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Instructions: EIA School Funding Plan

Consolidated Application, Spring Release (formerly known as Part I) program instructions for the EIA School Allocation Plan.
Data Collection Purpose

If the LEA is operating a State Compensatory Education (SCE) program, District Advisory Committee (DAC) review is required based on Education Code (EC) , sections 35147 (c), 62002.5, and 64001 (a).

Based on information provided in the School Student Counts data collection, the table below provides eligibility and ranking information.

Funding selections made below define the LEA's Economic Impact Aid (EIA) Intra-District Plan. If the LEA will be allocating SCE funds, based on SCE Eligibility and Ranking, select schools to fund by placing a check in the SCE Fund column.

Note: this data collection will not display if the LEA did not apply for Economic Impact Aid.


Guidance

DAC: Shall include broad representation of the parent population served by this district or school respectively including socioeconomic and ethnic groups represented in the district or school attendance area. (5 California Code of Regulations [CCR] Section 4423)

If a school grade level configuration is modified the LEA must initiate the California School Directory Database change process located at the CDE Schools and Districts Web page. The proper form may be found under the section "School and District Updates," "School Forms," then select "Change Request for a California School Directory Database Code" (form CDS-01). This form must be submitted to the CDE per instructions.


CDE Program Staff Contact

Mark Klinesteker, Education Programs Consultant, 916-319-0256, mklinesteker@cde.ca.gov

Gustavo Gonzalez, Education Programs Consultant, 916-319-0420, ggonzalez@cde.ca.gov


Preloaded Data

The Name of School and California School Directory Database Code is supplied by the School Student Counts, Estimated data entry form.

Grade Span Group: The number 1, 2, or 3 in this column identifies the grade span designation for each school. This designation has been assigned by the CARS on the basis of the information in the School Student Counts, Estimated data entry form. Grade span 1 is for elementary grades, grade span 2 is for middle grades, and grade span 3 is for high schools.

The Projected Enrollment data was entered on the School Student Counts screen.

The Projected Low Income Students data was entered on the School Student Counts screen.

The CARS will calculate the Low Income Percent.

The Projected LEP Students data was entered on the School Student Counts screen.

The CARS will calculate the LEP Percent.

The Projected EDY Students data was entered on the School Student Counts screen.

The CARS will calculate the EDY Percent.

The Projected SCE Students data was entered on the School Student Counts screen.

The CARS will calculate the SCE percent.

This Ranking is not used to determine eligibility for EIA funds. Schools are eligible for funding using the EIA/SCE method when any one or more of the following conditions apply:

The CARS will determine whether this school is SCE Eligible.


The columns displayed may vary based on the selections made in School Student Counts.

Procedures
Step Action Program Instructions
1
Enter the DAC Representative’s full name. Provide the DAC Representative’s full name.
2
Enter DAC Review Date. The LEA must provide an opportunity for the committee to review the EIA School Allocation plan prior to the local board meeting. (EC Section 64001 [a])
3
Enter a Comment if the committee did not review. Indicate the date(s) of meetings held to provide input, along with any explanation.
4
Click the SCE Fund box if this school is SCE Funded. Note: If the LEA has opted to fund LEP students only, no additional action or data entry is required for the EIA School Allocation Plan. The Plan should be saved in order to certify the data collection.
Error Messages
Error Message Resolution
The DAC review date is blank, a comment must be entered providing an explanation. If the DAC review date is blank, a comment must be entered providing an explanation of why approval was not obtained or that approval is not applicable.
The LEA is not participating in Economic Impact Aid. This data collection is not applicable. LEA does not have any schools eligible for EIA. For County Offices of Education EIA is only available to Juvenile Court Schools. If this error is not appropriate, please contact the CARS Support Desk.
School: is missing. For districts, all non-charter schools must be submitted. For COEs, all juvenile court schools must be submitted. This rule checks for all eligible schools in a combined query, by Public non-charter, then District or (COE and Juvenile Court School).
School: is missing. Data for all county office of education schools must be submitted. A school level record is missing for this data collection, if this error message displays verify the school record exists then reload the school file. This may occur if a batch file is missing a school or the expected school list used for the display list is different than the school list used for the rule.
<<SchoolName>> is not eligible for SCE funding. A school must meet SCE eligibility requirements before an LEA can elect to allocate EIA / SCE funds.
A school with priority ranking above <<SchoolName>> was skipped for SCE funding. A LEA cannot skip a school, or not fund a school, with a higher priority ranking.
Data for all schools must be submitted. School: is missing. If a school is missing from the list this exception is true.
Application for Funding must be certified before this submission. Enforce Application Certification Dependency Sequence.
School Projected Student Counts must be certified before this submission. Enforce Application Certification Dependency Sequence.
This LEA has selected to fund SCE and LEP. One or more schools are eligible for SCE, but there are SCE Fund values missing. You may need to save and certify the EIA School Plan again.
If Funding Method = SCE/LEP and has eligible schools, but SCE Funded Y/N values are missing.
The DAC representative's full name is required. If the DAC approval date is not blank, the DAC representative's full name is required.

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Questions:   ConApp Support Desk | conappsupport@cde.ca.gov | 916-319-0297
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