To: Local Educational Agency (LEA) Staff
From: CARS Project Team
Date: May 2, 2013
Subject: CARS Update FLASH #37
In this Flash:
- CALPADS Data Dependency on CARS for School Title I Program Status
- Spring 2013 Release – Local Board and Advisory Committee Review Dates
- Preliminary List of Spring 2013 Data Collection Changes
- Data Flow for School Funding Plans
- CARS Graphic Organizer
CALPADS Data Dependency on CARS for School Title I Program Status
The California Longitudinal Pupil Achievement Data System (CALPADS) End of Year 2 (EOY2) data collection is dependent on data LEAs certify in the CARS Title I, Part A Notification of Authorization of SWP data collection. As such, it is important that LEAs receiving Title I Part A funding review and certify their 2012–13 data in the CARS as soon as possible so that CALPADS will reflect the most current Title I Part A program status as either Targeted Assistance Program (TAS) or School Wide Program (SWP) for each school. Within the CARS, the 2012–13 Title I, Part A Notification of Authorization of SWP data collection is currently open for new submissions with a deadline date of June 30, 2013.
If the LEA has not already certified their 2012–13 Title I, Part A Notification of Authorization of SWP school data, CALPADS will use the 2011–12 certified data in the meantime. The TAS/SWP status in CALPADS cannot be updated until the LEA has certified the 2012–13 version of this data collection in CARS.
Spring 2013 Release – Local Board and Advisory Committee Review Dates
The California Department of Education is still on track for a timely release of May 15 for the data collections in the Spring 2013 collection period. Some LEAs have asked whether the department would continue to provide LEAs with flexibility in entering future dates into their ConApp given that many LEAs close operations for summer break. The following table summarizes the key dates associated with the coming 2013–14 application as compared with last year.
| Board and Advisory Council Dates | For 2012–13 (Last Year) |
For 2013–14 (This Year) |
|---|---|---|
| Local Board Approval Date | If today’s date is on or before August 31, the LEA can enter a future local board approval date so long as it is not beyond August 31. If today's date is after August 31 the local board approval date cannot be greater than today's date. |
Same as 2012–13. |
| District Advisory Council Date | The DELAC1 review date must be on or before the local governing board approval date. | The DAC2 review date must be on or before the local governing board approval date. |
| District English Learner Advisory Council Date | The DELAC1 review date must be on or before the local governing board approval date. | The DELAC review date must be on or before the local governing board approval date. |
1District English Language Advisory Committee (DELAC)
2District Advisory Committee (DAC)
Preliminary List of Spring 2013 Data Collection Changes
We are sharing the following preliminary list of significant changes with LEAs now so you can prepare for them. If program staff provide additional significant changes, we will share those with you as well. If you have questions or concerns about the changes, please contact the program office.
Note: These changes are not final and may be subject to further change.
Title I Part A
2012–13 Title I, Part A School Funded Staff Report
- The data collection is relevant to all public schools, including school wide program (SWP) schools, and funded non-public.
- The system will enforce the data element collection for the specific school type as summarized in the table below.
| Field | Targeted Assistance School | School Wide Program | Nonprofit Private School |
|---|---|---|---|
| Count of new teachers hired paid with Title I, Part A funds. | Y R | N | N |
| Count of new funded teachers hired who do not meet ESEA teacher requirements. | Y | N | N |
| Count of teacher staff paid with Title I Part A funds. | Y | N | Y |
| Count of FTE paraprofessionals who assist with instruction paid with Title I, Part A funds. | Y | Y | Y |
| Count of funded paraprofessionals who meet ESEA requirements. | Y | Y | N |
| Count of administrators (non-clerical) staff paid with Title I Part A funds. | Y | N | N |
| Count support staff (clerical and non-clerical) staff paid with Title I Part A funds. | Y | N | N |
| Count other staff paid with Title I Part A funds. | Y | Y | Y |
Y = yes, expected to report
R = required field
2012–13 Title I, Part A School Service Area Report
- Will not be collected for students in public schools. (Those data will be sourced from CALPADS.)
- The nonprofit private school applicable data elements will be moved to Title I, Part A Nonprofit Private School Student Demographics and Services.
2012–13 Title I, Part A Nonprofit Private School Student Demographics and Services
- New title.
- Will be collected only for funded nonprofit private schools.
- Remove field: LEP Student Count – not applicable for nonprofit private schools.
- Added Instructional Service Area student counts for Reading and Mathematics.
2012–13 Title I, Part A Parental Involvement Policies
- Added four new data elements: LEA level contact information.
2012–13 Title I, Part A Program Improvement Expenditures and Reallocation Criteria
- Added a general comment field.
Planned 2013–14 Title I, Part A School Allocations
- A new exception code has been created that will allow the LEA to not fund a locally funded charter schools that does not want to participate in Title I, Part A.
- A new exception code has been created that will allow the LEA to skip higher ranked schools in order to fund a locally funded charter.
Title I Part D
2012–13 Title I, Part D Facilities Report
- Added new field for each program type: Number of facilities that reported student data.
2012–13 Title I, Part D Outcomes
- Added a general comment field for each program type.
2012–13 Title I, Part D Academic Performance
- For each program, and for reading/math, the sum of all post-tests results must equal the total number of students who took the pre- and post-tests.
Title II, Part A
2011–12 Title II, Part A Fiscal Year Expenditure Report, 24 Months
- Added a general comment field.
2012–13 Title II, Part A Fiscal Year Expenditure Report, 12 Months
- To support the requirements of Section 2141, the general expenditure categories have been broken out to collect detailed expenditure items.
- Add a general comment field.
2012–13 Title II, Part A School Class Size Reduction Report
- LEA relevancy has changed, the data collection will display for all LEAs not just those that applied for or received a Title II entitlement.
2013–14 Other ESEA Nonprofit Private School Participation
- If the district is an elementary school district or high school district (non-unified) the LEA will be able to add shared nonprofit private schools for Title II, Part A participation.
Title III, Part A Immigrant
2011–12 Title III Part A Immigrant YTD Obligations Report, 24 Months
- Added a general comment field.
2012–13 Title III Part A Immigrant YTD Obligations Report, 12 Months
- Added a general comment field.
New data collections
For screen shots of the following data collections, please contact the ConApp Support desk at conappsupport@cde.ca.gov.
- 2013–14 Substitute System for Time Accounting
- 2012–13 Homeless Education Policy and Implementation
Data Flow for School Funding Plans
For a graphic that visually depicts what data are used to pre-populate the Student Counts, Projected and shows how the data flow from the plans to actuals (which will be released later in the year), please contact the ConApp Support Desk at conappsupport@cde.ca.gov. It should be noted that the LEA can edit and update student counts on BOTH the Student Counts, Projected and (later in the year) in Student Counts, Actual data collections.
CARS Graphic Organizer
The updated Consolidated Application and Reporting System Organizer can be used as a reference when planning your calendar.
| Spring Collection |
Fall Collection Targeted Release: October 1, 2013 Due Date: October 31, 2013 |
Winter Collection Targeted Release: December 15, 2013 Due Date: January 31, 2014 |
|---|---|---|
2011–12 Obligation Reporting:
|
2011–12 Data Collections (Reporting):
|
No 2011–12 data collections. |
2012–13 Obligation Reporting
|
No 2012–13 data collections. | 2012–13 Data Collections
|
2012-13 Data Collection (End of Year Reporting)
|
No 2012–13 data collections. | No 2012–13 end of year data collections. |
2013-14 Application for Funding
|
No 2013–14 data collections. | 2013-14 Data Collections
|
Additional Information
Additional information about the CARS is available on the CDE CARS Web page.
If you have any further questions regarding CARS, please contact the ConApp Support Desk by e-mail at conappsupport@cde.ca.gov.
