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Instructions: Title I, Parental Involvement Policy

Consolidated Application, Spring Release, Phase II instructions for the 2011-12 Title I, Part A, Parental Involvement Policy.
Data Collection Purpose

The purpose of this data collection is to meet federal requirements specified in ESEA, Title I, Part A, Section 1118(h) to review the Local Educational Agency (LEA) parental involvement policies and practices to determine if the policies and practices meet the requirements of Section 1118.


Guidance

ESEA Section 1118(2)(a): LEA

  1. Written Policy - Each local educational agency that receives funds under this part shall develop jointly with, agree on with, and distribute to, parents of participating children a written parent involvement policy. The policy shall be incorporated into the local educational agency's plan developed under Section 1112, establish the agency's expectations for parent involvement, and describe how the agency will:
    1. involve parents in the joint development of the plan under Section 1112, and the process of school review and improvement under Section 1116;
    2. provide the coordination, technical assistance, and other support necessary to assist participating schools in planning and implementing effective parent involvement activities to improve student academic achievement and school performance;
    3. build the schools' and parents' capacity for strong parental involvement as described in subsection (e);
    4. coordinate and integrate parental involvement strategies under this part with parental involvement strategies under other programs, such as the Head Start program, Reading First program, Early Reading First program, Even Start program, Parents as Teachers program, and Home Instruction Program for Preschool Youngsters, and State-run preschool programs;
    5. conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of the schools served under this part, including identifying barriers to greater participation by parents in activities authorized by this section (with particular attention to parents who are economically disadvantaged, are disabled, have limited English proficiency, have limited literacy, or are of any racial or ethnic minority background), and use the findings of such evaluation to design strategies for more effective parental involvement, and to revise, if necessary, the parental involvement policies described in this section; and
    6. involve parents in the activities of the schools served under this part.

ESEA Section 1118(a)(3) Reservation:

  1. In general - Each local educational agency shall reserve not less than 1 percent of such agency's allocation under subpart 2 of this part to carry out this section, including promoting family literacy and parenting skills, except that this paragraph shall not apply if 1 percent of such agency's allocation under subpart 2 of this part for the fiscal year for which the determination is made is $5,000 or less.
  2. Parental input - Parents of children receiving services under this part shall be involved in the decisions regarding how funds reserved under subparagraph (A) are allotted for parental involvement activities.
  3. Distribution of funds - Not less than 95 percent of the funds reserved under subparagraph (A) shall be distributed to schools served under this part.

ESEA Section 1118(b): School Parental Involvement Policy

  1. In general - Each school served under this part shall jointly develop with, and distribute to, parents of participating children a written parental involvement policy, agreed on by such parents, that shall describe the means for carrying out the requirements of subsections (c) through (f). Parents shall be notified of the policy in an understandable and uniform format and, to the extent practicable, provided in a language the parents can understand. Such policy shall be made available to the local community and updated periodically to meet the changing needs of parents and the school.
  2. Special rule - If the school has a parental involvement policy that applies to all parents, such school may amend that policy, if necessary, to meet the requirements of this subsection.
  3. Amendment - If the local educational agency involved has a school district-level parental involvement policy that applies to all parents, such agency may amend that policy, if necessary, to meet the requirements of this subsection.
  4. Parental comments - If the plan under Section 1112 is not satisfactory to the parents of participating children, the local educational agency shall submit any parent comments with such plan when such local educational agency submits the plan to the State.

CDE Program Staff Contact

Nancy Bodenhausen, Education Programs Consultant, 916-445-4904, or nbodenhausen@cde.ca.gov


Preloaded Data

If the LEA certified Title I, Part A School Allocations for parental involvement, those schools that received an allocation will display in the grid for school parental involvement policy requirements.


This data collection will display for all LEAs that received a Title I, Part A entitlement.

District Parental Involvement Policy Certification:
Procedures

Enter LEA Information

Step Action Program Instructions
1 Select the appropriate box to indicate whether or not the LEA has a written parental involvement policy. The LEA must select yes or no.
2 Provide a comment if there is no parental involvement policy. Please explain why the district level parental involvement policy does not exist.
3 Select the appropriate box indicating whether or not the LEA’s parental involvement policy meets the Title I criteria described in (a) through (f). The LEA must select yes or no.
4 Provide a comment if the parental involvement policy does not meet the Title I criteria described in (a) through (f). Please explain why the parental involvement policy does not meet the Title I criteria described in (a) through (f).
5 Insert the completion date of the required annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of Title I schools. The LEA must enter a date within the date range of April 1, 2011, to June 30, 2012.
6 Describe how parents were involved in the required annual evaluation of the content and effectiveness of the parental involvement policy in improving the academic quality of Title I schools. The LEA must enter a description of how parents were involved in the annual evaluation of the parental involvement policy. The description may not exceed 500 characters.
7 Describe how parents of Title I students were involved in the LEA’s decisions on how the required Title I, Part A reservation for parental involvement activities was allotted. The LEA must enter a description of how parents were involved in decisions on how the required Title I, Part A reservation for parental involvement activities was allotted. The description may not exceed 500 characters.
School Parental Involvement Policy Compliance Requirements:

Enter School Level Information

Step Action Program Instructions
1 Select the appropriate box to indicate whether or not the school has a written parental involvement policy. For each school listed, the LEA must select yes or no.
2 Provide a comment if there is no parental involvement policy. Please explain why the school level parental involvement policy does not exist.
3 Select the box if the school-level parental involvement policy meets the required criteria. For each school listed, the LEA may select the box if appropriate.
4 Provide a comment if the parental involvement policy does not meet the Title I criteria described in (a) through (f). Please explain why the parental involvement policy does not meet the Title I criteria described in (a) through (f).
5 Provide the name of the parent involvement contact at the school. For each school listed, the LEA may provide the name of the parent involvement contact.
6 Provide the title of the parent involvement contact at the school. For each school listed, the LEA may provide the title of the parent involvement contact.
7 Provide the e-mail address of the parent involvement contact at the school. For each school listed, the LEA may provide the e-mail address of the parent involvement contact.
8 Provide the telephone number of the parent involvement contact at the school. ` For each school listed, the LEA may provide the telephone number of the parent involvement contact.

Error Messages
Error Message Resolution
A comment must be provided to explain why a district parental involvement policy does not exist. ESEA, Title I, Part A, Section 1118(a)(2) requires each LEA receiving Title I, Part A funds to have a written parental involvement policy. If no policy exists, a comment explaining why the LEA does not have a parental involvement policy is required.
LEA Policy Compliance is a required field. ESEA, Title I, Part A, Section 1118(a)(2) requires each LEA receiving Title I, Part A funds to have a written parental involvement policy. The LEA is required to indicate whether or not a parental involvement policy exists.
A comment must be provided to explain why the district level parental involvement policy does not comply with federal requirements. ESEA, Title I, Part A, Section 1118(a)(2) requires that the written parental involvement policy comply with the six criteria described in (a) through (f). The LEA is required to indicate whether or not its policy is in compliance with the six criteria.
The annual evaluation date is blank, an explanation of why the annual evaluation did not occur is required. ESEA, Title I, Part A, Section 1118(a)(2)(E) requires that an evaluation of the content and effectiveness of the LEA’s parental involvement policy in improving the quality of Title I schools be completed annually. If the date of completion of this evaluation was not provided, the LEA must provide an explanation of why the evaluation was not completed.
The annual evaluation date occurred before April 2011 or after June 2012. An explanation of why the annual evaluation did not occur within the expected timeframe is required. ESEA, Title I, Part A, Section 1118(a)(2)(E) requires that an evaluation of the content and effectiveness of the LEA’s parental involvement policy be completed annually. If the evaluation was not provided within the expected time frame, the LEA must provide an explanation of why the annual evaluation was not completed within this time frame.
An explanation of how the LEA involved parents in decision(s) on the allocation of the parental involvement reservation is required. ESEA, Title I, Part A, Section 1118(a)(3)(B) requires a one percent reservation for parental involvement activities when an LEA receives more than $500,000 in Title I, Part A funds, and requires that parents of Title I students are involved in decisions on how the required reservation is allotted to schools for parental involvement activities. The LEA must provide an explanation of how parents are involved in these decisions.
This data collection is not applicable for the LEA. The LEA did not apply for and or did not receive Title I Part A funding. If this error is not appropriate, please contact the CARS Support Desk. If the LEA applied for and/or received Title I, Part A funding and the data collection was not available, the LEA should contact the CARS support desk.
School: is not a valid school for this LEA to serve. If this error is not appropriate, please contact the CARS Support Desk. If the school in question is served by the LEA, the LEA should contact the CARS support desk.

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