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Instructions: PI Expenditures and Reallocation

Consolidated Application, Spring Release, Phase II instructions for the 2011-12 Title I, Part A, PI Expenditures and Reallocation Criteria.
Data Collection Purpose

Report of end-of-year expenditures for Title I, Part A PI funds and LEA reallocation criteria.


Guidance

The Elementary and Secondary Education Act (ESEA) Section 1116(b)(10) mandates that unless a lesser amount is needed, the LEA must spend an amount equal to 20 percent of its allocation under subpart A of this part to pay for transportation of students exercising a choice and satisfy all requests for SES and an amount equal to the remaining 10 percent for transportation, SES, or both as the agency determines.

The 34 Code of Federal Regulations (34 CFR), Section 200.48(a)(2)(iii)(C) allows an LEA to spend up to 1 percent of its 20 percent obligation on parent outreach and assistance.
CDE Program Staff Contact

Stephanie Smith, Education Programs Consultant, 916-319-0948, ssmith@cde.ca.gov


Preloaded Data

The CARS will supply the Entitlement After Transfers.

The CARS will supply the PI Set Aside.

The CARS will supply the Maximum Allowable Parent Outreach.

The CARS will calculate the Total Expenditures and Encumbrance using Title I, Part A Funds. This sum is the LEA’s 2011-12 mid-year expended and encumbered funds for Choice, SES and parent outreach and assistance.

The CARS will calculate the Total Expenditures and Encumbrance using Non-Title I, Part A Funds. This sum is the LEA’s 2011-12 mid-year expended and encumbered funds for Choice, SES and parent outreach and assistance.

The CARS will calculate the PI Set Aside Unspent.


Procedures
Step Action Program Instructions
1 Enter the Funds Expended and Encumbered for Choice Transportation using Title I, Part A funds. The LEA must spend the equivalent of at least 5 percent of its allocation on choice-related transportation.
2 Enter the Funds Expended and Encumbered for Choice Transportation using non-Title I, Part A funds. The LEA must spend the equivalent of at least 5 percent of its allocation on choice-related transportation.
3 Enter the Funds Expended and Encumbered for SES using Title I, Part A funds. The LEA must spend the equivalent of at least 5 percent of its allocation on choice-related transportation.
4 Enter the Funds Expended and Encumbered for SES using non-Title I, Part A funds. The LEA must spend the equivalent of at least 5 percent of its allocation on choice-related transportation.
5 Enter the Funds Expended and Encumbered for Parent Outreach using Title I, Part A funds. Pursuant to 34 CFR 200.48(a)(2)(iii)(C), the LEA may spend up to 1 percent of its 20 percent obligation on parent outreach and assistance.
6 Enter the Funds Expended and Encumbered for Parent Outreach using non-Title I, Part A funds. The LEA may spend an amount equivalent of 1 percent of the 20 percent obligation on parent outreach and assistance.
7 Enter an Expenditure Comment if required. An explanation is required if no PI expenditures or encumbrances have occurred.

Reallocation Exemptions

The Reallocation Exemptions are only applicable if the LEA did not meet its 20 percent PI obligation (the amount of PI set aside unspent is greater than zero).

Step Action Program Instructions
1 Click either Yes or No depending on whether the LEA provided Choice and or SES to all eligible students using less than the 20 percent obligation. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities.
2 Click either Yes or No depending on whether the LEA has only one school in each grade span and has not been able to establish interdistrict transfer agreements, and the LEA could not offer SES because it was not served by any approved providers including online providers. If the answer is yes, the LEA must have documented evidence of their actions to match this statement on file for review by the State Educational Agency upon request.
3 Click either Yes or No depending on whether the LEA has partnered or made efforts to partner with groups such as community-based organizations to inform eligible students and their parents of the opportunity to sign up for Choice and SES. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
4 Click either Yes or No depending on whether the LEA has provided timely and accurate notice of the availability of Choice and SES to eligible students and their parents. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
5 Click either Yes or No depending on whether the LEA has ensured that sign-up forms for SES are distributed directly to eligible students and their parents and made widely available and accessible through broad means of dissemination. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
6 Click either Yes or No depending on whether the LEA has provided a minimum of two enrollment windows at separate points in the school year for eligible students and their parents to sign up for SES. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
7 Click either Yes or No depending on whether the LEA has ensured that approved SES providers are given access to school facilities, using a fair, open and objective process, on the same basis and terms as are available to their groups that seek access to school facilities. If an LEA spends less than the amount needed to meet is 20 percent obligation, it must meet the criteria in 34 CFR, Section 200.48(d)(2)(i) before it may use unexpended funds from the 20 percent obligation for other allowable activities. The answer must be yes to meet the reallocation criteria.
Error Messages
Error Message Resolution
This data collection is not applicable for the LEA. The LEA did not apply for and or did not receive Title I, Part A funding. If this error is not appropriate, please contact the ConApp Support Desk. This data collection is not applicable, if this error message displays the LEA should report the error to the ConApp Support Desk.
The total amount of expenditures and encumbrances for PI parent outreach cannot exceed the amount equivalent to .2 percent of the LEA's entitlement plus transfers in or 1 percent of the 20 percent PI set aside. Ensure the total Title I, Part A amount expended for parent outreach plus the total non-Title I, Part A amount expended for parent outreach does not exceed the total amount allowable.
The total amount of expenditures and encumbrances for PI is less than 20 percent of the LEA's entitlement plus transfers in. An explanation is required. If the unspent PI funds are greater than zero a comment is required.
The LEA did not expend or encumber 50 percent of the PI set aside or an amount equivalent to 10 percent of the LEA's entitlement plus transfers in. This reallocation exemption is not allowable. If ((total Title I, Part A expenditures + total non-Title I, Part A expenditures) / 20 percent obligation) is greater than 50 percent (or 10 percent of the entitlement plus transfers in) this exemption is not allowable.
The LEA is obligated to spend 20 percent of it's entitlement plus transfers in or comply with all PI criteria before unspent funds can be reallocated to other Title I, Part A programs. If the LEAs do not select all activities, a warning message must display stating the LEA is obligated to spend 20 percent of its subsequent year Title I, Part A allocation in addition to the current year's unspent amount or meet the 20 percent Activities criteria.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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