash #37

NewsFlash #37 was sent to LEA representatives to inform of a CALPADS data dependency on CARS school Title I program status, Board and Advisory Committee review dates, data collection changes and schedule, and data flow for school funding plans.

To:        Local Educational Agency (LEA) Staff

From:   CARS Project Team

Date:         May 2, 2013

Subject:    CARS Update FLASH #37

In this Flash:

CALPADS Data Dependency on CARS for School Title I Program Status

The California Longitudinal Pupil Achievement Data System (CALPADS) End of Year 2 (EOY2) data collection is dependent on data LEAs certify in the CARS Title I, Part A Notification of Authorization of SWP data collection. As such, it is important that LEAs receiving Title I Part A funding review and certify their 2012–13 data in the CARS as soon as possible so that CALPADS will reflect the most current Title I Part A program status as either Targeted Assistance Program (TAS) or School Wide Program (SWP) for each school. Within the CARS, the 2012–13 Title I, Part A Notification of Authorization of SWP data collection is currently open for new submissions with a deadline date of June 30, 2013.

If the LEA has not already certified their 2012–13 Title I, Part A Notification of Authorization of SWP school data, CALPADS will use the 2011–12 certified data in the meantime. The TAS/SWP status in CALPADS cannot be updated until the LEA has certified the 2012–13 version of this data collection in CARS.

Spring 2013 Release – Local Board and Advisory Committee Review Dates

The California Department of Education is still on track for a timely release of May 15 for the data collections in the Spring 2013 collection period. Some LEAs have asked whether the department would continue to provide LEAs with flexibility in entering future dates into their ConApp given that many LEAs close operations for summer break. The following table summarizes the key dates associated with the coming 2013–14 application as compared with last year.

Board and Advisory Council Dates

For 2012–13 (Last Year)

For 201314 (This Year)

Local Board Approval Date

If today’s date is on or before August 31, the LEA can enter a future local board approval date so long as it is not beyond August 31.

If today's date is after August 31 the local board approval date cannot be greater than today's date.
Same as 2012–13.
District Advisory Council Date The DELAC1 review date must be on or before the local governing board approval date. The DAC2 review date must be on or before the local governing board approval date.
District English Learner Advisory Council Date The DELAC1 review date must be on or before the local governing board approval date. The DELAC review date must be on or before the local governing board approval date.

1District English Language Advisory Committee (DELAC)
2District Advisory Committee (DAC)

Preliminary List of Spring 2013 Data Collection Changes

We are sharing the following preliminary list of significant changes with LEAs now so you can prepare for them. If program staff provide additional significant changes, we will share those with you as well. If you have questions or concerns about the changes, please contact the program office.

Note: These changes are not final and may be subject to further change.

Title I Part A

2012–13 Title I, Part A School Funded Staff Report

Field Targeted Assistance School School Wide Program Nonprofit Private School
Count of new teachers hired paid with Title I, Part A funds. Y R N N
Count of new funded teachers hired who do not meet ESEA teacher requirements. Y N N
Count of teacher staff paid with Title I Part A funds. Y N Y
Count of FTE paraprofessionals who assist with instruction paid with Title I, Part A funds. Y Y Y
Count of funded paraprofessionals who meet ESEA requirements. Y Y N
Count of administrators (non-clerical) staff paid with Title I Part A funds. Y N N
Count support staff (clerical and non-clerical) staff paid with Title I Part A funds. Y N N
Count other staff paid with Title I Part A funds. Y Y Y

Y = yes, expected to report
R = required field

2012–13 Title I, Part A School Service Area Report

2012–13 Title I, Part A Nonprofit Private School Student Demographics and Services

2012–13 Title I, Part A Parental Involvement Policies

201213 Title I, Part A Program Improvement Expenditures and Reallocation Criteria

Planned 2013–14 Title I, Part A School Allocations

Title I Part D

2012–13 Title I, Part D Facilities Report

2012–13 Title I, Part D Outcomes

2012–13 Title I, Part D Academic Performance

Title II, Part A

2011–12 Title II, Part A Fiscal Year Expenditure Report, 24 Months

2012–13 Title II, Part A Fiscal Year Expenditure Report, 12 Months

2012–13 Title II, Part A School Class Size Reduction Report

201314 Other ESEA Nonprofit Private School Participation

Title III, Part A Immigrant

2011–12 Title III Part A Immigrant YTD Obligations Report, 24 Months

2012–13 Title III Part A Immigrant YTD Obligations Report, 12 Months

New data collections

For screen shots of the following data collections, please contact the ConApp Support desk at conappsupport@cde.ca.gov.

Data Flow for School Funding Plans

For a graphic that visually depicts what data are used to pre-populate the Student Counts, Projected and shows how the data flow from the plans to actuals (which will be released later in the year), please contact the ConApp Support Desk at conappsupport@cde.ca.gov. It should be noted that the LEA can edit and update student counts on BOTH the Student Counts, Projected and (later in the year) in Student Counts, Actual data collections.

CARS Graphic Organizer

The updated Consolidated Application and Reporting System Organizer can be used as a reference when planning your calendar.

Spring Collection
Release: May 15, 2013
Due: June 30, 2013

Fall Collection
Targeted Release: October 1, 2013
Due Date: October 31, 2013
Winter Collection
Targeted Release:  December 15, 2013
Due Date: January 31, 2014

2011–12 Obligation Reporting:

  • Title II, Part A YTD Expenditure Report, 24 Months
  • Title III, Part A Immigrant YTD Obligations Report (24 month)
  • Title III, Part A LEP YTD Obligations Report (24 month)

2011–12 Data Collections (Reporting):

  • Title II Part A FYTD Expenditure Reporting (27 month)
  • Title III Part A Immigrant FYTD Expenditure Reporting (27 month)
  • Title III Part A LEP FYTD Expenditure Reporting (27 month)

No 2011–12 data collections.

2012–13 Obligation Reporting

  • Title III, Part A Immigrant YTD Obligations Report (12 month)
  • Title III, Part A LEP YTD Obligations Report (12 month)
No 2012–13 data collections.

2012–13  Data Collections

  • Title I, Part A, Carryover (Calculation and Waiver Request)
  • Title III, Part A Immigrant Obligations Report (18 months)
  • Title III, Part A LEP Year to Date Obligations Report (18 months)

2012-13 Data Collection (End of Year Reporting)

  • Title I, Part A School Funded Staff Report
  • Title I, Part A Parental Involvement Policies (LEA and school)
  • Title I, Part A Nonprofit Private School Student Demographics and Services
  • Title I, Part A Program Improvement Expenditures and Reallocation Criteria
  • Title I, Part A School Program Improvement Activities
  • Title I, Part D Academic Performance Report
  • Title I, Part D Student Demographics
  • Title I, Part D Facilities Report
  • Title I, Part D Offerings Report
  • Title II, Part A YTD Expenditure Report, 12 Months
  • Title III, Part A LEP Nonprofit Private School Reimbursement
  • Title VI, Part B, Subpart 2 RLIS Activity Report
  • Title II, Part A School Class Size Reduction Report
  • NEW Homeless Education Policy, Requirements and Implementation
No 2012–13 data collections. No 2012–13 end of year data collections.

2013-14 Application for Funding

  • Certification of Assurances
  • Protected Prayer Certification
  • Application for Funding
  • Other ESEA Nonprofit Private School Participation
  • Title I, Part A Nonprofit Private School Participation School Student Counts Projected
  • Economic Impact Aid School Funding Plan
  • Title I Part A Planned School Allocations
  • Title III Part A Immigrant Proposed Obligations
  • Title III Part A LEP Proposed Obligations
  • NEW Substitute System for Time Accounting
No 2013–14 data collections.

2013-14  Data Collections

  • School Student Counts, Actuals
  • Economic Impact Aid (EIA) LEA Allocation
  • EIA School Allocations
  • Federal Transferability
  • Title I, Part A LEA Allocation
  • Title I, Part A, LEA Reservations (Required)
  • Title I, Part A, LEA Reservations (Allowed)
  • Title I, Part A School Allocations
  • Title I, Part A Program Improvement Activity and Expenditure Report
  • Title I, Part D LEA Allocation
  • Title II, Part A LEA Allocation and Reservations
  • Title III, Part A Immigrant Year to Date Obligations Report (6 months)
  • Title III, Part A LEP Obligations Report (6 months)
  • ESEA Administrative Fund Consolidation
  • Title I, Part A Notice of Authorization Schoolwide Program
Additional Information

Additional information about the CARS is available on the CDE CARS Web page.

If you have any further questions regarding CARS, please contact the ConApp Support Desk by e-mail at conappsupport@cde.ca.gov.

Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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